How to Create Email Rules in Gmail, Outlook, Yahoo, and More

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By learning how to create rules to filter your emails with the help of Clean Email, you can gain the ability to tame your unruly inbox without having to spend hours every week manually categorizing, labeling, and otherwise organizing individual messages.

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Why Set Up Email Rules?

Email rules are basically routines that are automatically executed whenever certain conditions are met.

For example, you can create a rule to automatically star all letters from your boss, label social media notifications accordingly, or archive invoices for your online purchases.

When you set up the rules correctly, the amount of time you have to spend to keep your inbox organized is guaranteed to go down drastically.

Create an Email Rule

Let's take a look at how to create the rules to filter your emails in various email service providers.
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Choose Your Email Provider



With nearly 2 billion active users, Gmail is the most popular email service in the world. Its sleek user interface and advanced features make it a great choice for regular and advanced users alike.

Unfortunately, it can be time-consuming to find a way how to create Gmail rules in your mail account, which is why so many Gmail users rely on Clean Email instead.



Microsoft’s free mail service integrates well with other services from the tech giant, providing a seamless user experience and plenty of storage space.

By learning how to create email rules in Outlook using Clean Email, you can quickly and effortlessly move away from time-consuming manual email management and maintain a tidy inbox.


Yahoo Mail

No other email service gives its users as much storage space for free as Yahoo Mail, and that’s just one of several reasons why it continues to be so popular more than 25 years since its initial release.

Learn how to set up email rules in Yahoo Mail today using Clean Email to achieve and maintain Inbox Zero, a state where there are no letters in your inbox, in minutes.

Automate Your Inbox

How to Create Email Rules with Clean Email

As a modern inbox organizer, Clean Email is designed to make it easy for all email users to set up complex email rules.

The tool comes with several useful features that anyone can use to once and for all turn a messy inbox into an organized one.

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4 Reasons to Create Rules to Filter Your Emails Using Clean Email

auto clean
Designed to be easy to use.
Your privacy and security matter.
Packed with many features for email cleaning.
All major email services are supported.

How it works

Clean Email’s Auto Clean feature can apply any action to selected and future similar emails that match your criteria automatically, and it takes a few clicks to activate it.

How to Create a New Auto Clean Rule

To create a new Auto Clean rule:

  1. Go to: Clean Email.
  2. Connect your email account.
  3. Go to your Inbox or select a Smart View to see specific emails.
  4. Select any email from the sender whose messages you want to automatically organize.
  5. Apply the desired action to the selected emails.
  6. Choose the ‘Selected and future similar emails’ option if you want the rule to be applied to existing and future messages from this sender.
  7. Confirm the creation of the new Auto Clean rule.
how to create rules

how to manage rules

How to Manage Existing Auto Clean Rules

You can conveniently manage the rules from a single place:

  1. Go to: Clean Email.
  2. Sign in with your email account.
  3. Select the Auto Clean feature from the list of tools on the left-hand dashboard.
  4. Go to the Your Rules tab.
  5. Manage the rules.

Common Email Rules Are Just a Click Away

Clean Email’s Auto Clean feature comes with several pre-defined rules that you can activate with a simple click, and they include:


Frequently Asked Questions

Is Clean Email safe?

Yes, it is designed from the ground up with security in mind. The tool encrypts all access tokens, and you can revoke them at any time.

How much does Clean Email cost?

You can get started with the app for free, and there are multiple monthly and annual plans that you can purchase to clean unlimited emails.

What rules can I create with Clean Email?

You can create all kinds of rules with this app! For example, you can automatically delete all large emails that are more than one month old or send all notifications from Facebook to archive once they hit your inbox.

Does Clean Email collect my personal data?

The app is committed to your privacy, and it doesn’t store, sell, or analyze your data for any purposes beyond providing the publicly advertised features.

What does an email filter or rule do?

That depends entirely on you! Once you learn how to set up an email filter, you can automate any email management task you want.

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