Mark All Emails and Stay Organized
Before you review the guides to mark bulk emails as read in your current application, consider using Clean Email with your service provider for an enhanced mailbox experience. Clean Email offers advanced email management features on the web, desktop, and mobile.
For instance, you can view all unread messages in Clean Email with a single click or tap. Then, simply select all emails and mark them as read in just two steps. There’s no extra scrolling or actions to manage these messages.
Clean Email works with your current email service provider to boost your inbox organization. With the robust features you’ll see below, like automatically marking messages as they arrive, you can better organize your mailbox and stay on top of what’s important.
Choose your email provider below to quickly see detailed instructions:
- Gmail
- Microsoft Outlook
- Apple Mail
- Yahoo Mail
How to Mark All Emails as Read in Gmail
It’s easier to mark all emails as read in Gmail than you might think, especially when you see that you can only select 50 messages at once. We have a handy trick when using the website and the Gmail mobile app on iPhone or Android.
In Gmail on the Web
- To mark all emails in your mailbox, open the left-hand menu and select All Mail. You may have to click More to see this option.
- When the message list refreshes, select Is unread at the top. This is a convenient alternative to typing in the Google search operator.
- Above your message list, mark the empty checkbox. You’ll notice “All 100 (or 50) conversations on this page are selected”. Click the link to the right for Select all conversations that match this search.
- Click the Mark as Read icon in the top toolbar to mark all selected emails as read.
In the Gmail Mobile App
- To mark all emails as read, open the left-hand menu and select All emails.
- At the top, pick Is unread. Note that you may need to swipe right to see this option.
- Scroll down the message list a few times to display more than 50 emails.
- Long-press the left side of any message and then pick Select all at the top.
- Tap the Mark as read icon (open envelope) at the top.
You may have to repeat the process if you need to mark thousands of emails as read.
💡 Note: If you use Clean Email with Gmail, you can do a quick sweep of your mailbox. Check out the Cleaning Suggestions to archive or trash groups of messages to clean your inbox with a click. Also, learn how to automate your routine email tasks with Auto Clean's customizable email rules.
How to Mark All Emails as Read in Outlook
If you’re a Microsoft Outlook user, you can mass mark emails as read on the web and in the mobile app in just a few steps.
📌 Tip: If you prefer to not mark emails as read in Outlook and simply reach Outlook inbox zero, this is another solid option.
In Outlook on the Web
- To mark all messages as read, make sure the Navigation Pane is open on the left. If you don’t see it, click the Show Navigation Pane icon (three lines) on the top left.
- You’ll notice the total count of unread emails to the right of Inbox or the folder name. Hover your cursor over your Inbox or a folder containing the emails you want to manage.
- When the three dots display to the right, click and pick Mark all as read.
In Outlook on Desktop
- Launch your desktop email client on Windows.
- Right-click on Search Folders and pick New Search Folder.
- Select Create a custom Search Folder and hit Choose.
- Give your new Search Folder a name and click Criteria.
- Head to the More Choices tab.
- Tick the Only items that are box and choose Unread.
- Confirm by clicking OK.
- Right-click the new Search Folder.
- Choose Mark All as Read.
In the Outlook Mobile App
- To mark all messages as read on iPhone or Android, choose your Inbox or a specific folder in the left-hand menu. You can access the menu using your profile icon on the top left.
- Tap the Filter icon on the top right of the message list and pick Unread.
- Long-press any email and then pick Select All at the top.
- Select the Mark as read icon (open envelope) at the bottom.
- Confirm by tapping Mark in the pop-up window.
💡 Note: By using Clean Email with Outlook, you can check out the preset filters which automatically sort emails into Smart Folders. See related messages for Online Shopping, Productivity tools, Seasonal Sales, Entertainment, and more. Then, act on them all at once.
How to Mark All Emails as Read in Apple Mail
Want to mark emails as read in Apple Mail? You can manage all messages quickly on both your Mac and iPhone.
In Apple Mail on Mac
- To mark all emails as read, make sure the sidebar is open on the left. If you don’t see it, select View → Show Sidebar in the menu bar.
- You’ll notice the total count of unread emails to the right of All Inboxes (all connected email accounts) as well as each mailbox and folder.
- Right-click the mailbox, folder, or All Inboxes and pick Mark All Messages as Read.
- Alternatively, select the mailbox or folder and click Mailbox → Mark All Messages as Read in the menu bar.
In Apple Mail on iPhone
- To mark all emails as read, choose a specific Mailbox or pick All Inboxes for all email accounts.
- Tap the Unread icon on the bottom left to filter the unread messages.
- Select Edit on the top right and then pick the messages.
- Tip: To quickly select multiple emails, drag your finger down the left side of the message list and you’ll see the emails marked as you go. Scroll down and continue to select the messages the same way.
- Tap Mark on the bottom left and pick Mark as Read.
Follow the same process for multiple additional messages.
