Email Hacks for Better Email Inbox Management

Have you heard of the KonMari method created by Japanese organizing consultant and author Marie Kondo?
It essentially boils down to this: a tidy home equals a happy life. But what about your digital life and your inbox in particular?
Let’s look at 5 email inbox management hacks, including Clean Email bulk email cleaner, that can do for your inbox what KonMari has done for millions of people around the world who struggled with decluttering.

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What Is Inbox Management

Your inbox isn’t too different from any real physical space. It contains important documents, conversations that are worth saving, and notes worth keeping. If you’re like most people, it also contains a lot of junk. In fact, it probably contains more junk emails than legitimate ones.

It’s a known fact that the average office worker received about 90 emails a day and sent around 40 business emails daily between 2014 and 2018, and home users don’t have it much better. We also know that checking email throughout the day can decrease productivity by nearly 84 percent, but avoiding doing so is nearly impossible.

The goal of inbox management is to transform email from an annoyance into a useful productivity tool, one that you don’t dread using and don’t look forward to closing. Let’s take a look at 5 email tips and tricks to help you reclaim control over your inbox so that you can fully embrace it, along with its numerous benefits over instant messaging and other forms of communication.

5 Email Hacks and Tricks for Better Inbox Management

1. Keep an Email Schedule

Your mail carrier adheres to a fixed schedule and rarely comes when you don’t expect him or her. Emails, on the other hand, arrive completely unannounced and at random times. It’s easy to develop a compulsive habit of opening them as soon as they arrive, but that’s the work thing you can do—both for your inbox management and your personal sanity. Most lists of email tips will tell you that you should keep an email schedule and stick to it as closely as possible.

If responding to emails isn’t a critical part of your job, why not check your inbox just once or twice a day? And if responding to emails is part of your job, you can still open your inbox on an hourly basis, instead of as soon as a new email arrives.

2. Have Multiple Email Addresses

Every single day, around 250 billion spam emails are sent to email users around the world. The last thing you want is for even a fraction of a percent of these emails to end up in your mail inbox. There are many excellent free email service providers, so there’s really no reason not to have multiple email accounts and use each for a different purpose.

You should have one email account for work, one for friends and family, one for online accounts, and one for online shopping. You can also create a pseudo-anonymous email account for dealing with people and companies you don’t really trust using services as ProtonMail, Tutanota, or Enigmail.

3. Turn Off Email Notifications

Email notifications are annoying, distracting, and you should turn them off so you can better focus on your work and people close to you. And if that’s not possible for some reason, at least change your email notification sound to something recognizable so that you can easily distinguish emails from text messages, and push notifications from apps and websites.

Some email clients allow you to change the notification sound, and it’s a good idea to use a different sound for your work and personal email addresses. That way, you can decide whether you should read the email without even looking at your phone.

4. Your Smartphone Is Your Friend

We’ve already stated that the average office worker received about 90 emails a day and sent around 40 business emails daily between 2014 and 2018. That’s a lot of emails to read and respond to. If you don’t sit in front of a computer your entire workday, you should set up email on your smartphone so you can do a little bit of email management whenever you have a few minutes of free time.

Just know when it’s the right time to check your inbox and when you should keep your smartphone in the pocket. Unless you use a personal AI voice assistant such as Siri to have your emails read to you, your morning and evening commute to and away from work is one of the worst times for inbox management, even though you probably have a lot of extra time as you sit in a traffic jam.

5. Use a Bulk Email Organizer

There are many excellent inbox management tools that can help you organize your inbox with just a few clicks and automatically sort incoming emails based on their type. Our favorite is Clean Email, which is an online bulk email organizer that uses powerful filters and clever automation features to segment your inbox into relevant groups and accomplish what would manually take you days and maybe even weeks in minutes.

Clean Email bulk email cleaner for better inbox management

You can try Clean Email for free, and it works with all major email providers, including Gmail, Outlook, AOL, and Yahoo. Clean Email respects your privacy, so you can trust it even with your work mail, and it’s so easy to use that you’ll be able to figure everything out without ever consulting its support page.

Conclusion

Your inbox is an inseparable part of your life, and you should keep it as tidy as possible to prevent inbox overload and enjoy the pleasant feeling of calmness that rewards everyone who’s organized. Yes, it’s one thing to sort out your underwear drawer, and it’s something else entirely to go through thousands of emails, but there’s no reason to organize your inbox manually.

With bulk email organizers such as Clean Email, you can declutter your inbox in a matter of minutes, with minimum manual work required. Just give it a try and see for yourself how easy email management can be with the right inbox management tools.

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Clean Email is built to work from any device and for all email clients, with additional functionalities and support added on a regular basis as new services emerge and new devices become available. One Clean Email subscription covers your mailbox across ALL your devices!

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Clean Email was created in California and is run by a small team from all over the world. Read our story