According to statistics, the number of sent and received emails per day worldwide is around 280 billion. By 2022, experts predict this number to grow to 330 billion. What may come as a shock to you is that approximately 60 percent of total email traffic is represented by spam messages.
Yes, every second email sent to you belongs to trash. But spam messages are just one part of the email conundrum. Legitimate newsletters, emails from friends, family, and colleagues, notifications from online services and app—all of these fight for our limited time and attention. Without a well-thought-out strategy for managing email, people often find themselves unable to handle incoming emails in a timely manner and end up with overflowing inboxes and important messages being buried somewhere deep underneath massive piles of junk.
Fortunately, email management is not rocket science. Learning a few basic email management tips is often enough to achieve Inbox Zero, which is to say not having any unread emails left. In the next section, we describe several important email management tips to help you reclaim the control over your inbox.
Most email management tips are just different ways of accomplishing one goal: separate unimportant emails from important ones. The 80/20 rule states that 20 percent of inputs are responsible for 80 percent of the outputs in any situation. By applying this rule to email management, it’s possible to significantly reduce the time it takes to maintain an organized inbox while achieving virtually the same results.
Let’s be honest: email management is far from fun. There are so many other things we worry about every day that finding ten or twenty minutes of spare time for email management often seems impossible, or at least highly undesirable.
You should, however, keep in mind that a well-established email management habit is often all it takes to achieve Inbox Zero. Once you get used to doing your email management at regular times, you won’t even have to force yourself to it—it will just come naturally to you.
Procrastination never pays off, and especially not when it comes to email management. Yes, some emails are easier to deal with than others, but postponing any emails for later is a recipe for disaster. If you absolutely can’t reply to an email when you open it, at least use the snooze feature so you don’t forget about it. After all, you don’t want to miss a lucrative business opportunity or make someone angry at you because you forgot that you have an email to respond to.
These days, email management is such a huge topic that there are a number of email management apps that you can turn to for help. Such apps are indispensable if you use multiple inboxes, or if you have so many unread emails that you can’t realistically organize them all on your own. In the next section, we describe three excellent and well-rated email manager software solutions, each accomplishing a slightly different part of the email management puzzle.
Selecting top 3 best email management software applications wasn’t easy, but we didn’t have to think twice to choose our top pick.
Clean Email is an easy to use yet incredibly powerful email management application that can help you reach Inbox Zero in no time. Clean Email works with all popular email service providers, and it reduces the tiresome task of inbox cleanup to a few simple clicks. By automatically grouping related emails into easy-to-manage bundles, such as marketing emails, spam emails, large emails, or emails from social networks, Clean Email allows you to organize all your emails in no time.
With Clean Email, you can also completely automate the management of your emails by configuring the application to perform various email management tasks for you. Best of all, you can try Clean Email for free and pay only when you need to. Because Clean Email communicates with your mailbox server-to-server, it doesn’t need to download anything to your mobile device or desktop.
Most people today use more than one free or paid email service. If you count yourself among them, you should consider using Mailbird as your email client. With it, you can manage all your emails and contacts from multiple accounts easily in one unified inbox and enjoy integrations with apps like Facebook, Twitter, Whatsapp, Dropbox, Google Calendar, Asana, Todoist, and many others.
Mailbird is heavily customizable, and its pricing models are suitable for everyone from individual home users, who can use it for free with certain limitations, to businesses. Paying customers receive priority support, the ability to snooze emails for later, and other useful features. Mailbird proves that the venerable email can be just as accessible and convenient as modern instant messaging services.
Most modern email clients suffer from one huge flaw: they rely too much on the mouse. Having to take your hands off of the keyboard after every email you type to select the next one just so you can repeat the process several times gets old quickly. MailMate is here to fix this usability problem with extensive keyboard controls and Markdown integration.
It can also handle automatic signatures, cryptographic encryption/signing (OpenPGP and S/MIME), tagging, multiple notification methods, and alternative message viewer layouts, including a widescreen layout, just to name a few of its features.
You don’t have to be an email management guru to maintain Zero Inbox. All it takes is a handful of good habits supported by an excellent email management software application such as Clean Email.
Clean Email is built to work from any device and for all email clients, with additional functionalities and support added on a regular basis as new services emerge and new devices become available. One Clean Email subscription covers your mailbox across ALL your devices!
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