What Is an Email Signature for Gmail?
There are many good reasons why Gmail has become the most popular mail service in the world, and the wealth of features it offers is among them. What’s surprising is that many users don’t take advantage of one of the most useful features this provider has to offer: Gmail signatures.
Gmail signature is a short snippet placed at the bottom of a message. Typically, it contains a closing (regards, sincerely, best wishes, and so on) and the sender’s contact information (full name, telephone number, links to social media websites, etc.).
It may also contain an image and hyperlinks, but this kind of advanced formatting isn’t supported by every mail client application, so it should be used with caution.
In addition to conveniently providing useful contact information, an email signature for Gmail can also be a great time-saver because it removes the need to manually type the same closing phrase over and over again. What’s more, it can make your emails (and you) look more professional—at least if it’s designed well.
Step-by-Step Guide How to Add a Signature in Gmail
Adding this is a fairly straightforward process:
- Log in to your mail account on the web.
- Click the Settings gear icon and choose the See all settings option.
- Scroll down until you see the Signature section.
- Click the Create new button.
- Name it and click Create again.
- Use the creator to create the desired signature.
- Change the Signature defaults settings so that the newly created signature is used for new emails and, optionally, replies and forwards.
As you can see, it doesn’t take much effort at all to learn how to create a signature in Gmail. But what if you want to make it more interesting and useful by adding an image and hyperlinks to it? You can do that too!
Add an Image to a Gmail Signature
To add an image:
- Log in to your mail account.
- Click the Settings gear icon and choose the See all settings option.
- Scroll down until you see the Signature section.
- Select your signature.
- Place the text cursor where you want to insert the image.
- Click the Image button and select your image.
- Click the inserted image and change its size so that it fits nicely.
💡 Note: when adding an image, make sure the image isn’t too large otherwise your emails would take up too much storage space.
Add a Hyperlink to a Gmail Signature
To add a hyperlink:
- Log in to your mail account.
- Click the Settings gear icon and select the See all settings option.
- Scroll down until you see the Signature section.
- Select the one you want to adjust.
- Select the piece of text that you want to turn into a hyperlink.
- Click the Link button.
- Enter the URL to which you would like to refer and click OK.
You can use the Email address option to link to an email address, making it easier for others to contact you.
How to Change a Signature in Gmail
Users who know how to make a signature in Gmail usually start with a basic plain text, but they soon discover Gmail signature templates.
At that point, they want to know just one thing: how to edit a signature in Gmail. Here’s how:
- Log in to your mail account.
- Click the Settings gear icon. Then choose the See all settings option.
- Scroll down until you see the Signature section.
- Select the one you want to edit.
- Make your changes.
💡 Note: Don’t forget to click the Save Changes button at the end of the Settings page whenever you’re done experimenting with templates and Gmail signature generators (many of which let you export Gmail HTML signatures).
How to Remove a Signature from Gmail
You can do it in two different ways:
- Delete the signature itself: Go to Settings and select the signature you want to delete. Click the Delete icon next to it.
- Change signature defaults settings: Go to Settings and change your signature defaults settings to No signature.
Go Beyond Email Signatures With Clean Email App
Now that you know how to set up a signature in Gmail and how to insert it, you can focus on other ways to improve your Gmail experience.
Clean Email is an inbox organizer that can give your Gmail inbox a good scrub by mass-deleting unwanted emails.
Here’s how easy it is to, for example, mass-delete all emails that are older than 1 year:
- Go to: https://app.clean.email/.
- Sign in with your mail account.
- Select the ‘Emails older than 1 year’ Smart View.
- Click the Select all option.
- Click the Trash button.
- (Optional) Choose to automatically move to Trash all emails that are older than 1 year by creating an Auto Clean rule.
- Click Trash to confirm.
The Emails older than 1 year Smart View used in step 3 is essentially a preconfigured email filter, and Clean Email comes with multiple such filters. The option to turn any action into an Auto Clean rule gives you the power to automate email management and save a lot of time by eliminating routine tasks.
In addition to these features, the app can also unsubscribe you from unwanted subscriptions, block annoying senders, move emails to a dedicated Read Later folder, and more.
You can try these and other features for free and use them to organize not just your Gmail email account but also Outlook, Yahoo, AOL, and other mail providers.
Gmail Signature - FAQs
Why is my Gmail signature image not displaying?
It is probably not displaying because you’re composing your messages in Plain text mode. To disable it:
1. Log in to your Gmail inbox.
2. Click the Compose button.
3. Click the three vertical dots in the bottom-right corner of the compose window.
4. Uncheck the Plain text mode option.
Why are extra characters being added to my Gmail signatures?
This issue typically happens when you send an email from a version of Gmail that doesn’t support rich formatting, such as bold or italics. The simplest solution is to remove all formatting tags from your email caption.
Why can’t I see my signature in sent messages?
If you can’t see your caption in sent messages, then we recommend you go to Settings → See all settings → Signature and check if it is configured correctly. If it is, then you can also try cleaning your web browser cache.
