How to Change Gmail Address and Email Name

Do you want to learn how to change email address on Gmail because you’ve outgrown your old one, started a project, gotten married, or just want a fresh start? Look no further! In this article, we will provide you with a step-by-step guide on how to do just that, and you will also see how the Clean Email app can help you create an organized inbox.

Gmail Address Vs. Email Name: What’s the Difference?

Before we go any further, let’s clarify the difference between Gmail address (also known as mail handle or ID) and email name:

  • Gmail address: This is your unique mail identifier (e.g., johndoe@gmail.com).
  • Email name: This is the display name that appears when you send messages. It might be your full name, a nickname, or a business name.

Because your Gmail ID and email name are two different things, you can register a handle like sportsfan56@gmail.com and have your emails display the name Sarah Johnson for a more professional touch—that’s what I do with my own Gmail account.

But there’s another important difference between your Gmail ID and email name: only the latter can be changed. That’s right, you can’t change email address in Gmail.

So, what's the point of this article, you might ask? While it's true that you can’t change Gmail address directly, there are some less-than-ideal but practical solutions that can help you work around this limitation. Maybe one of them will be even better than an email change.

How to Change Your Email Address on Gmail

While you can't directly edit your existing Gmail address, there are a few effective workarounds, and the following table provides their overview:

Method Description Pros Cons
Create a New AccountCreate a new Gmail account with a different email address. Fresh start, new inbox Time-consuming
Send Emails from a Different AddressAdd an existing mail address in Gmail and send messages from it. Send messages from a different address within Gmail. Requires access to another mail account.
Create an Alias Using the Plus SymbolAdd a "+" symbol and extra words after your username to create variations (e.g., mail+newsletter) Easy filtering of incoming mail. Not supported by all websites/services. Can be used only for receiving.
Add Dots to Your Email AddressModify your mail by adding or removing dots. No need to change settings. Minimal change, may not be suitable for professional purposes.Can be used only for receiving.
Change Email Address NameChange the display name associated with your mail. Easy and quick to do. Does not change the actual mail handle.

Let’s now take a closer look at each of these methods.

1. Create a New Account

The most obvious way to change Gmail email handle is to create a new account. This seems tedious, but if you require a new identity, this is what you need to do:

  1. Sign out of Gmail and click Continue.
  2. Choose Use another account option.
  3. In the sign-in page click Create account and choose the account type.
  4. Complete the steps: enter your name and new email address.
  5. Confirm and choose a new secure password.
  6. Click Next.
  7. Choose a recovery mailbox and complete all sections.
  8. Agree to the terms and conditions and click Create Account.

Once you have created a new account with your preferred mail ID, you should set up forwarding so that you don't miss any important messages sent to your old email:

  1. Sign in to the old account.
  2. Click Settings.
  3. Choose Forwarding and POP/IMAP tab.
  4. Find the forwarding section and click Add Forwarding Address.
  5. Enter the new account here.
  6. Type in the email address you wish to forward toType in the email address you wish to forward to
  7. Click Next → Proceed → Ok.
  8. Verify the link in the new mailbox.
  9. Now, go back to the settings in the old account.
  10. Go to the POP/IMAP tab again.
  11. Select Forward a copy of incoming mail to. It’s a good idea to keep a backup copy!
  12. Save.

💡 Note: To cancel email forwarding, go back into settings like before and click Disable.

You could call it a day after setting up mail forwarding, but managing the influx of old and new emails in your new inbox can be overwhelming. To keep your new mailbox organized and clutter-free, I recommend using Clean Email's Auto Clean feature.

With it, you can automatically organize messages forwarded from your old account according to your preferences to maintain a tidy inbox and easily find important messages without the hassle of manual sorting.

2. Send Emails from a Different Address

Instead of creating a new inbox, you can add an existing mail in Gmail and send emails from it directly via the Gmail interface. The new address can be not only from Gmail but also from Yahoo, Outlook, or other non-Gmail services. Here’s what you need to do:

  1. Open your mailbox.
  2. Click Settings → See all settings.
  3. Choose the Accounts and Import tab.
  4. In the Send mail as section, choose Add another email address.
  5. How to add another email address to GmailHow to add another email address to Gmail
  6. Enter your name and the address you want to also send emails from.
  7. Click Next step and send verification.
  8. If you are adding a work or school mailbox, you will need to add the SMPT server information, username, and password.
  9. Click Add an account to finalize.
  10. To confirm the account, click the verification link sent to you.

