How to Create an HTML Email Signature

By learning how to use HTML for email signatures, you become able to create visually impressive mail sigs that include not just basic contact information but also your photo, social media buttons, and more. This article also covers Clean Email, a powerful inbox organizer that all email users who know how to create HTML sigs are guaranteed to appreciate.

What Is an HTML Email Signature?

HTML (HyperText Markup Language) is the standard markup language used to format text intended to be displayed in a web browser, and HTML email signatures typically take advantage of it to replicate the look and layout of standard business cards.

This is done using various HyperText Markup Language elements, such as <b> (used to make text bold) or <img> (used to embed an image). It’s these and other HyperText Markup Language elements that set HTML mail sigs apart from regular plain-text sigs.

HTML mail sigs are supported by most popular mail services and clients, and you can also insert them manually at the end of your messages. Easy Steps to Create an HTML Email Signature.

Now that you know what HTML sigs are and how they look like, you’re probably wondering how to create HTML email signatures, right?

Well, there are two ways you can go about accomplishing this task: one is easy, and the other one requires some tinkering. Let’s take a closer look at each of the two methods.

Method 1: Use a Generator to Create an HTML Email Signature

Unless you have a good command of the HTML markup language, we recommend you save yourself a lot of time and effort by using an HTML email signature generator.

There are many free email signature generators you can choose from, and the best ones can create stunning and highly functional mail sigs with minimum effort required.

Leading email signature HTML generators can even automatically install sigs in Gmail, Outlook, and other popular services. Alternatively, you can simply export your signature as HyperText Markup Language code and install it yourself.

Method 2: Create an HTML Email Signature Manually

If you decide to create a HyperText Markup Language mail sig manually, then you should know that you don’t have to be an experienced web designer or developer to achieve great results.

You can download and customize an HTML email signature template, many of which are available for free online, and you can also create your sig in Word or Google Docs and convert it using this editor. Here’s how:

  1. Create your sig in Word or Google Docs and copy it to the clipboard.
  2. Go to:
  3. Paste your sig into the editor.
  4. Click the Clean button to get rid of unnecessary styling.
  5. Configure your mail service to use the new sig.

Here’s how to configure popular mail services to use your new sig:

Reasons to Use an HTML Signature

It’s true that learning how to create HTML email signatures take some effort, but there are many reasons to go the extra mile, such as:

These and other reasons make it well worth the effort to create a great-looking mail sig, and the instructions provided in this article are here to help you with the technicalities.

Key Takeaways

There are several reasons to use HTML sigs, and there’s also more than one way to create them. In this article, we’ve described how to create mail sigs using online generators and by manually editing HTML code. We hope our instructions will help you create something great.

Now It’s Time to Master Clean Email

Now that you can create an HTML email signature using an online tool, you’re ready to master Clean Email, and inbox organizer that can makes it easy to get rid of all messages that don’t spark joy.

Clean up your inbox with Clean EmailClean up your inbox with Clean Email

Clean Email is free to try, and it comes loaded with useful tools that address everything from unwanted subscriptions to annoying senders to time-consuming inbox organization tasks.

How to Create an HTML Email Signature - FAQs

How to convert a Word document to HTML?

Have you created a mail sig in Word and would like to convert it to HTML? That’s easy because Word can save any document as an HyperText Markup Language file:
1. Open the document you want to convert in Word.
2. Select the Save As option.
3. Choose to save the document as web page.

How to create a professional email signature?

There are three ways to create a professional email signature:
1. You can use an online mail sig generator.
2. You can pay someone to create it for you.
3. You can create it manually using HyperText Markup Language.

Are HTML email signature generators free to use?

Some HTML mail sig generators are completely free to use, but others require their users to purchase a license or subscription to work without any limitations.

How to convert HTML code to an email signature?

You can convert HyperText Markup Language code to an email signature using an online converter like Word to HTML. All you have to do is paste your code into the editor window, and the tool will take care of the rest.

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