Learn how to add a second email to your Gmail account be it another Gmail address or non-Google accounts like Yahoo, Outlook, Hotmail, and others. The Gmail app allows you to add multiple email accounts, while Clean Email makes it easier to clean and organize them all.
Basically, you would want to create a second Gmail account to:
Setting apart personal and professional communication: Having a separate Gmail account for work-related communication can help you stay organized and avoid the confusion of mixing email correspondence.
Keeping work-related email newsletters separate: Adding a second Gmail account can be useful for subscribing to work-related email newsletters without cluttering your personal or business email inbox.
Backup and recovery: Having a backup Gmail account can be helpful in case you lose access to your primary account, as you can use it to recover your lost data and contacts.
Privacy and security: If you are concerned about privacy and security, you can use another Gmail account for online shopping, signing up for social media accounts, or other activities that may involve sharing your email address. If you are an Apple user, you may want to read more on how to benefit from their Hide My Email feature.
Overall, adding a second Gmail account can provide numerous benefits and help you stay organized and efficient in managing your emails. Still, if you would like to link another non-Google email address to your Gmail, keep reading.
To keep all your emails clean and organized, use Clean Email—delete thousands of emails with a click, unsubscribe from unwanted emails, and block unwanted senders. Read more about Clean Email and sign up for it for completely free here.
How to link another email address to Gmail from Desktop
Google has made it very easy to add just about any email account, so you can read and send email messages from any IMAP email account, including Yahoo, Outlook, iCloud, and other email addresses using the Gmail app, instead of forwarding your mail. Here is how you can add another email account to your Gmail app:
Log in to your main Gmail account.
Click the Settings gear icon and select See all settings.
Click the Accounts and Import (or Accounts) tab.
Click Add a mail account in the "Check mail from other accounts" section.
Type the email address you want to link (e.g. email@example.com or firstname.lastname@example.org, etc.), then click Next.
Select Link accounts with Gmail (Gmailify), then click Next.
Follow the steps on the screen, then click Next or Sign in.
That’s how simple it is to create and migrate another email address to Gmail be it Outlook, Yahoo, Hotmail, iCloud, or other email providers.
What Is Gmailify?
Gmailify is a useful feature that allows you to link just about any existing email account to Gmail. Thanks to Gmailify, you can enjoy Gmail’s fantastic spam protection regardless of whether you use Outlook, Yahoo, or some other IMAP-based Gmail alternative email service.
With Gmailify, you can keep multiple email addresses but can manage them using your Gmail inbox. That's a perfect solution if you’ve always wanted to give Gmail a try but would hate having to give up your existing email address, which you have registered with some other email provider—Gmailify is exactly what you need.
How to Add Another Email Address to Gmail in the Mobile App
All major email service providers have released mobile apps that let their users read and write emails on mobile devices, but not everyone is keen on having several different email apps installed on their devices.
Gmail’s mobile app is actually a versatile email client that lets you read and write emails from Yahoo, Hotmail, and other email addresses. This is what you need to do to add another non-Gmail address to it.
Please choose your operating system:
How to add another email address on your Android phone:
Open the Gmail app.
Tap your profile picture.
Select the Add another account option.
Choose the type of account you want to add.
Follow the steps on the screen to add your account.
How to add another email address on your iPhone:
Open the Gmail app.
Tap your profile picture.
Select the Use another account option.
Choose the type of account you want to add.
Follow the steps on the screen to add your account. If available, click Try Gmailify to enjoy all the Gmail features with the account added.
See messages from all accounts added to your Gmail app:
On your mobile device, open the Gmail app.
Tap Menu in the top left.
Tap All Inboxes.
Pros and Cons of Consolidating All Email Addresses in One Place
In fact, Gmail lets you keep all your email addresses in one place, making it much easier for you to keep up with your email backlog and practice Inbox Zero (an email management approach aimed at keeping the inbox empty at all times) while using many of the same Gmail features as Google Accounts like searching for emails by various criteria, enjoy conversation view, and more. However, as always, there are pros and cons of adding another email address to Gmail. Let's consider them here:
Easy access and management: By adding another email address to your Gmail account, you can easily access and manage all your emails from one place, using the same Gmail interface and tools. This also will help you avoid the hassle of logging in and out of different email accounts.