To switch the account you are sending from, click the from section and select the new email address when typing a message. If you don’t want to switch to the new mail every time you send a message, then you should learn how to change the default Google account.

3. Create an Alias Using the Plus Symbol

Using the plus symbol to create an alias, you can partially change your Gmail handle without getting a new one. For example, if your mail is johndoe@gmail.com, then you can tell someone to send messages to johndoe+notes@gmail.com instead.

All you have to do is add "+" and extra words after your username when sharing your email with other people or signing up for online services. You can then easily filter incoming emails based on these aliases. I personally combine aliases with Clean Email’s Unsubsciber to manage the flow of subscription messages and newsletters in my inbox.

Unfortunately, Gmail aliases can be only used for receiving messages. Also, not all websites and services support the use of the plus symbol in mail addresses, so don’t be surprised if your alias is rejected.

💡 Note: It’s worth noting that Google Workspace administrators can create aliases in Gmail within the Admin Console, allowing them to add alternative mail addresses for users.

4. Add Dots to Your Email Address

Here's a surprisingly simple trick: Gmail ignores dots (.) in your email handle! This means that the following addresses are all considered the same, and messages sent to them will reach your inbox:

  • johndoe@gmail.com
  • john.doe@gmail.com
  • j.o.h.n.d.o.e@gmail.com

Needless to say, this method only offers a minimal change to your mail address and might not be suitable for professional purposes. It also won’t help you send a message with a different address, so this trick, just like the previous one, is useful the most when signing up for online services or newsletters that you don't want to associate with your primary email account.

How to Change Email Name in Gmail

Instead of creating a new inbox, adding a new ID, or making small adjustments to the existing one, you can simply change Gmail account name. That way, when you send emails, the recipient will see your updated name (but the same email address) instead of your old one. Here’s how to edit your email:

  1. Open your mail account.
  2. Go to Settings.
  3. Click the Accounts and Import tab.
  4. In the Send email as section, click edit info.
  5. Click the edit info button in the Send mail as rowClick the edit info button in the Send mail as row
  6. Add a new name here.
  7. Click Save Changes.
Click Save ChangesClick Save Changes

We have a detailed article on how to change Gmail account name, so make sure to check it out for more information or if you have any questions.

💡 Note: Changing your mail name without updating the actual email address might sometimes trigger phishing filters. Phishing filters are designed to detect suspicious emails, and one of the indicators they look for is a mismatch between the sender's name and mail address. That’s why it’s sometimes better to bite the bullet and create a new account instead.

Keep Your New Gmail Address Clutter-Free With Clean Email

I’ve already mentioned how Clean Email, a powerful mailbox organizer, has personally helped me when changing an email address in Gmail with its Auto Clean (great for organizing forwarded emails) and Unsubscriber (useful when struggling to control the flow of subscriptions and newsletters) features.

But there’s one more use case for Clean Email that can significantly help when moving to a new Gmail address: Smart Folders.

Essentially, Smart Folders are 33 automatically created bundles of similar emails. This makes searching for certain messages so much easier because you can simply click on a Smart folder like Social notifications and instantly see all notifications from social media in your inbox, grouped by their senders, making it easy to organize them with a few clicks.

Smart Folders feature in Clean EmailSmart Folders feature in Clean Email

Smart Folders have saved me countless hours after I transferred emails from Outlook to a new Gmail address and was left with a huge mess to clean. All I had to do was sign up for a free Clean Email account, give it a short while to analyze my mailbox, and then go through the Smart Folders created by Clean Email.

While I was making the new Gmail mailbox tidier, I could rest assured that Clean Email cares about my security and privacy, never selling or sharing user data with third parties.


How to Change Gmail Address - FAQs

Can you change your Gmail address?

Unfortunately, you cannot change your existing Gmail address. You can only get a new account with a different handle, create an email alias, or change your mail display name.

Can I change my Gmail address without creating a new account?

While you can't change the core address, you have options: use an alias, change the displayed sender name, or strategically add dots to your existing address (Gmail ignores them).

Can you change your Gmail address name?

Yes! You can easily change Gmail name that appears when you send emails from your account. However, you cannot edit Gmail account address itself.

Why can't I change my Gmail address?

Your Gmail handle uniquely identifies you and your Google account. It would be a huge security risk for Google to let users change their addresses.

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