How To Quickly Clean Up Gmail

Automate the Gmail Сlean-Up - Save Time & Money

Does this sound familiar? You can’t find important Gmail messages due to the clutter of unwanted emails. You spend too much time searching for those messages while leaving your inbox a mess because you simply don’t have time to clean it.

If you’re ready to stop the time-consuming manual work and start using automations that can organize your inbox and clean up Gmail storage quickly, we have the solution.

Knowing these days that time is money, you’ll be ready to invest in Clean Email as your mailbox companion by the end of this article.

Clean Up All Gmail Subscriptions with a Click

One of the best ways to clean up your Gmail inbox quickly is by unsubscribing from and deleting emails.

Fast Method

Use Unsubscriber in Clean Email. With a single click, just unsubscribe and the app handles the rest. It completes the necessary forms and, if the sender ignores our request, automatically stops unwanted messages from reaching your Inbox by sending them directly to the Trash.

Best of all, you can unsubscribe from multiple or all promotional newsletters at once!

Slow Method

Use the Unsubscribe button in Gmail. Open each email one-by-one, use the Unsubscribe button, and click to confirm or follow the link to complete the form. Then, manually search for and delete the messages for each subscription.

Unfortunately, you cannot bulk unsubscribe from emails with Gmail.

Here’s a timetable for how long it takes to unsubscribe from 20 subscriptions with both methods:

* Even if you create a search query (10 minutes) to find and delete the emails (2 minutes), you’ll still spend almost two hours (112 minutes) on the unsubscribe and deletion process in Gmail.

Source: Trustpilot

With Clean Email’s Unsubscriber, you can save at least 107 minutes (over 1 ½ hours)!

Reduce Gmail Inbox Clutter Automatically

Maybe you have a huge number of other messages that you no longer need and can simply delete.

Fast Method

Use the Cleaning Suggestions tool in Clean Email. Similar to AI but better, it adapts to your cleaning preferences and continuously learns from you to provide suggestions that match your style. With this method, you can quickly delete mass messages in just a few clicks.

Slow Method

Use a mass delete process in Gmail to manually search for and remove messages.

Although the Gmail mobile app doesn't allow for automatic inbox clutter reduction, you can still achieve this manually. Here’s how:

1. Open the Gmail app on your Android or iOS device.
2. Go to your Inbox or another folder, such as Promotions or Social, where the messages you want to delete are located.
3. Tap the thumbnail next to each message you want to delete.
4. Tap the Trash bin icon to delete the selected messages.
5. For mass selection, tap Select all, which will select only the first 50 messages.
6. To select additional messages or all emails in that folder, scroll down until you see unselected messages or reach the bottom of the folder, then tap Select all again.
7. Tap the Delete icon in the toolbar.
8. Remember to empty the Trash folder to free up storage space from the deleted messages.

Here’s another handy timetable for comparing the time for this task:

* Because you can only see 50 messages at once in Gmail, it takes extra steps and takes more time to select and delete the additional emails.

As you may have noticed, selecting more than 50 messages at once on mobile can be a cumbersome process. Additionally, by selecting all at once, you might unintentionally delete an important email or miss many unnecessary newsletters buried deep in your mailbox.

Conversely, with Clean Email, instead of selecting messages one by one, you can go to Cleaning Suggestions and perform a bulk action on emails from one sender. You can also open any Smart Folder, select a sender who has sent you lots of emails you don’t want to keep, and either trash them or mark them all as read—just to give a few examples.

This means that with Clean Email, you can select a lot of emails at once but with a more precise approach.

Source: Trustpilot

Here again, you can save more time using Clean Email’s Cleaning Suggestions to remove unwanted emails. If you do this once a week, it amounts to over 24 hours per year you can regain with Clean Email.

Create Cleaning Rules While Deleting Emails in Gmail

A popular automation available in email clients is an inbox rule. You can set up rules to run regularly, automatically deleting messages you don’t need.

In Clean Email, you’ll use the Auto Clean feature to create rules. Plus, you can set up these rules directly from the Cleaning Suggestions view described earlier. This allows you to not only delete bulk emails at once but also do so automatically and regularly.

In Gmail, you’ll use filters instead of rules. While these can also give you automated ways to continually clean up, Gmail filters do have limitations.

For instance, you cannot pause or resume filters as you can in Clean Email; you can only create and delete them.

When you create a rule in Clean Email, you can eliminate the constant cleanup of your Gmail inbox. Auto Clean sweeps those messages away, giving you a neat and tidy inbox, and it takes less than five minutes to set up.

Clean Up Unimportant Emails by Category in One Click

Gmail offers an inbox type that provides tabs for Primary, Social, Promotions, and Updates. This allows you to sort your messages as Gmail doesn’t currently offer a sorting tool. However, those Gmail categories only go so far leaving you with search queries to find remaining messages.

For extensive options, Clean Email gives you over 33 Smart Folders that sort messages automatically. You’ll see folders for Online Shopping, Seasonal Sales, Food Delivery, Ride Sharing, and many more.

You don’t have to perform search queries, use a certain inbox type, or set up folders yourself. Simply sign into Clean Email, pick a Smart Folder, and remove those unwanted messages in bulk. The process takes under five minutes!

Quickly Delete Old or Large Emails

The sorting abilities of Clean Email don’t stop with Smart Folders. Those provide just one avenue for sorting your messages.

As an example, say you want to quickly delete old emails by finding and removing all automated messages older than six months (automatic responses).

This time let’s look at the number of clicks rather than the amount of time it takes to perform this action.

In Clean Email, you can accomplish this task in just five clicks:

1. Open the All Mail folder or any Smart Folder you choose to clean.
2. Click Old Mail at the top which defaults to Older than 6 months.
3. Pick Select at the top and then choose a few message bundles or click Select All.
4. Choose Delete (permanently remove) or Trash (move to the Trash) and confirm.

In Gmail, it can easily take more than 30 clicks to perform the same task:

Notice that we have ranges for the numbers of Gmail clicks because the amounts depend on the number of email addresses and messages you can select at once.

The process in Clean Email takes less than two minutes, but in Gmail it can consume from 30 to 60 minutes or more!

Source: Trustpilot

Quick Ready-to-Go Search Functions for Gmail

If you don’t mind using search operators to find messages in Gmail, this can speed up the process of locating emails. These are especially useful for the Gmail mobile app which lacks the Advanced Search available on the web.

Copy and paste or enter the following examples in bold into Gmail’s Search field:

💡 Note: Results from using search operators encompass All Mail including labeled messages.