Use Clean Email to Automatically Filter Emails in Outlook
Clean Email is a bulk email organizer that is most known for its ability to group related emails into easy-to-review bundles, allowing its users to delete/archive/move them with a single click, and much more. While the app can't help with Outlook email forwarding, it deserves recognition for its automation features, which make Outlook email management all that much easier.
For example, you can use the Auto Clean feature to perform specific organization tasks automatically whenever the specified criteria are met. With Auto Clean, you can mark messages as read/unread, move emails to any folder, archive messages, and delete them. You can also automatically sort emails, remove messages from particular senders, filter specific emails beyond a given date, and much more, all tailored to your preferences.
To leverage the Auto Clean feature to move emails to a certain folder automatically, follow these simple steps:
- Sign in at https://app.clean.email/.
- Locate the specific message for a rule in your Inbox or via search filters.
- Select the message and click Create Rule, then Move To under Apply Action.
- Choose an existing folder or create a new one.
- (Optional) Apply this rule to existing messages by clicking the relevant toggle.
- Click Create Rule and the new rule will be set.
Also, Clean Email automatically groups your messages by default. You can change this from grouping by the sender to anything you want by using the Group By drop-down to control. Moreover, when the default Group by option is selected, meaning that messages are grouped by the sender, you can click the Settings button for a group to adjust sender settings. This includes blocking, unsubscribing, or controlling the folder to which the sender’s messages are delivered.
Alternatively, you can view all your email senders by selecting the Senders tab located on the left panel. Here, you can organize your senders based on the quantity of messages, name, or other specified criteria. By selecting a particular sender, you gain access to a variety of quick actions applicable to their messages. These actions include options like Add a star, Keep Newest (which maintains only the most recent message and deletes the rest), Create Rule, among others.
You can cut down on the number of excess messages in your inbox by using the Unsubscriber feature. This is an efficient tool for managing email subscriptions, displaying all in a single place for convenient handling. It enhances productivity by enabling you to manage multiple subscriptions simultaneously, thereby minimizing inbox clutter.
This tool shines particularly in handling grace periods required by some senders to process unsubscribe requests. It catches any emails sent during this period and diverts them to Trash, preventing inbox clutter. This significant reduction of junk messages aids in stopping unwanted emails from being auto forwarded, keeping your inbox impeccably organized.
Cleaning Suggestions is a feature that gives you ideas on what rules to create or what quick actions to take. Clean Email makes suggestions based on similar messages that you have previously cleaned, or based on similar messages that are frequently cleaned by other app users.
Clean Email isn't an email client, but rather an advanced email management assistant compatible with any IMAP-based email provider, including Outlook.com. It offers superior features for handling bulk emails, outperforming standard management capabilities typically found in most email clients.
The app also keeps your information safe with data encryption and limitations to what it reads. We will never share, sell, analyze, anonymize, or otherwise use your data.
Discover our practical guides on Outlook automation, designed to help you boost productivity and streamline email organization: