Understanding Gmail Category Tabs
Gmail's Category Tabs is a feature that automatically sorts incoming emails into specific categories.
The default tabs (or preset categories) in Gmail include:
- Primary (for personal and important emails)
- Promotions (for promotional offers and deals)
- Social (for social network updates)
- Updates (for bills, receipts, and confirmations)
- Forums (for messages from online groups and forums)
Purpose of the Categories Tabs
If you want to be more organized with your emails, reduce clutter, and automate how you manage your messages, categories in Gmail are a lifesaver. You can quickly locate and prioritize important emails while keeping less critical messages neatly tucked away in their respective tabs.
Customizing or Creating New Categories in Gmail
While you cannot create your own category, you can show or hide those that matter (or don't matter much) to you.
However, if you're dead set on personalizing your email categories, the Clean Email app allows you to do this. With its Smart Folders feature, you can go as granular as possible with classifying messages.
And aside from Smart Folders, Clean Email makes inbox management much more doable on mobile. As you'll see, Gmail has certain limitations in tidying emails using a mobile device, while Clean Email's mobile-friendly interface makes categorizing emails on the go way easier.
How to Use Gmail Tabs
The power of tabs in Gmail lies in knowing how to make the most of them. If you know how they work—and how to make them work for your personal needs—odds are you'll find a more efficient way of managing your emails.
Here's how to set up, manage, and automate email management with Gmail tabs.
Setting up Gmail Category Tabs
On Desktop
Here's how to get started with Gmail Category Tabs:
- Open your Gmail account in a web browser.
- Click on the gear icon in the upper right corner to open the Quick Settings menu.
- Click See all settings to access the full settings.
- Navigate to the Inbox tab by clicking on it at the top of the page.
- Make sure the Inbox type is set to Default.
- Check the boxes next to the Category Tabs you want to enable: Promotions, Social, Updates, and Forums.
- To remove or disable any categories, just untick the box.
- After selecting your desired tabs, scroll down to the bottom of the page and click the Save Changes button to apply your new settings.
- Your inbox will reload, and the selected Category Tabs will be displayed at the top of your inbox.
⚠️ Note that you cannot delete tabs or categories on Gmail.
On Android
- Open the Gmail app on your Android device.
- Go to the top left of the screen and tap Menu.
- Scroll to Settings and choose your account.
- Tap Inbox type, then choose the Default Inbox option.
- Tap Inbox categories.
- Click on checkboxes to add or remove categories.
⚠️ Note: You can only choose Inbox categories if you're using multiple categories. If you only have Primary enabled, you won't be able to select any other Inbox categories.
On iPhone or iPad
- Open the Gmail app on your iOS device.
- Go to the top left of the screen and tap Menu, then Settings.
- Under Inbox, tap Inbox customizations.
- Tap Inbox categories.
- Add or remove Gmail categories by toggling the switches.
- Click Done when finished.
Managing Emails With Category Tabs
Gmail uses advanced algorithms to automatically categorize incoming emails into the appropriate tabs based on their content and sender.
For example, emails from social networks will be placed in the Social tab, while promotional offers will go to the Promotions tab. This automatic sorting helps keep your inbox organized without requiring manual effort.
If you want to move emails between tabs (say from Promotions to Primary), here's how you can do it:
Method 1: Drag-and-Drop
- Simply click and hold the email you want to move.
- Drag it to the desired tab at the top of your inbox.
- Release the mouse button to drop the email into the selected tab.
- Gmail will prompt you to confirm if you want similar future messages to be categorized in that tab.
Method 2: Using the "Move to" Option
- Open the email or select multiple emails you want to move.
- Click on the Move to icon (a folder with an arrow pointing to the right). This is located in the toolbar above your email list.
- Select the desired Gmail tab from the dropdown menu.
- Gmail will apply this change and ask if similar future messages should be categorized the same way.
Method 3: Setting up Filters to Automate Categorization
- Go to Gmail settings by clicking the gear icon and selecting See all settings.
- Navigate to the Filters and Blocked Addresses tab.
- Click on Create a new filter.
- Define the criteria for the filter (e.g., sender, subject, keywords).
- Click Create filter and choose Categorize as followed by the desired tab.
- Save the filter by clicking Create filter again to automate email categorization based on your defined rules.
Also, there are many other ways to move emails in Gmail automatically through filters.
