How to Create an HTML Email Signature

What Is an HTML Email Signature?

HTML (HyperText Markup Language) is the standard markup language used to format text intended to be displayed in a web browser, and HTML email signatures typically take advantage of it to replicate the look and layout of standard business cards.

This is done using various HyperText Markup Language elements, such as <b> (used to make text bold) or <img> (used to embed an image). It’s these and other HyperText Markup Language elements that set HTML mail sigs apart from regular plain-text sigs.

HTML mail sigs are supported by most popular mail services and clients, and you can also insert them manually at the end of your messages. Easy Steps to Create an HTML Email Signature.

Now that you know what HTML sigs are and how they look like, you’re probably wondering how to create HTML email signatures, right?

Well, there are two ways you can go about accomplishing this task: one is easy, and the other one requires some tinkering. Let’s take a closer look at each of the two methods.

Method 1: Use a Generator to Create an HTML Email Signature

Unless you have a good command of the HTML markup language, we recommend you save yourself a lot of time and effort by using an HTML email signature generator.

There are many free email signature generators you can choose from, and the best ones can create stunning and highly functional mail sigs with minimum effort required.

Leading email signature HTML generators can even automatically install sigs in Gmail, Outlook, and other popular services. Alternatively, you can simply export your signature as HyperText Markup Language code and install it yourself.

Method 2: Create an HTML Email Signature Manually

If you decide to create a HyperText Markup Language mail sig manually, then you should know that you don’t have to be an experienced web designer or developer to achieve great results.

You can download and customize an HTML email signature template, many of which are available for free online, and you can also create your sig in Word or Google Docs and convert it using this editor. Here’s how:

1. Create your sig in Word or Google Docs and copy it to the clipboard.
2. Go to: https://html-online.com/editor/
3. Paste your sig into the editor.
4. Click the Clean button to get rid of unnecessary styling.
5. Configure your mail service to use the new sig.

Here’s how to configure popular mail services to use your new sig:

• Gmail
• Outlook
• Roundcube Webmail

Reasons to Use an HTML Signature

It’s true that learning how to create HTML email signatures take some effort, but there are many reasons to go the extra mile, such as:

• Easy access to contact details: A mail sig can include all important contact information you might want to share with your recipients, including your telephone number, social media profiles, and business address.
• Improve professional image: By including a mail sig in your messages, you communicate to others your willingness to go the extra mile, and this alone can really improve your professional image.
• Opportunities to promote services and products: Mail sigs don’t have to be just for your contact details. You can include just about anything you want, including promotions for services and products.

These and other reasons make it well worth the effort to create a great-looking mail sig, and the instructions provided in this article are here to help you with the technicalities.

Key Takeaways

There are several reasons to use HTML sigs, and there’s also more than one way to create them. In this article, we’ve described how to create mail sigs using online generators and by manually editing HTML code. We hope our instructions will help you create something great.