How To Search Emails In Outlook

If you want to find any messages more than a day old, you must learn how to search in Outlook more efficiently. This guide will help you learn how to search and provide other Outlook search tips you can access through the Clean Email app.

Looking for an Email You Can’t Find?

Have you ever saved an email for later but can’t find it when later inevitably rolls around? Sometimes, even after you filter emails in Outlook, you still can’t find what you’re looking for. It happens to us all, even those with the most organized inboxes.

Thankfully, Outlook has a tool that can help you easily track down the message you’re looking for. You just need a bit of information about the message, and you’ll be all set to find that missing email.

💡 Note: This guide provides information on how to search emails in Outlook. If you need to locate messages in a different app, we also have guides on Gmail search and Yahoo Mail search operators.

How To Search in Outlook

Outlook’s search feature essentially works the same way across all platforms. However, there are some nuances in the directions based on whether you are doing an Outlook email search through the desktop app, web version, or mobile app.

Search emails in Outlook desktop app

For Mac:

  1. Open the Outlook desktop app from your laptop or desktop.
  2. Above the ribbon, you’ll see the Search Bar.
  3. Click inside the bar, then type the sender’s name, subject line, or phrase from the message that you remember.
  4. Hit Enter or Search to see matching results.
  5. When you’re done, you can click Close Search to exit the tab.

If you want to refine your results to narrow the results, you can try any of the following recommendations:

Search emails in Outlook desktop appSearch emails in Outlook desktop app

Furthermore, you can also use our guides to perform Outlook search by date or do an Outlook search for attachments.

For Windows:

  1. Choose the Search box in the ribbon.
  2. Type the sender's name, mail address, or part of the email subject.
  3. If you want to narrow the results, select one of the filters in the Search tab: From, Sent To, Subject, Flagged, Unread, and more.
  4. Select Calendar or People in case you need to look for contacts or events. Tap the Search box in either location and fill in the details you are looking for.

How to search for an email in Outlook web app

  1. Open your preferred web browser and go to
  2. Sign in to your email account.
  3. Locate the Outlook search bar — it’s located at the very top of the page.
  4. Click in the bar, then start typing your criteria.
  5. Search emails in Outlook web appSearch emails in Outlook web app
  6. From here, you can either select the term you were looking for if it automatically populates below the bar, or you can hit Enter at any time to perform the scan.
  7. Once the list populates, you can scroll through and click on the message you want.

Like with the desktop app, you can refine your desired results. To perform an Outlook advanced search in the web version, follow these steps:

  1. Sign into your mail account on the web and locate the Search Bar at the top.
  2. Click on the dropdown menu to the left of the magnifying glass in the bar. This will open the advanced searching window.
  3. Press SearchPress Search
  4. Fill in as many criteria as you’d like to narrow your results.
  5. Press Search at the bottom right of the menu.

How to search emails in Outlook mobile app

  1. Open the mobile app from your device.
  2. Tap the Search button in the bottom center of the screen.
  3. Now, tap into the searching bar at the top of the screen and begin typing your criteria.
  4. If you see an option you’re looking for, tap it to find messages based on that criteria.
  5. If you need to narrow your results further, you can tap Email, People, or Events directly under the bar.
  6. Search emails in Outlook mobile appSearch emails in Outlook mobile app
  7. Once you select the criteria you want, a list of messages that meet those criteria will appear. Scroll and tap on the message when you find it.

💡 Note: If you use the Apple Mail app on your iPhone, you’ll need to learn how to search email on iPhone instead.

Clean Email Can Find Messages and More

Sometimes, figuring out how to search in Outlook is complicated. However, Clean Email makes it easy for users to perform an Outlook email search so they can locate items and organize their mailbox.

Here is how to find emails in Clean Email:

  1. Launch the app through the web or mobile.
  2. Choose All Mail (or any other option like Inbox or Unread) from the left-side panel.
  3. Type the name of the sender or the sender’s email domain in the search field.
  4. Search emails with Clean EmailSearch emails with Clean Email
  5. You can use the funnel to apply more filters, like ‘older than’ or ‘larger than,’ and more.
  6. All filters feature in Clean EmailAll filters feature in Clean Email
  7. Select the messages you need and choose an action you want to apply to them.
  8. Apply actions to emails with Clean EmailApply actions to emails with Clean Email

💡 Note: Clean Email requires you to log into the account using the email address you are trying to clean and organize. The app supports the Outlook email provider (your email address should look like this; however, it doesn’t reflect changes you make in the Outlook email client (please don’t mix with the email address), especially if other email accounts such as Gmail, Yahoo, etc. are connected to your Outlook email client. Luckily, Clean Email supports virtually all email providers, so you can sign up with any email address and do what you need.

If you want to learn how to sort emails in Outlook through Clean Email, the Smart Folders feature can help. To use this tool, open the app, then look for Smart Folders in the left panel. Once you select a smart folder (e.g. ‘Online shopping’), you can use the filters to pair down the hunt even further.

The sort emails with Online shopping feature in {}}The sort emails with Online shopping feature in {}}

Since Clean Email is a complete mailbox management app, it can do much more than find messages. In addition to the two previously mentioned tools, some valuable app features include:

Auto Clean feature with Clean EmailAuto Clean feature with Clean Email
Unsubscribe from emails with Clean EmailUnsubscribe from emails with Clean Email

Clean Email was created with your privacy in mind. Therefore, the app never collects, sells, or shares your data. Also, we use encryption measures to keep everything safe and secure. The app is easy to use, works with most major email providers, and is available on the web, as a mobile app, or for macOS.

Search Emails In Outlook Effectively - FAQs

Where is the search bar in Outlook?

Usually, the bar is located at the top of the screen in both the desktop app and webmail. However, if you can’t find it and need to know how to add the search bar in Outlook, go to Options → Customize Ribbon to add it back to your Outlook app.

How do I do an advanced search in Outlook?

You can use Outlook advanced search by simply selecting the filter button on the right side of the box. If you want to know how to search folders in Outlook, you can use the selection tool to the left of the bar.

How do you search all emails in Outlook?

If you want to perform an Outlook search that includes all of your messages, make sure All Folders is selected.

How do I customize my search in Outlook?

You can create a custom Outlook email search that includes a custom search folder. To do this, go to the Folder menu, then select New → New Search Folder.

Why does my search not work in Outlook?

Sometimes this feature doesn’t work. This can simply be an issue that requires you to restart Outlook, or you may need to fix your indexing settings by going to File → Options → Search → Indexing Options.

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