Gmail AI Assistant Key Features
You can use the following Google AI features in Gmail on the web and mobile devices. Keep in mind that the list of AI email management options may change at any time.
- Create content for new emails, replies, or forwards.
- Recap an email thread.
- Get details from emails.
- Search for certain emails.
- Ask for help with Gmail features or settings.
- Use Google Search to find information.
- Create events on your primary calendar (web).
- Get event details (web).
With these types of features, the Google Gmail AI tool can easily save you time, increase your productivity, and reduce the stress of composing your messages.
How to Enable Gemini in Gmail
Gemini in Gmail is available as an add-on for Google Workspace accounts and with a Google One AI Premium plan for personal accounts. You can also use Gemini as a Google Workspace Labs participant. It works with Gmail on the web and mobile devices.
Here’s how to add Google AI to Gmail for your account.
Google Workspace Accounts
- Log into the Google Admin console and expand Generative AI in the left-hand menu.
- Choose Gemini.
- Select Service status and mark ON for everyone.
- Click Save.
Google One AI Premium Accounts
- Log in on the Gemini website.
- Select Settings in the left-hand menu and pick Extensions.
- Turn on the toggle for Google Workspace.
💡 Note: If you’re part of the Google Workspace Labs program, you should see Gemini in Gmail by default.
How to Use Gemini AI in Gmail
Once you add Gemini to Gmail, it’s time to take advantage of this helpful AI email assistant.
Get Suggestions
One option is to use one of the suggestions to get an idea of how it works. You’ll see things like displaying your unread emails and getting order details.
- Select the Gemini button on the top right to display the sidebar.
- Pick a suggestion and you’ll see the text automatically populate the prompt box at the bottom.
- Place your cursor at the end of the text and press Enter or Return to see the results.
For additional suggestions, select More options(three dots) at the top and pick More suggestions.
Another way to use suggestions is by selecting a particular email or message thread.
- Open the email.
- Click the Gemini button.
- At the bottom of the sidebar, pick a suggestion like “What are the action items?” or “Suggest a reply”.
Note that the suggestions you see are based on the message content.
Enter Prompts
Along with the suggestions, you can enter your own prompts. As examples, you can select a lengthy message and ask Gemini to summarize it, enter a prompt to show all emails from a certain sender, or find out what time your flight is departing.
💡 Pro Tip: If you’re searching for emails that contain specific words, you can place the keywords in quotes to speed up the process.
Compose Messages
In addition to using Gemini in the sidebar, you can use it within new messages, replies, or forwards as an AI email writer.
This is helpful when you’re unsure of the best way to word your message such as a follow-up after an interview, introduction to a potential employer, apology for an absence, or request for assistance.
- Open the email and select the Help me write button (pencil) at the bottom.
- Enter the topic in the blue box and hit Create.
- Review the message Gemini creates and select Insert to add it to the email.
You can also choose Recreate to rewrite the content or Refine to formalize, elaborate, or shorten the message.
With these ways to use Gemini in Gmail, you can more easily summarize, locate, and write messages. These time-saving options can help you maintain a stress-free inbox while you still perform your daily email tasks.
Add Clean Email for Advanced Inbox Management
While Gemini is certainly useful, it’s just one tool and does have its limitations. To manage messages in bulk, group and sort emails, and declutter your inbox with advanced automations, consider combining it with Clean Email to maximize your Gmail feature set.
Smart Folders: Review related messages with automated filters that display messages in folders for you like Online Shopping, Travel, and Finance.
Auto Clean: Create rules to automatically act on emails based on conditions like sender, size, age, or keyword.
Cleaning Suggestions: See recommendations for tidying up your inbox like archiving, deleting, or marking groups of messages.
Screener: View emails from unknown senders in one spot and decide to allow or block them.
Clean Email also provides cross-device syncing. Not only can you use all features the same way in the web, desktop, and mobile apps, but the actions you take are seamlessly synced no matter where you use it.
Gemini AI and Clean Email: The Gmail Powerhouse Toolset
Now that you’ve learned how the features of both Gemini for Gmail and Clean Email can help, let’s take a look at how combining these two tools can really ramp up your mailbox management!
Advanced Organization
Where one helps you manage content, the other helps you manage the emails. You can use the intelligence of Gemini to write your messages and the Auto Clean and Cleaning Suggestions in Clean Email to organize them.
Time-Saving Solution
Where one helps you speed up communications, the other helps you speed up mass email management. You can use Gemini to summarize a message thread and reply and Clean Email to archive and delete messages in bulk.
Stress-Free Inbox
Where one helps you see details from messages the other helps you see all related messages. You can use Gemini to search for specific information in emails and Clean Email to view associated messages in Smart Folders.
By using Gemini AI and Clean Email together, you can save significant time by reducing manual message and mailbox management.
How to Remove Gemini From Gmail
If you decide later to stop using Gemini in Gmail, you can turn off the tool. With a Google Workspace or Google One AI Premium account, you can turn it back on later.
Google Workspace Accounts
- Log into the Google Admin Console and expand Generative AI in the left-hand menu.
- Choose Gemini.
- Select Service status and mark OFF for everyone.
- Click Save.
Google One AI Premium Accounts
- Log in on the Gemini website.
- Select Settings in the left-hand menu and pick Extensions.
- Turn off the toggle for Google Workspace.
Google Workspace Labs Accounts
- Log into Gmail.
- Select the Settings icon (gear) on the top right.
- Choose Opt Out at the top of the sidebar.
- Pick Opt out and reload.
⚠️ Warning: This exits you from the program and you won’t be able to rejoin.
Give Gmail AI and Clean Email a Try
There’s no better way to save time and boost productivity than by using the Gmail AI assistant alongside Clean Email to tackle your inbox tasks. This dynamic duo gives you the features you need to efficiently manage content and maintain a clean inbox at the same time.
Gemini AI in Gmail - FAQs
Does Gmail use AI?
Yes, Gmail uses AI to help with features like spam filtering, email categorization, and Smart Reply. These tools enhance the user experience by automating tasks and improving email management.
How to use Gmail AI assistant?
To use Gmail's Gemini AI assistant, click the Gemini icon in the compose window and provide a prompt like "draft a follow-up email." Gemini will generate a complete email based on your instructions, which you can edit or send directly.
How to use Gmail AI to write email?
To use Gmail's AI for writing emails, enable Smart Compose to get suggestions as you type or use the Gemini AI assistant to generate full email drafts based on your prompts. Both tools make the writing process faster and more efficient.
Why is Gemini not showing up in Gmail?
Gemini might not show up in Gmail if the feature hasn’t been rolled out to your account yet, your app or browser isn't updated, or it's restricted based on your region. Additionally, Gemini could be disabled in your settings or blocked by your Google Workspace administrator.
