Help and Support for CleanEmail

What are Actions and how to apply them

"Actions" allow you to easily remove, move, add labels etc to groups of emails within a rule. When you choose an action it will be applied to all emails in the selected group.

Actions Clean Email Supports

Here's a full list of what actions you can apply to groups of emails with Clean Email:

 Move to Trash

Emails in the selected group or groups will be moved to Trash of your email account. You can always review them and choose to keep or remove completely by emptying trash. For Gmail accounts emails in Trash will be automatically removed in 30 days.

 Remove

Emails in the selected group or groups will be completely removed from your mailbox and cannot be recovered.

 Archive

This action is only supported for email providers who allow "Archiving" such as Gmail and iCloud. Emails in the selected group or groups will be moved to the designated Archive folder in your mailbox. For Gmail this also means that all labels will be removed from the email.

 Block

Emails in the selected group or groups will be moved to Trash. All emails matching the selected rule will be automatically moved to Trash going forward so you will never see them again. You can choose to receive a summary of affected emails on a regular basis.

 Smart Unsubscribe

Emails in the selected group or groups will be moved to Trash. All emails matching the selected rule will be automatically moved to Trash going forward so you will never see them again. You can choose to receive a summary of affected emails on a regular basis.

 Mark as Spam/Not Spam

Emails in the selected group or groups will be moved to (our out of) the designated Junk/Spam folder of your mailbox and marked as Spam (or the mark will be removed.)

 Add or Remove Star/Flag

A "star" (for Gmail) or a "flag" (for all other providers) will be added to emails in the selected group or groups.

 Mark as Read or Unread

Emails in the selected group or groups will be marked as read or unread.

 Move to...

Emails in the selected group or groups will be moved to the folder of your choice. For Gmail this means that all other labels will be removed and the selected label will be added.

 Apply a Label

Only supported for Gmail. A label of your choice will be added to emails in the selected group or groups. Other labels will not be removed or altered.

How to apply an Action

To apply an action simply choose one of the actions displayed on the group:

How to apply an Action to emails

Clicking the gray "..." button brings up a full list of actions you can apply:

The full list of actions you can apply

To clean your mailbox faster you can apply actions to multiple groups within a rule at once. Here's how:

  1. Navigate to any rule
  2. Choose to group by any parameter depending on what you are looking for.
  3. Click "Select Multiple" in the bottom
    Apply actions to multiple groups within a rule
  4. Check the checkbox next to all groups you would like to apply action to
  5. You can also check the checkbox in the bottom to select/deselect all groups matched by the rule.
    Select/deselect all groups matched by the rule

When you select all groups even those groups which are not currently visible will be selected. Your action will be applied to all groups matched by the rule. When done selecting choose action on the right. Your action will be applied immediately.

We recommend reading a short summary, a step by step guide, and watching an introductory video to get an idea about how Clean Email works.

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