💡 Note: Do you have too many unread messages that turn out to be marketing emails? By using Clean Email with Apple Mail, you can use Unsubscriber to remove yourself from mailing lists in bulk.
How to Mark All Emails as Read in Yahoo Mail
If you use Yahoo on the web or your mobile phone, you can mark emails as read in Yahoo Mail which is just as easy as the others. For a hands-on walk-through, check out the video below:
In Yahoo Mail on the Web
- To mark all messages as read, pick Unread in the left-hand menu.
- Check the Select box at the top of the message list to select all messages. You’ll likely only see a certain number of messages selected, but if you continue scrolling down at the bottom of your message list, you’ll see that number increase as more emails load.
- Open the three dots in the top toolbar and pick Mark as read.
In Yahoo Mail in the Mobile App
- To mark all messages as read, select Unread at the top of the message list. Note that you may need to swipe right to see this option.
- Select Edit on the top right and pick Select all.
- Tap the Mark as read icon at the bottom.
Follow the same process for multiple additional messages.
💡 Note: With Clean Email for your Yahoo Mail account, you can see messages from senders you don’t know all in one spot. Open Screener, review the emails from unknown senders, and decide to Allow or Block their messages in one step.
Mark Messages as Read with Clean Email Automatically
Instead of marking your messages manually, you can use the Clean Email app to automate this process and label all necessary messages as read once they hit your inbox.
Unread Mail filter
First, here is how to find all Unread messages in your mail account using Clean Email.
- Launch the app and sign in with your mail account.
- Click the Unread Mail filter from the left-side menu. Then, click the Select button.
- Choose Select All.
- Then, click the Mark Read option from the bottom action menu.
Auto Clean
Clean Email’s Auto Clean feature enables you to automate any routine email tasks (like marking messages as read) that would usually take up some time. Create an automatic rule to clean your inbox as soon as new messages appear.
Here is how to mark messages automatically with Clean Email:
- Launch the app and sign in with your mail account.
- Choose All Mail from the left-side dashboard and search for the message you’d like to be marked automatically.
- Click the circle checkbox near the message to select it. Then, choose the Create Rule option from the bottom menu.
- Complete the form for creating an Auto Clean rule (choose an action to apply, choose to apply to existing messages if needed, etc.) and click Create Rule.
All future messages from this sender will be marked as read automatically once they hit your inbox. You can check your automated rules anytime in the Auto Clean dashboard and pause, delete, or edit them as needed.
The app also offers other handy features that will support your email organization.
Cleaning Suggestions
Cleaning Suggestions in Clean Email help you manage your inbox by suggesting actions based on your usage patterns, like frequently deleting or archiving certain senders' emails. You can mark unwanted emails as read quickly without manually searching for them.
Or, you can easily create automated email rules directly from Cleaning Suggestions to manage your emails as soon as they hit your inbox, eliminating the need for any manual work.
Access this feature from the home page, the Suggestions tab in the left-hand menu, and at the top of specific folders or Smart Folders. Each suggestion provides an explanation, a quick acceptance button, and additional options. Navigate through suggestions using carousel buttons, hide them, or disable them entirely.
Smart Folders
Smart Folders are 30+ predefined filters applied to your inbox. They will automatically sort your messages into intelligent email bundles such as ‘Social Notifications’, ‘Finance and Insurance’, ‘Seasonal Sales’, and more. Making it easier for you to find emails you are looking for, and mark them as read!
Unsubscriber
The Unsubscriber feature allows you to easily view all subscriptions you have. You can Unsubscribe with one click, Keep the subscription, or choose to Read Later, sending any subscription mail into a separate folder.
Clean Email makes it easy to clean up your inbox, create a stress-free mailbox, and organize your life. Read more about email management best practices to improve your email experience.
Mark All Emails as Read - FAQs
How do I mark all unread emails as read in the inbox?
You can do that by highlighting and selecting all messages in the Inbox folder and choosing “Mark as read”. If you have too many unread emails in your Inbox and struggle to select them all (especially on mobile devices), you can try Clean Email for easier and more efficient email management and automation.
How can I mark 1000 emails as read in Gmail?
You can use the search bar to filter unread emails (type is:unread), select all conversations on the page, and then click "Select all conversations that match this search" to include all unread emails. Finally, click the "Mark as read" button from the toolbar to update the status of the selected emails.
How do I mark all iCloud emails as read?
To mark all iCloud emails as read, go to your iCloud Mail inbox, select all emails, and click “Mark as Read”. This will update the status of all selected emails to read.
How do you mark all messages as read on Mac?
Use Clean Email to manage emails on your Mac automatically and in bulk. The app’s Auto Clean feature creates automated rules to handle your unread messages, keeping your inbox organized without any hassle.
How do I organize and clean up my email inbox?
To keep your inbox organized and clean, create folders for different categories and use filters to automatically sort incoming emails. Regularly delete or archive old emails to make your inbox clutter-free.