Responding from multiple email addresses: By adding another email address to your Gmail account, you can choose which email address to use when sending an email, which can be helpful if you have multiple roles or identities.
Forwarding emails: You can use Gmail to forward emails from another email address to your primary email account, making it easier to manage all your emails in one place.
We’ve already explained the pros of consolidating all email addresses in one place, but are there any cons? Truth be told, there is one: security. By consolidating all email addresses in one place, you make it much easier for a hacker to gain access to all your email accounts since all the hacker has to do is breach your Gmail account.
The good news is that you can make your Gmail account quite secure by activating two-factor authentication and using a long main password consisting of numbers, letters, and special characters. In fact, one could argue that email consolidation can improve your security, it’s easier to secure one actively used email account than, let’s say, 10.
How Clean Email Can Help Organize Emails Across Multiple Accounts
Clean Email is a powerful bulk email organizer designed to clean and manage your email accounts. What makes Clean Email special are its intelligent algorithms that can present your inbox through pre-created views (Smart Folders), allowing you to manage hundreds or even thousands of emails quickly and easily.
Clean Email additionally comes with a set of automation features to take your email management to the next level by preventing marketing emails and newsletters from ever reaching your mailbox and automatically applying various actions to emails that match specific rules.
To start cleaning and organizing your email accounts with Clean Email, follow these steps:
Sign in with one* of your email accounts (completely free to sign up)
* It doesn’t matter which email account you sign in with because you can add other email accounts later.
After the scan process is done (usually it is quick; however, if you have thousands of emails, it make some time), you're ready to start decluttering.
Regardless of if you use Clean Email with one, five, or ten email accounts, you can always easily take advantage of its suite of tools and use them to clean your Inbox and keep it tidy.
The Cleaning Suggestions feature, which we recommend to start with, for example, provides you with personalized email cleaning recommendations based on the cleaning behavior of the Clean Email community, while grouping similar emails into Smart Folders allows you to perform a suitable action for each group at ease.
When you manage a group of emails, you can automate your action by clicking the Create Rule button (located at the blue action panel) so that it’s applied to future email as well. All automated rules can be found in the Auto Clean tab, where you can stop, pause, or restart them with ease.
On top of the tools and benefits Clean Email offers, it is designed in accordance with the privacy policies of email providers, ensuring strict adherence to the guidelines regarding user data.
Unlike many email cleaning applications, at Clean Email, we are committed to your security and privacy. We do not keep, sell, or analyze your data for any purpose beyond our public features. Instead of relying on data from emails to sustain our business, we have chosen to charge a reasonable fee in exchange for our services. Sign up to Clean Email for free now.
Is It Better to Access Another Email Address Via Gmail or Vice Versa?
Gmail isn't the only service that lets you conveniently access other email addresses from it.
This is how you can add another email account to Outlook.com:
Go to outlook.com and log in with your email and password.
Click the Settings gear icon and select View all Outlook settings → Mail → Sync email.
Under Connected accounts, select either Gmail or Other email accounts.
Enter a display name, the full email address, and the password of the email account you want to add.
When you're finished, select OK.
💡 Note: On May 10th, 2021, Microsoft eliminated the option of connecting any other email accounts to Outlook.com. However, accounts that had been linked before this date will remain synced as before. If you’d like to link new accounts, you can do so using the Outlook for iOS or Android. This will enable you to effortlessly synchronize your email, calendar, and contacts with other email accounts, conveniently switch between accounts, and benefit from a combined inbox, search, and integrated calendar experience.
If you're using Yahoo, follow these instructions to add another email address:
Go to mail.yahoo.com and log in with your email and password.
Click the Settings icon and select More Settings.
Select the Mailboxes option and click Add mailbox.
Pick your email provider and enter your other email address.
Click Next and follow the prompts on the pop-up window.
Click Done when finished.
With this information in mind, you may be wondering if it's better to access another email address via Gmail or vice versa. That depends mostly on which email address you use more. If it's Gmail, then it makes sense to add all other email addresses to it so that you can read all your email messages in one place.
There are a lot of things that you can do to make your email more useful, and email consolidation is right at the very top of the list. In this article, we’ve explained how to add another email account to Gmail, and how to create a second Gmail address and we’ve also described the role a bulk email organizer like Clean Email can play when it comes to organizing emails across multiple accounts and saving you time for things that are actually important.