How to Archive Yahoo Mail to Organize Your Mailbox

Learn how to archive and un-archive emails in Yahoo Mail to keep your inbox clean and organized. We provide instructions for both mobile and desktop users when describing Yahoo’s native archiving feature and a third-party tool called Clean Email.

Yahoo Mail Archiving Is an Essential Practice

When you think about it, it’s almost astonishing how poorly the average Yahoo user manages their inboxes.

If people managed physical mail the same way, every person would have a huge pile of letters, postcards, newsletters, and all kinds of other mail piled up on the floor. Finding a specific mail would be a nightmare, and important letters could easily end up at the bottom of the pile, never to be seen again.

The fact that most email users let their digital mail pile up the same way is even more shocking considering that the email service provider makes it easy for users to archive emails.

What is Archive in Yahoo Mail, you wonder?

The Yahoo Mail archive feature is sort of like that special drawer many people have at home to store important documents. In our case, it is a safekeeping folder to store email messages instead of deleting them permanently. When you archive an email message in Yahoo, the message and all of its attachments are moved to the Archive folder, where they stay until you need to access them in the future via a quick and easy search.

For instance, you can archive email receipts and invoices for future reference while keeping your inbox clean, or travel confirmations. With 1TB of free storage provided to each user, you doubtfully will run out of space in your Yahoo Mail account soon, so archiving instead of deleting emails is a perfect solution to make sure you could still access important emails in the future.

Basically, by archiving all important messages, you can:

Keep reading to learn more about archiving emails in Yahoo manually. Or get to the part about auto-archiving Yahoo emails instead.

How to Archive Yahoo Mail on Desktop

Yahoo currently maintains two separate versions of its web interface, which most desktop users rely on when accessing their inboxes.

Using the default interface:

  1. Go to:
  2. Log in with your email address and password.
  3. Click the checkbox next to the message you want to be archived. You can select multiple messages at the same time.
  4. Click the Archive button - Desktop logo - in the toolbar.
  5. How to archive Yahoo emails
  6. The selected messages will be moved to the archive folder.

To unarchive email messages (move them back to the Inbox folder) you need:

  1. Select the Archive folder from the left pane.
  2. Mark the messages you want to restore.
  3. Click the Restore to Inbox button.

Since most modern email services have a similar user interface, the same steps also roughly correspond to how to archive in Outlook.

Using the basic Mail interface:

  1. Go to:
  2. Log in with your email address and password.
  3. Click the Settings button and choose More Settings.
  4. Archiving emails in Yahoo MailArchiving emails in Yahoo Mail
  5. Click Switch to basic Mail.
  6. Click the checkbox next to the message you want to be archived. You can select multiple messages at the same time.
  7. Click the Actions dropdown menu and select the Archive option under Move to.
  8. Click Apply.
  9. The selected messages will be moved to the archive folder.

To restore them back to the Inbox folder, you need:

  1. Select the Yahoo Mail Archive folder from the left pane.
  2. Mark the messages you want to restore.
  3. Click the Actions dropdown menu, and select the Inbox option under Move to.

How to Archive Yahoo Emails on Mobile

The Yahoo mobile app is available on Android and iOS, and you can use it to conveniently archive Yahoo Mail messages on the go. Here’s how:

  1. Launch the app on your Android or iOS device.
  2. Open the message you want to be archived.
  3. Select the Archive option: iOS - IOS logo - or - Android logo - Android.

To unarchive a message using the mobile app, all you need to do is move it back to your Inbox folder.

  1. Click the Inbox icon at the bottom
  2. Select the Archive option.
  3. Select the messages you want to restore and click Restore to Inbox - Restore to Inbox logo - .

💡 Note: Your Android or iPhone mail archive is stored on Yahoo’s servers, so you don’t have to worry about it occupying precious storage space on your device.

We recommend:

Since your Android or iOS smartphone is likely with you almost all the time, we recommend you take advantage of it and organize your messages as soon as they arrive. The longer you let them sit in your inbox, the higher the chance of you forgetting about them becomes.

