Definition
💡 Auto-sorting occurs when you automatically organize and categorize incoming emails based on predefined rules or filters. This feature is a clever way of organizing your inbox so you receive messages that land in specific folders without manually doing it.
Email providers like Gmail, Outlook, and Yahoo Mail allow users to set up filters or rules that dictate how incoming emails should be handled. These rules can be based on various criteria such as sender, subject line, keywords, etc.
For example, you can create a rule that automatically moves all emails from a specific sender into a designated folder.
Some email providers use machine learning algorithms to automatically categorize emails. For instance, Gmail’s Primary, Social, Promotions, Updates, and Forums tabs are automated categories that help sort emails based on content and sender behavior.
Emails are sorted into different folders or labeled based on the rules set by the user or the email client’s algorithm. Labels are commonly used in Gmail, while folders are used in Outlook and other email clients.
Auto-Sort Emails with Smart Folders from Clean Email
Clean Email automatically sorts your emails into over 33 preset Smart Folders without any extra steps. To access these, simply expand the Smart Folders section in the menu and select a specific folder. You'll find categorized messages, such as those related to travel, social notifications, online shopping, and more.
You also have the option to further refine how each folder sorts the messages. You can sort by the newest messages, the number of messages per sender, or the total size of the messages.
Is it Possible to Set Up Auto-Sorting in Outlook or Gmail?
Yes, it's possible to set up auto-sorting for both Outlook and Gmail. Here's how.
In Gmail
- Create filters. To launch settings, click the gear icon in the upper-right corner. Select See all settings from the dropdown menu.
- Go to the Filters and Blocked Addresses tab. Click on Create a new filter.
- Enter the filter criteria (e.g., email address, subject line). Then click on Create filter.
- Select the action you want Gmail to take (e.g., Skip the Inbox (Archive it), Apply the label, or Delete it). Then click on Create filter.
In Outlook
- Open Outlook and click the Settings gear icon.
- Click on Mail and then Rules.
- Click on Add new rule.
- Define the conditions for the rule (e.g., From a specific sender). Set the actions to be taken (e.g., Mark as read).
- Review the rule and click Save.
