How to Archive Yahoo Mail For Organizing Your Mailbox

Learn how to archive emails in Yahoo Mail to keep your inbox clean and organized. We provide instructions for both mobile and desktop users when describing Yahoo’s native archiving feature and a third-party archiving tool called Clean Email.

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Yahoo Mail Archiving Is an Essential Practice

When you think about it, it’s almost astonishing how poorly the average Yahoo user manages their inbox.

If people managed physical mail the same way, every person would have a huge pile of letters, postcards, newsletters and all kinds of other mail piled up on the floor. Finding a specific mail would be a nightmare, and important letters could easily end up at the bottom of the pile, never to be seen again.

The fact that most email users let their digital mail pile up the same way is even more shocking considering that the email service provider makes it easy for users to archive emails.

What is archive in Yahoo Mail, you wonder? The Yahoo Mail archive feature is sort of like that special drawer many people have at home to store important documents. When you archive a message in Yahoo, the message and all of its attachments are moved to a separate folder, where they stay until you need them again.

By archiving all important messages, you can prevent your inbox from serving two purposes at once: being a destination for new email messages and a place where old messages are stored. You can then easily implement Inbox Zero, which is a popular email management approach aimed at keeping the inbox empty or almost empty at all times.

How to Archive Yahoo Mail on Desktop

Yahoo currently maintains two separate versions of its web interface, which most desktop users rely on when accessing their inboxes.

How to archive Yahoo Mail on desktop using the default interface:

  1. Go to: https://mail.yahoo.com/
  2. Log in with your email address and password.
  3. Click the checkbox next to the message you want to be archived. You can select multiple messages at the same time.
  4. Click the Archive button in the toolbar.
  5. The selected messages will be moved to the archive folder.

To restore them back to the Inbox folder, you need to select the Archive folder from the left pane, mark the messages you want to restore, and click the Restore to Inbox button.

Since most modern email services have a similar user interface, the same steps also roughly correspond to how to archive in Outlook.

How to archive Yahoo on desktop using the basic interface:

  1. Go to: https://mail.yahoo.com/
  2. Log in with your email address and password.
  3. Click the Settings button and choose More Settings.
  4. Click Switch to basic Mail.
  5. Click the checkbox next to the message you want to be archived. You can select multiple messages at the same time.
  6. Click the Actions dropdown menu and select the Archive option under Move to.
  7. Click Apply.
  8. The selected messages will be moved to the archive folder.

To restore them back to the Inbox folder, you need to select the Yahoo Mail Archive folder from the left pane, mark the messages you want to restore, click the Actions dropdown menu and select the Inbox option under Move to.

How to Archive Yahoo Emails on Mobile

The Yahoo mobile app is available on Android and iOS, and you can use it to conveniently archive Yahoo Mail messages on the go. Here’s how:

  1. Launch the app on your Android or iOS device.
  2. Open the message you want to be archived.
  3. Select the Archive option.

To unarchive a message using the mobile app, all you need to do is move it back to your Inbox folder. You can access the Archive folder by clicking the Inbox icon at the bottom and selecting the Archive option. Your Android or iPhone mail achieve is stored on Yahoo’s servers, so you don’t have to worry about it occupying precious storage space on your device.

Since your Android or iOS smartphone is likely with you almost all the time, we recommend you take advantage of it and organize your messages as soon as they arrive. The longer you let them sit in your inbox, the higher the chance of you forgetting about them becomes.

It’s also worth noting that the Yahoo app can display inboxes from other email service providers, providing another way on how to find archived emails in Gmail, Outlook, or AOL, just to name three major providers.

How to Archive Yahoo Mail to Hard Drive

The Yahoo Mail Archiver feature is great for separating important messages from junk and various low-value notifications, but your emails still technically remain in the same location—on Yahoo’s servers. Considering the company’s history of data breaches and cybersecurity incidents in general, it’s a good idea to archive Yahoo Mail to hard drive as well.

There are various email archiving solutions from third-party software developers that make this easy, such as the SysTools Yahoo! mail backup utility for Windows and Mac:

  1. Download and install the SysTools Yahoo! mail backup utility.
  2. Launch the utility and log in with your username and password.
  3. Go to the Backup tab and select the desired backup format.
  4. Select the destination where you want to store your messages.
  5. Click the Apply Filter button and select which categories of email messages you want to download.
  6. Click Start to begin.

You can also download email messages using a mail client with POP support, such as Microsoft Outlook, but the process is considerably more complicated.

How to Use Clean Email for Yahoo Mail Archiving

Soon after you start archiving Yahoo Mail messages, you’ll notice that there are several types of messages, such as finance emails and digital invoices for your online purchases, that you’re archiving over and over again. Wouldn’t it be great to Yahoo Mail auto archive these emails? It would, and Clean Email makes it easy.

Clean up your Yahoo inbox with Clean EmailClean up your Yahoo inbox with Clean Email

This feature-packed archiving tool comes in handy when you want to archive your emails fast and automate archiving in a few clicks. Let’s illustrate how it works with an example. Let’s say you want to archive all emails from a particular sender. Here’s what you need to do:

  1. Go to: https://app.clean.email
  2. Log in with your email account.
  3. Go to the Inbox folder and select any message from the sender whose emails you want to be archived.
  4. Click the Archive button in the toolbar.
Archive Yahoo emails with Clean EmailArchive Yahoo emails with Clean Email
  1. Choose to apply the same action to all future similar emails.

From now on, all messages from the sender will be archived automatically, allowing you to enjoy a cleaner inbox without spending a lot of time on its management.

Automate Yahoo email tasks with Clean EmailAutomate Yahoo email tasks with Clean Email

Clean Email is smart enough that it can recognize different types of emails and automatically group them into so-called Smart Views. You can then easily see all messages that are older than 1 year, larger than 10 MB, sent by financial services providers, online retailers, social media platforms, and so on. Instructing Clean Email to automatically archive all messages of a certain type is then just as easy as automatically archiving messages from one sender.

Smart Views feature in Clean EmailSmart Views feature in Clean Email

Besides archiving, Clean Email can automate all other commonly performed actions with Auto Clean rules, and it has a dedicated Unsubscriber feature to prevent unwanted subscriptions from cluttering your inbox. All these and other features are designed with focus on privacy and security. With Clean Email, Android, iOS, Windows, and Mac mail archiving has never been easier.

Unsubscribe from emails with Clean EmailUnsubscribe from emails with Clean Email

Follow our guide on what the difference is between Gmail delete vs. archive.


How to Archive Yahoo Mail - FAQs

What happens to archived Yahoo Mail?

When you archive a message in Yahoo Mail, the message is moved from your Inbox to the Archive folder. You can keep it archived indefinitely or move it back to your Inbox or some other folder at any point.

How do I archive Yahoo Mail to hard drive?

There are various third-party tools that make it easy to archive Yahoo Mail to hard drive, and you can also connect to your email account using any POP email client to accomplish the same.

How long do archived emails stay in Yahoo?

Archived emails stay in Yahoo indefinitely, making the feature great for preserving important messages and their attachments.

How do I get rid of archive in Yahoo Mail?

The Yahoo Mail archive is just another folder, which means that you can move messages from it at any time. Of course, archived messages can also be deleted like regular messages.

Clean Email Team Updated on Jan 14, 2022
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