SmarshMail Email Settings: POP3, IMAP, and SMTP Servers

SmarshMail is a hosted web archiving service. Mainly, SmarshMail is set up to archive electronic communications such as email, instant messaging, and social networking platforms. However, the system you use to access SmarshMail could affect your settings. Fortunately, this comprehensive guide will take you through all SmarshMail email settings to extract the most value possible from this service.

SmarshMail SMTP Settings

An outbound SMTP mail server is the machine-speaking version of the SMTP protocol responsible for managing all aspects of the email distribution process. The following is a rundown of the general SmarshMail SMTP settings that you should note.

Option Description
SMTP Host:
SMTP Port: 587 with TLS
SMTP Username: Your full email address (
SMTP Password: Your email account password

SmarshMail Server Settings For Receiving Emails

POP3 and IMAP are both protocols utilized when it comes to receiving emails. You will need to implement both the general SmarshMail POP and IMAP settings that get outlined below to make the most out of the incoming email services with relative ease.

SmarshMail POP Settings

Option Description
POP3 Host:
POP3 Port: 995
Requires SSL: Yes
POP3 Username: Your full email address (
POP3 Password: Your email account password

SmarshMail IMAP Settings

Option Description
IMAP Host:
IMAP Port: 993
Requires SSL: Yes
IMAP Username: Your full email address (
IMAP Password: Your email account password

Additional Key Points to Remember

Having the right email settings at your disposal is essential to taking full advantage of the SmarshMail service. However, there are other points to remember to use SmarshMail more effectively.

Notably, the service that you formerly knew as Webmail got rebranded as OWA, which stands for "Outlook Web Access," or Outlook on the Web. You can access your messages at its new location, which is now

However, depending on how POP/SMTP has gotten configured, you might not see everything on Webmail that you do on your computer. This possibility is especially apparent if POP/SMTP has gotten set up to regularly remove data from the server.

Moreover, if you have a mail program installed, such as Microsoft Outlook or Apple Mail, you use a POP or IMAP connection. Click here to see which Outlook edition you are currently using.

💡 Note: Smarsh suggests that all basic POP/IMAP email accounts get provided via IMAP, independent of previous settings.

Looking for StackMail settings or Execulink email settings? Our Blog's Email Settings category contains specs for all major mail service providers.

POP vs. IMAP Servers: How To Choose

First things first, both POP3 (Post Office Protocol 3) and IMAP (Internet Message Access Protocol) are Message Accessing Agent protocols that get used to retrieve messages from the mail server and deliver them to the recipient's system.

All devices and apps linked to an email account use IMAP to sync with the server and maintain a master copy. If you have multiple devices connected to the same mail account, you will mirror any changes you make on one device on all of them.

On the other hand, there is no such synchronization with POP3. Your device can download all emails from the server, and you can either delete or keep the server copy. Local device modifications, such as read/unread status and deletion, are not sent back to the server. As a result, each device that downloads an email has a copy of every message sent or received.

If you are looking for the most efficient way to sync your email, IMAP is the way to go over POP3. IMAP gets used to downloading, reading, and handling emails, while POP3 is used to download emails.

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