How to Manage Multiple Gmail Accounts

Manage Multiple Gmail Accounts With Ease

With nearly 2 billion active users, Gmail is the most popular email service in the world. The number of Gmail addresses, however, is much greater because many users have more than one address.

Some users have multiple addresses to separate work-related emails from personal ones, while others just want to take advantage of free cloud storage space. There are also people who use this mail service provider for various personal projects and delete their accounts whenever they stop serving the intended purpose (the same people often want to know how to delete a Gmail account on iPhone).

Regardless of what your reason for having multiple accounts is, we have good news for you: learning how to manage multiple accounts efficiently and productively is easy!

By following the tips and instructions provided in this article, you will be able to avoid the main issues users of Gmail multiple inboxes face, such as missing out on new messages or sending messages using the wrong email address.

How to Manage Multiple Gmail Accounts in One Inbox

The best way to manage multiple Gmail accounts in one inbox is to add another email address to Gmail from Settings.

The process is pretty straightforward, and it boils down to the following main steps:

1. Configure the ability to send emails using another Gmail address.
2. Create separate email signatures for all mail addresses.
3. Enable multiple inboxes to be visible at the same time.

Let’s take a closer look at each of these steps.

Step 1: Add Another Email Address

To add another email address to your main account so you can send emails from it without relogging, follow the steps below:

1. Log in to your main mail account (the one to which you would like to add another address).
2. Click the Settings gear icon and select the See all settings option.
3. Navigate to the Accounts and Import tab.
4. Click Add another email address next to Send mail as.
5. Enter the name associated with the email address you want to add and the address itself. Click Next Step.
6. Click the Send Verification button and go to the email account whose address you want to add.
7. Open the verification message, copy the code inside, and paste it into the verification field.

You should now be able to send emails from multiple accounts just by selecting a different “From” email address, so go ahead and try it:

1. Go back to your inbox.
2. Click the Compose button to create a new message.
3. Click on the email address in the From field and select the newly added address. Compose a message just like you would normally. Click Send.

That’s how easy it is to manage multiple Gmail accounts from a single inbox (learn more about how to change Gmail address).

Step 2: Create Unique Email Signatures for All Addresses

Now that you can manage multiple accounts from one place, you should customize Gmail signatures so that you can effortlessly tell them apart from each other without having to carefully examine the email address in the From field.

1. Click the Settings gear icon and select the See all settings option.
2. Navigate to the General tab.
3. Scroll all the way down until you see the Signature option. Click the Create new button to create a new email signature.
4. Give the new signature a name and click Create. Then customize the signature to your liking.
5. Associate the newly created signature with the corresponding email address by changing the email address settings below the text box.
6. Repeat these steps to create unique email signatures for other email addresses.

Regardless of which of your accounts you use to send a message, the correct email signature should be automatically appended to it.

Step 3: Enable Multiple Inboxes

If you strive to achieve and maintain Gmail Inbox Zero, which essentially means that you aspire to keep your inbox constantly empty by categorizing and otherwise organizing new emails as soon as they arrive, then you can make your life much easier for yourself by enabling multiple inboxes.

To enable multiple inboxes:

1. Click the Settings gear icon.
2. Click the Customize button below the Multiple Inboxes option.
3. Dedicate one section to each of your multiple accounts by entering the email addresses associated with them, such as from:email@gmail.com.
4. Click Save Changes button.

This way, you’ll be able to see multiple inboxes in your Gmail account and manage your emails more effectively.

Manage Non-Gmail Email Addresses (POP3/SMTP)

As a Gmail user, you can also manage non-Gmail email addresses that use the POP3 and SMTP protocols. Those are utilized to establish connection among sender, mail server and a recipient. The key difference between SMTP vs. POP3 lies in the stages of the message transfer they are involved in. SMTP, also known as a push protocol, is used to send the email. While POP3, a message access agent, is used to retrieve a message from a mail server to the receiver’s device.

Don’t worry, the instructions below are perfectly safe, and you certainly won’t have to recover your Gmail account even if you make multiple mistakes.

1. Click the Settings gear icon and select the See all settings option.
2. Navigate to the Accounts and Import tab.
3. Click Add a mail account next to Check mail from other accounts.
4. Enter the email address you would like to add and click Next.
5. Either import emails from the address to your Gmail inbox or link the accounts using Gmailify.
6. Fill out your email settings and confirm by clicking the Add Account button.

Alternatively, you can take advantage of email forwarding and configure your non-Gmail accounts to automatically forward all new emails to your Gmail account. While certainly not as convenient as using only Gmail multiple inboxes, email forwarding can still be useful and help you keep track of new emails.