Benefits of Paid Email Services
Considering how many free email providers there are, you might think that getting a paid email account is a waste of money. For some people, that’s actually true. If you use email a few times every month at most, even the best paid email address probably wouldn’t be a good investment for you.
On the other hand, if you use your mail daily, any tool that allows you to use it more effectively and efficiently will pay for itself very quickly.
A paid email tool typically gives you professional support, which can be crucial if you use email to generate business leads or communicate with your customers, clients, or partners and can’t afford to waste hours figuring out how to use a certain feature.
Best Paid Email Service Providers Tried and Tested
Our first set of featured providers offer email services for individual users and businesses of all sizes. They offer different pricing tiers and custom features depending on the range of functionalities required. These are among the best paid email providers and excellent alternatives to Gmail.
| Email Provider | Top Features | Limitations | Best For | G2 Rating | Pricing |
|---|---|---|---|---|---|
| Tuta | Full Encryption, Security, Open Source | No offline access to calendar | Individual Users Small Businesses | 4.6 out of 5 | Free version available Paid plans from €3 to €12 per month per user |
| Neo | Custom Domain, Email Tracking, Smart Write | Limited third-party integrations | Entrepreneurs Professionals Small Teams | 3.7 out of 5 | Limited-time free trial Paid plans from $1.25 to $9.99 per month per mailbox |
| Proton Mail | End-to-End Encryption, Data Security and Privacy, Easy Migration | Limited features for email management | Individual Users | 4.4 out of 5 | Free plan available Individual plans start at $4.99 per month Business plans start at $7.99 per user per month |
| Zoho Mail | Collaboration Tools, App Integrations, AI Assistance | Spam filtering is not that consistent and reliable | Small Businesses Large Enterprises | 4.4 out of 5 | Free version available 15-day free trial for Premium plan Paid plans from $1 to $4 per user per month |
| Mailbox.org | Security and Encryption, Cloud storage, Synchronizations | No CDP agreement for basic package | Public and educational institutions | 4.0 out of 5 | 30-day free trial Paid plans from €1 to €9 per user per month |
| Titan | Email Management, Integrated Calendar and Scheduling, Titan AI | Limited integrations | Small businesses | 4.6 out of 5 | No free trial Paid plans at $2 per user per month for Pro and $2.45 per user per month for Premium |
1. Tuta
Tuta is a privacy-oriented email service that automatically encrypts all data, making your emails safe. The service has an open license, and its source code is available online. Tuta is accessible from the web, but you can also use its mobile app for Android and iOS.
Many would pick Tuta as the best paid email service for individuals due to its comprehensive end-to-end encryption and a free account that lets you try the service. Additionally, Tuta also offers an affordable business version that enables companies and organizations of all sizes to easily secure their email communication, making it one of the best business email services available.
The basic version of Tuta is free but with a very limited set of features, which is why most long-term users eventually purchase the Revolutionary or the Legend plan for features like unlimited search, expandable aliases, inbox rules and filtering, custom domain login, and priority support. Tuta also offers three plans for business users, each tailored to different needs.
Price: 1 GB of storage mail storage space for free, additional storage space, and extra features available from €3 to €12 a month per user.
- Open source
- Large and secure storage
- No ads, even on free version
- Automatic syncing of team calendars across devices
- Updates for new versions can be clunky
2. Neo
Neo offers a suite of tools for email and marketing management. Its business email platform is designed to help creators, entrepreneurs, and growing startups create branded professional email addresses that boost awareness and add credibility to their businesses.
All Neo plan types include a free one-page website for co.site, rich webmail, an inbuilt calendar, anti-virus protection, filters, advanced anti-spam, a vacation responder, and one-click contact importation. The platform is also accessible on both desktop and mobile devices.
One of Neo’s advanced features is Smart Write, an AI-powered email writer capable of generating drafts within seconds. Simply input prompts and an appropriate tone to create email content that resonates with your audience, tweak it to your needs, and send. However, this feature is available only on higher-paid plans.
Price: Neo offers paid email services in three pricing tiers: billed monthly, yearly, every two years, and every four years. The monthly rates for the Starter, Standard, and Max plans are $2.49, $4.99, and $9.99 per mailbox, respectively.
- Intuitive interface and AI-powered tools
- Responsive and quick customer support
- Efficient mail tracking
- Accessible on desktop and mobile
- No offline functionality
3. Proton Mail
Since 2014, Proton has safeguarded data and identity while enabling users to stay connected. Among its suite of products is Proton Mail, a paid email service with end-to-end and zero-access encryption to ensure that all email communications remain private.
