How To Clean Zoho Mail Inbox

What is Zoho Mail?

Zoho Mail doesn’t just sound unique, it is unique! It’s an innovative email hosting platform that caters to any size business with a modern layout that imitates social media messaging mixed with familiar email settings and navigations. Zoho is fully equipped and customizable to fit your organization or personal email needs while keeping your accounts secure and protecting your privacy at all times.

Zoho Mail vs Gmail: What’s the Difference?

Even if you really want to walk away from the popular email provider you’ve used for years to try Zoho, you may still be a little hesitant because you’re worrying that it won’t live up to the reliable expectations of grandfathered email service providers like Google, with its Gmail platform, have set. In reality, Zoho and Gmail are both great messaging platforms. However, we understand that the push you need to go through with setting up a Zoho personal email account is by finding out how it stands apart from the Gmail counterpart.

Strict Privacy Policies

If you’re tired of the ads in a free Gmail account, including the sneaky ones that look like unread messages, then you’ll love the privacy you’ll receive from Zoho. They have a GDPR compliant platform that never sells your personal information and only uses the basic user information it needs to identify you to keep your account safe from unwanted eyes.

Modern and Customizable

Many companies are willing to pay extra to receive a professional, custom email address domain that reflects the name of their business. Zoho Mail includes custom-domain hosting on every plan, including the Forever Free plan — you only need to own the domain. Once your address is set up, Streams adds a social media-style space where you can @mention coworkers, share emails, and like or comment on posts. Some other areas that can be customized are emails forwarding, keyboard shortcuts, fonts, and other innovative features. You also have control over how often your trash is automatically emptied. Currently, Google has a non-negotiable rule of automatically deleting your trash every 30 days, but Zoho gives you the flexibility to keep emails in your trash beyond that timeframe.

Tons of Integration Options

Zoho Mail comes with tasks, notes, and shared calendars built in. It also connects to Zoho CRM and, through eWidget extensions, to third-party tools such as HubSpot CRM, Trello, and Asana (third-party extensions aren’t available on free organization plans). These integrations reduce the need to leave the Zoho Mail app. Gmail’s side panel covers Calendar, Keep, Tasks, and Contacts, but Google Docs and Sheets open in a separate tab.

These are just a few differences between the Zoho Mail and Gmail platforms that we think are game-changers for making a decision to choose between the two email platforms.

Quick Ways to Clean Your Zoho Mail Inbox

• Scrub deletes or archives all emails from up to five senders at once, in one folder or across the whole mailbox. Select an email from each sender, then choose More Actions and then Scrub.
• Bulk delete clears entire folders or older messages — see how to delete multiple emails in Zoho.
• Junk Cleanup Interval in Settings sets how long Trash keeps deleted emails: 30 days by default, adjustable from 5 to 180 days.

Archiving hides emails from your folders but doesn’t reduce the storage they use. To free up space, delete emails instead.

How to Find the Archive Policies in Zoho Mail Settings

Archiving emails in Zoho is the best way to get them out of your inbox without deleting the file or attachment. When you want to archive an email or folder, you have the option to solely use the required default policy setting or add a custom policy to your personal Zoho Mail archive. You can easily add custom policies through your Zoho Mail settings. A custom policy can archive emails older than a set number of months, everything except the latest set number of messages, or emails over a set size (in MB) that are older than a set number of days. You can also exclude unread or flagged emails.

To gain access to these archiving options, follow these steps:

1. When you’re in your Zoho inbox click “Settings.”
2. Navigate to the “Archive Policy” tab and there you’ll see the “Default Policy” that will be labeled as “Default” on the left sidebar.
3. Although you can’t modify the Default Policy, you can add a “Custom Archive Policy” by finding “Custom Policies” underneath “Default” and “Do not Archive.”
4. Click the plus sign and add your preferences.

Conclusion

Using a Zoho personal email has a ton of advantages that creates a unique user experience and a pleasant twist on the traditional inbox. Pairing this powerhouse email service with Clean Email will eliminate the clutter from your inbox based on your unique needs. We hope that you learned more about Zoho Mail’s impressive abilities, how it’s a game-changer for professionals and the everyday user, and the advantages of using Clean Email together with the Zoho Mail app.