It’s also worth noting that the Yahoo app can display inboxes from other email service providers, providing another way how to find archived emails in Gmail, Outlook, or AOL, just to name three major providers.

How to Archive Yahoo Mail to Hard Drive

The Yahoo Mail Archiver feature is great for separating important messages from junk and various low-value notifications, but your emails still technically remain in the same location—on Yahoo’s servers. Considering the company’s history of data breaches and cybersecurity incidents in general, it’s a good idea to archive Yahoo Mail to a hard drive as well.

There are various email archiving solutions from third-party software developers that make this easy, such as the SysTools Yahoo! mail backup utility for Windows and Mac:

  1. Download and install the SysTools Yahoo! mail backup utility.
  2. Launch the utility and log in with your username and password.
  3. Go to the Backup tab and select the desired backup format.
  4. Select the destination where you want to store your messages.
  5. Click the Apply Filter button and select which categories of email messages you want to download.
  6. Click Start to begin.

You can also download email messages using a mail client with POP support, such as Microsoft Outlook, but the process is considerably more complicated.

How to Auto Archive Emails in Yahoo Mail

Soon after you start archiving Yahoo Mail messages, you’ll notice that there are several types of messages, such as finance emails and digital invoices for your online purchases, that you’re archiving over and over again. Wouldn’t it be great to Yahoo Mail auto archive these emails? It would.

Unfortunately, Yahoo couldn't archive your emails automatically. However, you can select the mail and send them to the Archive folder by creating Yahoo filter rules.

Click 'Save'Click 'Save'

Or, you can try Clean Email to make it faster and get all other perks.

How to Use Clean Email for Yahoo Mail Archiving

Clean Email comes in handy when you want to archive your emails fast and automate archiving in a few clicks. Let’s illustrate how it works with an example.

Let’s say you want to archive all emails from a particular sender and want it to be applied to all future similar emails. Here’s what you need to do:

  1. Go to: (free to sign up)
  2. Log in with your email account.
  3. Go to the Inbox folder and select any message from the sender whose emails you want to be archived.
  4. Click the Create rule button in the blue toolbar.
  5. Once a pop-up window appears, choose the Archive action in the drop-down menu under Apply Action.
  6. Archive Yahoo emails with Clean EmailArchive Yahoo emails with Clean Email
  7. Switch the toggle on if you would like the rule to be applied to the existing messages as well. Click the Create rule button.

From now on, all messages from the sender will be archived automatically, allowing you to enjoy a cleaner inbox without spending a lot of time on its management.

Besides, Clean Email is smart enough that it can recognize different types of emails and automatically group them into so-called Smart Folders. You can then easily see all messages that are sent by financial services providers, online retailers, social media platforms, and so on.

Smart Views feature in Clean EmailSmart Views feature in Clean Email

Instructing Clean Email to automatically archive all messages of a certain type is then just as easy as automatically archiving messages from one sender. For example, you can create a rule to send all Emails older than 1 year to Archive.

Archive old Yahoo emails with Clean Email automaticallyArchive old Yahoo emails with Clean Email automatically

Besides the Auto Clean feature, the app also has a dedicated Unsubscriber feature to prevent unwanted subscriptions from cluttering your inbox.

Unsubscribe from emails with Clean EmailUnsubscribe from emails with Clean Email

All these and other features are designed with a focus on privacy and security. With Clean Email, Android, iOS, Windows, and Mac mail archiving has never been easier.

How to Archive Yahoo Mail - FAQs

What happens to archived Yahoo Mail?

When you archive a message in Yahoo Mail, the message is moved from your Inbox to the Archive folder. You can keep it archived indefinitely or move it back to your Inbox or some other folder at any point.

How do I archive Yahoo Mail to a hard drive?

There are various third-party tools that make it easy to archive Yahoo Mail to a hard drive, and you can also connect to your email account using any POP email client to accomplish the same.

How long do archived emails stay in Yahoo?

Archived emails stay in Yahoo indefinitely, making the feature great for preserving important messages and their attachments.

How do I get rid of the archive in Yahoo Mail?

Unfortunately, you can't delete the Archive folder in Yahoo Mail because it's a part of their system folders.

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