12 Best Organization Apps
There are many different kinds of organizational apps. From organizational apps whose purpose is to clean up your messy inbox to organizational tools that allow you to bring all your digital files under one roof and access them from anywhere.
One critical mistake many people make when they decide to use the best organization apps to bring order to their digital lives is that they use too many of them at the same time. When you spend all your time installing and configuring various organizational tools, you don’t really have much time left to focus on what really matters.
Ideally, you want to choose just a couple of the best organizer apps based on your personal needs. If you’re a heavy email user, you absolutely need an inbox organizer like Clean Email. If you’re always on the go and want the ability to access your files from anywhere, you absolutely need a file hosting service like Dropbox.
Price: Free for cleaning up to 1000 emails, Subscription
Is your inbox so messy that you often miss important emails because they are buried under a pile of spam? If that sounds familiar, you need Clean Email, an easy-to-use bulk email organizer that’s capable of sifting through thousands of emails in a very short time to separate important messages from spammers’ emails.
Because Clean Email has been developed with security and privacy in mind, it doesn’t download or access full emails when cleaning out unwanted emails. Its algorithms only analyze email headers that contain subject line, sender and recipient information, dates, email size, and other similar metadata.
You can use Clean Email with Gmail, Yahoo, Outlook, iCloud, Fastmail, AOL, and many other secure email providers. All you need to do to get started is sign in with your email login credentials, and Clean Email will take care of the rest. Besides the web version, Clean Email has iOS, macOS, and Android app to boost productivity.
First, Clean Email will organize all your emails into easy to review bundles. You can then remove, archive, move, or label groups of emails instead of selecting them one by one. Finally, Clean Email will give you the option to apply selected actions automatically in the future, which is how you can keep your inbox clean without ever having to do anything.
Clean Email is a subscription-based online service, and you can pay either on a monthly or yearly basis. Because there’s no fine print to worry about and no commitments to keep you paying, there’s really no reason not to give Clean Email a go to see if it can pay for itself—we guarantee that it can.
- Efficient bulk email organization
- Works with all email providers
- Unsubscribe feature
- Automatic email management
- Affordable subscription plans
Price: Plans start at $45 per month (billed annually), for unlimited users
ProofHub is a super handy productivity app that helps you manage your projects, teams, and tasks, all in one place. It has everything you need to collaborate with your team, track your progress, and meet your deadlines.
This tool simplifies the process of assigning and monitoring tasks. You can view task due dates, prioritize work based on impending deadlines, and identify bottlenecks early to rectify them. The transparency it brings to the workflow process fosters a friendly environment in the workplace.
ProofHub is perfect for teams requiring instant and live communication because it comes with a built-in chat feature. This eliminates the need to switch between multiple applications. The built-in chat also allows the storage, organization, and sharing of files on the central platform itself. Furthermore, the user interface of the tool is so simple that there's no steep learning curve for your employees to master this software.
- Ability to organize resources in the centralized platform
- Built-in time tracking
- Pricing packages are for unlimited users
- Notifications are sometimes overwhelming and repetitive
Price: paid plans start from $10 per user per month
Teamwork is a team management tool that helps both in-house and remote teams stay organized. The tool offers a ton of features that make it a must have organization app. With Teamwork you can organize content calendars and teams using the boards feature.
The tasks and subtasks feature allow team members to know what is in front of them and which tasks need to be prioritised and completed first. Because of its strong organizational capabilities, Teamwork is like Notion but on steroids, and with a much easier learning curve.
There is a free version with some more limited capabilities, such as a maximum of 3 projects and 5 users. The paid plan starts at $10 per user per month, the really cool thing is that you can add collaborators and client users for free at no extra cost.
- Really easy to use
- Jam packed with features that improve organization
- Free version is fairly limited
Price: premium starts at $9.99 per user per month
Trello is all about collaborative task management. It allows teams to create boards with lists and cards while providing a plethora of ways how to organize them in a way that makes sense for each team and its members.
Being one of the best free organization apps, Trello starts at a very pleasant price of $0, but there are certain limitations all free users should know about. For example, the free version allows for just one power-up per board, which are basically third-party integrations that extend the functionality of Trello. Attachments are limited to 100 MB in the free version, and there is no priority support, business-class security, advanced customization, scheduled commands, or advanced admin permissions.
While the free version of Trello may sound rather limited, it’s actually fully functional and great at what it sets out to accomplish. Many people use it to organize their daily tasks without necessarily sharing them with others and taking advantage of Trello’s ample collaboration features, which include comments, instant notifications, and invitations.
- Easy to use project management
- Supports multiple languages
- Integrations with other organization apps
- Not suitable for complex projects
Price: premium starts at $3.00 per user per month
If you’re like most people, you know very well how it feels to be so overwhelmed with tasks that you don’t even remember everything you’re supposed to do. Well, Todoist won’t finish your tasks for you, but it lets you keep them all in one place so you always know exactly what you should do next.
Featured on many lists of the best organizational tools, Todois makes task management extremely easy thanks to its polished user interface, templates, and progress visualizations. It integrates with many other best organizing apps, including Google Calendar, Dropbox, Zapier, and IFTTT, and it works on iOS, Android, macOS, Windows, and other platforms.
- Integrations with third-party applications
- Attractive premium features
- Collaboration features
- Works offline
- Free users can't enjoy several important features
Price: premium starts at $4.99 per user per month
Have you ever stumbled upon an interesting article online that you didn’t have time to read at that moment? The chances are that you simply bookmarked it and continued with your day. This approach works fine for a while, but it doesn’t take much time until you have hundreds of bookmarks and no way how to keep them organized.