To protect your data, Proton Mail actively blocks trackers, phishing attempts, and spam. Its core features include custom filters, password-protected emails, encrypted contact details, email aliases, and HTML signatures.
What’s great about Proton Mail is that it prioritizes adherence to strict privacy laws. An open-source platform, it’s also independently audited to ensure robust security measures are in place to protect its users. Flexible and affordable pricing make it the best paid email service for personal use.
Price: Proton has a free plan with basic features and up to 1GB of storage for one user/mail address. Advanced features and extra storage can be unlocked through paid plans billed monthly, yearly, or every two years. Paid Individual plans on monthly billing range from $4.99 for Mail Plus to $29.99 for Proton Family. Business plans start from $7.99 per user per month.
- Top-notch security
- Privacy-focused
- Supports integration with Gmail inbox
- Limited search functionalities on email content
4. Zoho Mail
Zoho Mail is an email service provider designed for professionals and business entities. It allows custom domains and well-designed email templates that lend credibility and professionalism to business emails.
Considered one of the best cloud email clients, Zoho Mail has secure data centers that keep emails private. It also supports end-to-end encryption and adheres to data privacy best practices to ensure safe email correspondences.
What makes Zoho Mail ideal for businesses is that it can integrate with all Zoho software and many third-party apps. It also has tools for collaboration that optimize communication, file sharing, and task management within teams. Recently, it added a Generative AI tool that can generate professional email content and convert text to images and vice versa.
Zoho Mail offers a Forever Free Plan that may suffice for new microbusinesses. The features are limited, but up to five users can access basic services with up to 5GB of storage each. Email hosting for a single domain is already included in this free version, so you won’t have to pay for email address use.
Price: The paid email services for Zoho Mail are user-based. The lowest tier is priced at $1 per user per month, while the premium plan costs $4 per user per month. Enterprise users can request custom pricing based on their size and needs.
- Smooth user experience for business needs
- Simple and easy-to-use inbox interface
- Seamless integration with Zoho ERP modules
- Some images uploaded through Zoho Mail are not visible on other email providers
5. Mailbox.org
Ten years ago, Mailbox.org started as a provider of secure email services committed to ensuring all its users' data privacy and protection. It’s continuously innovated since then, adding features that ensure all email communications are secure, anonymous, tracking-free, and ad-free.
Mailbox.org, like most email service providers, caters to both private individuals and business users, but it’s also dedicated to serving the public sector and educational institutions. Its range of functionalities is customizable to support different needs. GDPR-compliant, it ensures users that their data is always kept private.
Mailbox.org also enables access management, administrator overview, SSO log-in, and video conferencing. Cloud storage and collaboration tools allow teams to access and share files for work efficiency.
Price: Individual price plans for Mailbox.org range from €1 to €9 per user per month. On top of the per user fees, business users have to pay for service packages that cost €25 to €250 per month.
- Clean and straightforward interface
- Integrated calendar and contacts list
- Document sharing and other online office capabilities
- Low storage space allocation
6. Titan
Titan is an innovative business email platform enabling professionals and small businesses to develop meaningful relationships with their customers. Founded in 2018, it is the highest-rated mail product on G2 with a rating of 4.8 and ranks in the top 5 for business email. It supports custom domain names, helping businesses raise brand awareness and recall in every email.
With useful built-in features such as Read Receipts, Email Templates, Schedule Send, Follow-up Reminders, and more, Titan helps small businesses focus on their growth. Titan’s calendar, contacts, and storage offer efficiency from within the inbox. Their Priority Inbox feature automatically sorts important mail from the rest to save time. The recently added Titan AI simplifies and enhances email content creation.
With a cloud-based storage and unified dashboard, you can manage emails in multiple accounts anywhere, anytime. A 99.99% uptime guarantee ensures all mail is delivered to your target audience.
Price: Titan offers only two pricing tiers, Titan Business Pro and Titan Business Premium. The Pro plan costs $2 per user per month. It includes access to all features but only has 10GB storage space. The Premium plan is priced at $2.45 per user per month, giving five times more storage space and access to advanced security and encryption features.
- Cost-effective business email solution
- Support for custom domain names
- Multiple accounts can be viewed at the same time
- Works across all mobile and desktop platforms
- Designed specifically for small businesses
- Doesn’t provide email marketing services
Best Paid Mail Services for Business Tried and Tested
The following email services are the best options for businesses looking to scale. Clean Email makes inbox management more efficient, Pabbly enables bulk sending for email marketing, and HubSpot provides a central hub for marketing automation.
