How to Start an Email: Best Email Greetings

Starting an email with a formal greeting can make all the difference when communicating with other businesses, companies, and workplaces. At the end of this article, we will also talk about how the Clean Email solution can help declutter your mailbox.

Why Are Email Greetings Important?

You cannot just go straight in with the body of your message without a greeting and an enticing opening line.


Because it just seems a bit rude, and very informal. Ask yourself, would I bother reading that entire message? Probably not!

Email greetings are important because this encourages the recipient to keep on reading. With good professional email greetings and strong first lines, you can entice your reader to read the whole thing and take action at the end.

So, if you don’t start your emails off properly, you're unlikely to get a response or receive the outcome you were expecting.

Keep reading to learn how to start off an email using formal email greetings.

Best Ways to Start an Email

Want to know how to properly start an email?

Although the subject line matters in terms of the opening the message, the greeting and first sentence should make them want to stay and read to the end.

The best way to start an email depends on a few factors.

“Dear Mr. Brown,
I’m writing to inform you of…”

You can start crafting your professional business email with all the above. Here are more effective email communication tips to help.

Best Greetings to Start an Email

Here’s how to start an email with greetings. These greetings can be used for both formal and informal emails.

💡 Note: If you’re not sure whether to use a formal or informal greeting, always go formal.

How to Start a Professional Email

To start a professional email, it's best to always keep your formality. Use a formal email greeting and an enticing opening line to ensure the recipient keeps on reading.

How to start an email professionally using a formal opening line:

Email Greetings and Opening Lines to Avoid

It's easy to accidentally use common email mistakes; however, to build a good rapport, and achieve the outcome of your initial message, you're going to want to avoid these emailing mistakes:

Avoid using any greeting or opening lines that make you sound stiff and careless! Practice good email etiquette to receive a positive response. Learn more about the other email etiquette rules.

How Clean Email Creates a Streamlined Inbox

You need a clean and decluttered mailbox when you are sending lots of emails. Why? Because you need to be able to receive these emails, find them, and respond. Emails can get lost in your inbox if you have tons of unwanted mailing subscriptions, and if your mailbox isn’t organised into different folders.

Clean Email can help with all of this! Although Clean Email isn’t a mail client, so you cannot write and send emails within it, you can instead increase your productivity and declutter your mail easily.

Clean up your inbox with Clean EmailClean up your inbox with Clean Email

Some of the best Clean Email’s features are:

Cleaning Suggestions

This feature suggests cleaning solutions based on a couple of factors: your most frequently used cleaning actions and other users' most frequently used actions on their emails.

It helps clean specific groups of emails, making cleaning so much quicker. Simply choose an action, for example, trash, and move all grouped emails from the Cleaning Suggestions into the trash!


The Unsubscriber feature removes you from all unwanted newsletters with a few clicks. Just choose all subscriptions you no longer need in one place and the app will send unsubscribe requests on your behalf.

Unsubscribe from emails with Clean EmailUnsubscribe from emails with Clean Email

There are lots of things you can do with Unsubscriber. You can preview messages within the Unsubscriber page, this helps you choose whether to keep or remove the subscription.

All senders with the same unsubscribe link are grouped, so you only need to click one and they're all sorted!

You can choose to keep, unsubscribe, or read emails later.

Auto Clean

Auto Clean allows you to create specific automated rules to tidy your inbox as soon as a new message lands!

Auto Clean feature with Clean EmailAuto Clean feature with Clean Email

This cuts out the need for daily manual mailbox management. To create an Auto Clean rule, select a message and click the Create Rule icon within the action bar. Here you will be prompted to fill in any criteria you need. You can always go back and change your rules later.

Archive old emails automatically with Clean EmailArchive old emails automatically with Clean Email

Within the Sender Settings feature, you can choose to block, move to trash, mute, and more!

Clean Email cares about your privacy and security. We do not keep, sell, or share any of your personal data.

Wondering to get more tips and tricks on how to write emails professionally? Check out our guide on how to end an email.

Best Email Greetings - FAQs

How do you start an email professionally?

Start a message professionally by using a formal greeting. Keep it short and sweet. Good no fail email greetings to use are: ‘Hello/Hi [name]’ and ‘Dear [name/company name]’

What is a good starting sentence for an email?

You want to start your message with an enticing opening sentence. You can use an informal or formal opening line depending on the recipient, such as “I hope this email finds you well.” or “I’m emailing you to inform you of…”

How do you start a formal email sample?

Start a formal message with “Hello [name or company name]”, then move on to a suitable opening line. For example, “Just emailing you to inform you…”

Is it OK to use greetings in email?

You should always use greetings in emails, especially if they are the first of the thread and you’re emailing someone new.

What is a professional email salutation?

A professional email salutation is the initial greeting you give when sending a message. You want to make sure your message sounds formal to a new reader, otherwise, they may not bother replying.

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