Definition
💡 Email automation is a tool to set up tasks or actions that work automatically without human intervention moving forward.
Why is email automation important?
Email automation can perform tedious tasks, help organize an inbox, and assist with overall message management.
How does email automation work?
Email automation lets you create tasks or actions for messages in your mailbox. Once you set up the automation, it performs the task automatically without any further action from you.
Example
A popular automation available in most email clients is an inbox rule. With it, you select the conditions for the emails and then the action to take on those messages that match the conditions. As the emails arrive in your inbox, the rule automatically performs the action you assign.
- Conditions can include messages from certain senders, with keywords in the subject line, and those with attachments.
- Actions can include flagging, deleting, and moving messages to folders.
What are the benefits of email automation?
Email automation can reduce the time it takes to manage your mailbox. You can perform actions like marking, moving, flagging, or labeling messages automatically rather than manually. It can also alert you to important emails, auto-reply to messages, and remove unwanted emails.
All in all, email automation is a time-saving tool that can increase productivity and give you more time to work on other important tasks.
How to use email automation
You can use email automation with services such as Gmail for labeling emails, Outlook for flagging messages, and Yahoo Mail for moving emails to folders. Each of these providers offers different automation features with some more robust and flexible than others.