1. Clean Email
The more email services you rely on, the sooner email management turns into a huge problem. How do you manage the daily deluge of emails? One way is Clean Email, a popular and modern inbox cleaner that uses intelligent algorithms to make your life easier.
Clean Email supports Gmail, iCloud, Yahoo, Fastmail, Outlook, Hotmail, Office365, AOL, or any IMAP service. It can quickly organize thousands of emails into easy-to-review bundles without reading the content of the emails, and lets you decide what to do with each bundle. For example, you can instantly delete all spam messages, move mail from email marketing services to a separate folder, apply labels, unsubscribe from unwanted emails, or block certain senders.
Clean Email can also apply actions automatically to new emails coming to your mailbox, which means that you can automate your entire inbox management workflow with a few clicks.
A new functionality recently added to Clean Email enables users to reply, forward, and send messages directly from their paid mail accounts. It supports CC, BCC, and TO fields but doesn’t support attachments and has no ‘Reply All' or 'Reply To' options.
While it may have certain limitations compared to a standard email client, constant updates, and new feature releases help enhance and improve user experiences. Its mobile-friendly design enables users to manage their inbox while on the go through Clean Email apps on iOS or Android devices. Most importantly, Clean Email is committed to protecting data privacy and security.
Price: Subscription-based, check out Premium plans here. 14-day free trial for testing all Premium features and free cleaning of up to 1000 emails.
- Smart and intuitive interface
- Compatible with all devices and IMAP-based service providers
- Comprehensive inbox management and organization
- Advanced automation and intelligent sorting options
- Doesn’t allow sending attachments at the moment
- Doesn’t have a dedicated app for Windows desktop users
2. Pabbly Email Marketing
Pabbly Email Marketing is an affordable platform for sales and marketing professionals. Through Pabbly, you can send bulk emails to prospective users, manage email lists, contacts, and establish direct contact with your customers in just one click.
It removes the lengthy and confusing process of connecting SMTP. Moreover, you can deliver unlimited emails by sending them from a single server or dividing them into specific ratios among different SMTP servers.
Pabbly has several features, like a drag-and-drop email builder, custom tags support, 500 customizable email templates, readily available website sign-up forms, and importing contacts using CSV files. Its capabilities for bulk mail sending make it one of the best mass email service providers today.
Like all other email services on this list, Pabbly Email Marketing comes with professional support and it’s trusted by some of the largest companies in the world, including Cisco and Avaya. It doesn’t matter whether you’re an aspiring entrepreneur or the owner of a large enterprise with international presence, Pabbly Email Marketing has multiple price plans to satisfy everyone.
Price: Pabbly offers a free 7-day trial that grants users access to all features and allows them to send unlimited emails to up to 100 subscribers. All paid plans have unlimited email send and complete access to all the tools and features but vary in the number of subscribers allowed. The Rookie plan, at $29 per month, has a cap of 5,000 subscribers, while the Advanced plan allows up to 50,000 subscribers for $99 per month.
- One-click bulk mail delivery
- Comprehensive reporting on performance stats
- Drag-and-drop email designer
- Convenient email automation features
- Few templates available
3. HubSpot Marketing Automation
HubSpot’s marketing automation software is on our list for its powerful capabilities to optimize email management and marketing. Customizable workflows give you the flexibility to set clear conditions and parameters on how email campaigns are run. You can set up mailing list autoresponders or build a smart network of rules to target specific users with the right messages, live chat, website experience, and other interactions.
Aside from the marketing automation functionality, HubSpot has a full growth suite that includes sales software, marketing software, and support software, which all integrate automatically with HubSpot's free CRM. The combined effect of having all of your data and growth activity in one place can unleash tons of creative automation possibilities that would be difficult or impossible if you use separate tools.
Price: The HubSpot Marketing Hub offers free tools that small businesses can use to generate email leads. Paid plans start at $15 per month per seat for individuals and small teams and $800 monthly for businesses and enterprises.
- Robust platform and intuitive interface
- Integrations with CRM and other software
- Rich data analytics
- Steep learning curve for users
Conclusion
The best paid email service providers and mailing list software can enhance your mailbox experience and save you valuable time by automating mundane and repetitive tasks. There’s a wide range of paid email providers and services to choose from, and it’s up to each individual to evaluate their needs and decide which ones are worth the money.
