Why AI for Email Organization?
Every day, email users look for ways to improve mailbox productivity. From rules and filters to unsubscribing and marking spam, we all seek simple yet inventive ways to organize our inboxes.
With the many technological advances we’ve witnessed over the years, artificial intelligence (AI) is one that’s certainly trending right now. Using technology to mimic human intelligence and simulate problem-solving tasks, we can take control of our inboxes with AI email management.
An AI email organizer can automatically:
- Sort messages into folders
- Recognize and isolate spam
- Distinguish mailing list messages
- Attach labels, tags, or flags
- Identify natural language searches
- Provide mailbox cleaning recommendations
Best of all, an AI email inbox manager can learn from your behavior. For instance, if you regularly move messages from a certain sender to a particular folder, this type of tool can perform that task for you automatically moving forward.
💡 The Cleaning Suggestions feature from Clean Email learns from your behavior and quickly presents you with options you are most likely to choose for each group of emails.
If you’re ready to go beyond standard email service features for inbox organization, then it’s time to look at the top AI email organizers.
Top AI Email Organizers
Wondering how to choose an email organizer that’s right for you?
After evaluating numerous email tools, we found that most focus on AI-driven writing and task management. It's clear that AI organizer tools are just emerging as of the writing of this article.
One notable drawback is that many AI email organizers lack a free trial. This absence makes it difficult for potential users to try the tools before purchasing. Without the ability to test these tools personally, users may struggle to decide if an organizer fits their needs. This is an important consideration for those who prefer to "try before they buy" when selecting an AI email organizer.
Below you’ll find a few of the top tools for AI email sorting. Each has a distinctive feature set, different paid-price plans, and its own unique way of using artificial intelligence to help you reach inbox zero. These details should help you decide which is best for your mailbox.
Here are the three tools we’ll describe:
- SaneBox: Best cross-platform AI email sorting
- Inbox Zero: Best for AI automation
- Zero Inbox: Best for quick inbox actions
Along with these services, we’ll walk you through the features Clean Email offers for inbox organization. You’ll notice some similarities to the other tools but will be pleasantly surprised at the advanced and automated features Clean Email provides.
1. SaneBox: Best Cross-Platform AI Email Sorting
With SaneBox on your desktop or mobile device, you can organize emails at home or on the go. SaneBox uses AI to automatically sort messages into folders for you. This includes unimportant emails, receipts, messages awaiting replies, newsletters, and more. With a neat and tidy inbox, you can then check out the emails in those folders when you have more time.
SaneBox also learns from you. If you drag a message from a Sane folder elsewhere, the organizer remembers this for next time, taking the work out of constantly rearranging your items.
Notable Features:
- Preset folders include SaneLater for unimportant emails to read later, SaneBlackHole for messages from mailing lists, and SaneNoReplies for emails awaiting replies
- SaneReminders for snoozing messages and the ability to CC or BCC the timeframe label with your reply to create the folder
- Deep Clean for finding contacts, newsletters, and websites that email you most. You then decide which to trash or keep
- Do Not Disturb for moving messages to a folder during a schedule you set as well as pausing Digests, Reminders, and Snoozed emails
- Daily Digest for a quick summary of Sane folder sorting
💡 Note: If you use a Google account with SaneBox, the Sane folders are Gmail labels.
For smart sorting, constant learning, and bonus features, SaneBox is a solid way to keep your mailbox under control and enjoy “sane” email organization with AI.
Price: 14-day free trial, Snack plan for $7 monthly, Lunch plan for $12 monthly, or Dinner plan for $36 monthly
Compatibility: Works with IMAP and Exchange accounts including Gmail, Microsoft Outlook, iCloud Mail, Yahoo Mail, AOL, and Fastmail.
👉 Read more about the pros and cons of SaneBox.
2. Inbox Zero: Best for AI Automation
If you’re looking for an email AI organizer that offers flexible automation, check out Inbox Zero. Similar to an AI email assistant, the tool offers features to automate replies, help you decide how to handle a message, and lets you use plain language for your prompts.
Notable Features:
- AI Automation to archive, label, send, reply, forward, draft, and mark spam
- Bulk Unsubscribe including options to Auto Archive and review percentages for read and archived emails
- Analytics for who emails you most, who you email most, archived, read, unread, sent, and the largest messages
- Cold Email Blocker with options to add to a list, automatically label, or perform an auto-label and archive combo
- Early Access section to open your mailbox directly from Inbox Zero, request access to select features, and join the Inbox Zero Daily Challenge
For flexible automations, easy unsubscribing, and informative analytics, give Inbox Zero a try.
Price: Free plan with limited features, Pro plan at $10 monthly, or Business plan for $19 monthly
Compatibility: Works with Gmail and Google Workspace accounts.
3. Zero Inbox: Best for Quick Inbox Actions
Maybe you’d like an AI tool for Outlook email and Gmail messages specifically. Zero Inbox not only helps you organize emails using AI but provides an easy-to-use interface for manually managing messages as well.
Notable Features:
- Category sorting, follow-up prompts, and automated email responses
- Quick deletion of spam to leave only important messages
- One-click Unsubscribe from mailing lists
- Google Security Partner with end-to-end encryption
- Easy account and data management
For sorting, prompts, and assistance, you can declutter your messy mailbox with Zero Inbox.
Price: Lite plan for $7 monthly, Plus plan for $10 monthly, or Pro plan for $15 monthly
Compatibility: Works with Gmail and Microsoft Outlook accounts.
Clean Email: The Smart Inbox Solution
Clean Email is an inbox organizer that offers several features for managing your messages. With algorithms that work like the AI tools listed here, you’ll appreciate the time you’ll save the first time you use Clean Email.
Smart Folders: Emails are automatically filtered into more than 30 Smart Folders so you can quickly and easily find the messages you need. Whether online shopping, food delivery, social media, or travel, you don’t have to search or struggle to find an email.
Cleaning Suggestions: Clean up your mailbox with smart suggestions that learn from your behavior. The feature allows you to archive, trash, or mark spam with a click. Not only that, but you can act on multiple messages at once.
Screener: If your inbox becomes cluttered with messages from unknown senders, let Screener handle them. You’ll find emails from those you don’t know all captured and kept in one spot until you have time to review them.
Clean Email works with any IMAP email account on the web and desktop along with mobile apps for Android and iPhone. With its commitment to privacy and security, robust feature set, and intelligent filters and suggestions, it could be the exact tool you need.
Wrap-Up
Finding the ideal tool for email organization isn’t easy and sometimes you have to try a few to discover what works best for you. Hopefully, these top AI email organizers point you in the right direction. And remember that Clean Email offers a free trial so you can check out all premium features for it without any commitment.