Method 4: Marking Important Emails in Each Category
Use the star marker by clicking the star icon next to the email. This will highlight important emails regardless of their category.
You can also mark emails as important by clicking the importance marker (a small yellow arrow) next to the email.
These markers help you quickly identify and prioritize essential emails within each tab.
Creating Gmail Custom Tabs
⚠️ Gmail does not natively support renaming and reordering the default tabs. It also does not allow you to add more categories.
However, you can use custom labels and prioritize certain emails within these tabs through filters and importance markers. Alternatively, you can utilize third-party sorting apps, such as Clean Email, for more customization options.
Using Clean Email to Personalize Email Categories
You can use Clean Email's Smart Folders to sort messages using intelligent customized folders. This feature automatically labels emails by topic and groups them together into folders. It has 33 predefined filters like Productivity tools, Seasonal sales, You are CC-ed, etc.
Smart Folders use sophisticated algorithms to analyze email metadata and sender information. This saves you from manually categorizing messages. Just set and forget—use Clean Email and have every email land in the most relevant folder.
Note that Smart Folders will not change anything in your Gmail inbox; these are merely tags for emails—all within the Clean Email app.
Personalize Your Emails with Clean Email
In Clean Email, you can add personalized categories, tags, or views to your Favorites easily.
Click on the heart icon for any view you've sorted and set up, then choose a name. This view will be added to your Favorites.
Additionally, there is an easy-to-use option to add emails to a folder. Here's how you can do it:
- Select the emails you want to move.
- Click Create Rule in the blue action bar.
- Under Apply Action, choose Move to.
- Select an existing folder or create a new one.
- To apply this rule to both new and existing messages, toggle the switch next to Apply to existing messages.
- Finish by clicking Create Rule.
You can also label the emails to categorize them even better. Start by selecting the messages that need to be reorganized, then tap Labels and select or add a label that fits best.
Categorizing and Personalizing Folders on Mobile
What makes Clean Email a favorite among users is its seamless performance on mobile devices. The mobile-friendly interface allows you to manage your inbox with the same precision and convenience as you would on a desktop.
You can navigate through Smart Folders, apply filters, and even set up automated rules, all by tapping away on your smartphone or tablet.
Whether you’re on the go or simply prefer managing your emails from your mobile device, Clean Email provides a robust solution that ensures your inbox remains organized and efficient no matter where you are.
Tips and Tricks for Keeping Gmail Category Tabs Organized
Here are some bonus tips for ensuring your inbox is always neat and tidy with Gmail Category Tabs:
- Regularly review each tab to ensure emails are correctly categorized, and nothing important is missed.
- Archive or delete emails you no longer need to keep your tabs clean and organized.
- Use labels to further organize emails within each tab. Labels act like folders and can be customized to fit your needs.
- Set aside specific times during the day to check each tab, ensuring timely responses to important communications.
How To Use Gmail Categories - FAQs
What are the categories in Gmail?
The categories in Gmail are different tabs that organize your emails into groups like Promotions, Social, Forums, Updates, etc. You may choose any category you’d like to work with.
What is the difference between categories and labels in Gmail?
You can add labels to emails you are sending or have received. You can also create your own labels, whereas you cannot customize categories.
How many categories can you have in your Gmail inbox?
There are five categories in the Gmail inbox. The Clean Email app uses 30+ intelligent Smart Folders to create more customizable email groups.
How do I stop Gmail from putting emails in categories?
You can change your settings in your mail account. Head into ‘Inbox Type’ to enable or disable categories.
Why does Gmail store emails in multiple categories instead of just moving them like it's supposed to?
Gmail uses labels and categories to organize emails without moving them to specific folders, allowing emails to appear in multiple categories for better organization and searchability.
How to set up email trigger sound for Gmail categories?
Gmail itself doesn't support setting different notification sounds for categories, but you can use third-party email clients or apps with this feature to achieve customizable notification sounds.
How can I restore 'Social' and 'Promotions' to the Gmail categories?
To restore the 'Social' and 'Promotions' tabs in Gmail, go to Settings → Inbox, and check the boxes next to 'Social' and 'Promotions' under the Categories section.
How do I have emails sent to different categories of Gmail?
Gmail automatically sorts emails into categories like Primary, Social, and Promotions based on the sender and content, but you can manually move emails between tabs to help Gmail learn your preferences.