Instead of relying on inflexible bookmarks, you should do yourself a favor and install Pocket—one of the best organizational tools for managing a reading list of articles from the Internet. Pocket is available for all major platforms, and it also works as a simple web browser plugin, so it takes no time to set up. With Pocket, you can save online articles with a single click, access them from anywhere, and read or listen to them without any distraction.
- Polished user interface
- Web browser plugins
- The free version
- Flexible bookmarking
Price: premium starts at $9.99 per user per month
Dropbox can’t be absent from our list of the best organization apps because it has pioneered the concept of personal cloud storage. With Dropbox, you get 2 GB of free storage and the option to get unlimited storage space for just $15 a month. Dropbox offers computer apps for Microsoft Windows, Apple macOS, and Linux computers, and mobile apps for iOS, Android, and Windows Phone smartphones and tablets.
Businesses often use Dropbox to improve team collaboration while maintaining complete control over important company information and user activity. Dedicated live support is provided to all business customers, but it’s unlikely that it will be needed because of how reliable Dropbox is.
- Supports all popular platforms
- Simple file synchronization
- Collaboration features
- File versioning
- Premium plans are expensive
Price: premium starts at $9 per user per month
We're convinced that any list of the best organization apps should include a time-tracking app because your time is the most important thing you can organize. Toggl makes time-tracking incredibly easy with its one-click timers and automatic tracking reminders. Because it integrates with over 100 third-party apps, you can spend less time dealing with the technical aspects of time-tracking and more time being productive.
If the concept of real-time time-tracking doesn't sound appealing to you, don't give up on Toggl just yet. This useful personal organizer app also supports manual time entries, allowing you to easily enter individual tasks at any time. You can also integrate Toggl with your calendar and automatically turn calendar events into time entries.
To use Toggl, you don't have to pay anything at all, but the free plan is missing some very important features, such as the ability to schedule reports to email, time audits, or email reminders. The most affordable premium plan, called Starter, costs $9 per user per month when billed annually.
- Intuitive time-tracking app
- Detailed reports
- App-based time reporting
- Limited Freemium features
Price: premium starts at $4 per user per month
Apps for organization are great until you end up with five different monthly subscriptions and so many email notifications that you can deal with them only with the help of Clean Email. You can think of Notion as a meta organization app. It combines multiple best organization apps, such as Evernote, Confluence, and Trello, into a single package—no more jumping between apps and configuring complicated integrations.
Because Notion can do so much, its learning curve is relatively steep, but the app does an amazing job of explaining how to use it though inline help commands. You can also choose from countless ready-made templates to instantly transform Notion into everything from a product launch roadmap to your personal wiki.
Most users will be perfectly happy with the free version of Notion, but there are also several premium plans for teams and users who want to do even more with notion. The most affordable premium plan costs just $4 per user per month, which is a great price considering how versatile Notion is.
- One of the most versatile personal organizer apps
- Modern user interface
- Can replace many organizational apps
- Takes some time to learn
- Limited free version
The reason why we include Bitwarden on this list of the best organization apps is simple: you need to keep your passwords organized to keep your data safe. A password manager like Bitwarden helps you create a unique password for each site you visit, and it automatically fills in your passwords for you, so you don't have to remember them.
Bitwarden is our favorite organization app for password because it's simple to use and completely hackerproof. The app has been audited by security experts, who found no flaws that would put its users in danger of having their passwords stolen.
Unlike most other password managers, Bitwarden is open source and 100% free, which means that you can use it without any limitations on all of your devices, including Windows, macOS, and Linux desktops, web browsers, and mobile phones. If you would like to support Bitwarden and unlock a few extra features, you can do so for $10 a year, which is how much it costs to upgrade to Bitwarden Premium.
- Simple user interface
- Robust security
- Open source and 100% free
- Requires internet connection
Price: premium starts at $4.99 per user per month
It’s funny how easy it is to develop bad habits, and how challenging it can be to develop a good habit. The good news is that Habitify is here to help you build good habits and get rid of bad habits, one day at a time.
The concept is simple: you set up your habits so that Habitify can automatically track them and send you multiple reminders throughout the day to prevent you from forgetting about them. To motivate your further, Habitify visualizes your progress with charts and detailed reports that you can study to figure out what you’re doing right and where you can improve.
Habitify works across most platforms, including Android, iOS, macOS, and web. To get started with it, all you need to do is sign up with your email account and set up your habits. Just keep in mind that your willpower is still the most important ingredient for forming a new habit.
- Straightforward user interface
- Precise statistics
- Dark mode
- Supports multiple platforms
- Many features require premium subscription
Traveling can be stressful, specially if you’re the type of person who’s always late. One thing you can do to make it less stressful is organize everything about your trip, such as boarding passes, itineraries, and hotel bookings, in one place, and that’s exactly where TripIt comes in.
This excellent organization app for travelers gives you place for all your travel details and provides you with helpful reminders and alerts from the beginning of your trip until its end. TripIt works even when you’re offline, so you can easily use it abroad.
- Summarizes travel information
- Let’s you see your coworkers’ schedules
- Push notifications about flight schedule changes
- Integration with native calendar apps
- Awkward web user interface
In this article, we introduced the top 12 best organizing apps—all of which make it much easier to stay organized in the digital age. Our favorite organizational app is Clean Email because it makes email management truly simple and features extremely useful automation features to prevent your inbox from ever again becoming unorganized. Clean Email works with all major personal and business email accounts, and it takes just a few seconds to get started with it.
Check out our top of the best email organizers for Mac.