Organize Outlook Messages Using Clean Email
Regardless of if you’ve decided to go back to Old Outlook on Mac or Windows, you should learn how to organize our inbox using Clean Email to prevent it from becoming cluttered and usable.
Clean Email can organize all cloud-hosted Outlook, Hotmail, and Office 365 inboxes, and it does so transparently, securely, and with respect to your privacy.
Here’s how you can achieve and maintain Inbox Zero using Clean Email in just three simple steps:
Step 1: Turn messages into easy-to-review bundles
When you connect Clean Email with your inbox for the first time, it automatically groups similar messages into easy-to-review bundles, called Smart Folders.
There are Smart Folders for automated emails, messages that are larger than 10 MB, social notifications, emails you’ve sent to yourself, messages that have been marked as deleted but have yet to be deleted, and more.
Thanks to Smart Folders, you can easily apply a single action to hundreds or even thousands of messages at the same time, which beasts having to organize messages manually one by one.
Step 2: Create Auto Clean rules
Whenever you organize messages using Clean Email, you get the option to create a new Auto Clean rule to perform the same inbox organization action automatically in the future.
Auto Clean rules are basically smarter mail filters you may already be familiar with from Microsoft’s and other email clients. The biggest difference between Auto Clean rules and traditional mail filters is that the former can be created with a single click.
All Auto Clean rules can be managed just as conveniently as they can be created, so pausing, editing, or deleting them is a breeze. Clean Email even lets you know when was the last time each rule was triggered, so you always know if they’re working as intended.
Step 3: Unsubscribe and block unwanted emails
Don’t you hate how you constantly receive unwanted emails from senders you don’t care about? With Clean Email, you can effortlessly unsubscribe from subscriptions that don’t contain unsubscribe links and block senders that don’t understand what “no” means.
To get rid of an unwanted newsletter, for example, you would normally have to find an unsubscribe link at the bottom of a newsletter message, click the link, fill out an unsubscribe form, and pray for the sender to respect your decision.
Clean Email makes this cumbersome process much more straightforward, allowing you to simply open the Unsubscriber feature and click the Unsubscribe button next to each subscription you want to get rid of. You can even pause individual subscriptions instead of getting rid of them straight away.
Wait, there’s more!
In addition to Smart Folders, Auto Clean rules, and its Unsubscriber feature, Clean Email can enhance your security by regularly checking your email against known data breaches and security incidents, which exposed over 22 billion records in 2021 alone.
So don’t wait and start using Clean Email right now!