How to Add Gmail to Outlook

If you use both of these email clients, it’s convenient to connect Gmail to Outlook and manage your Gmail account from within Outlook. This is a surprisingly simple process, so setting up Gmail in Outlook shouldn’t take more than a few minutes. Continue reading to learn how to add Gmail to Outlook for both Outlook.com and Outlook 2016.

Why Connect Gmail to Outlook?

If you’re currently managing your Gmail and Outlook accounts separately, you’re likely spending twice as much time as necessary looking at your emails and events in two different applications. Being able to check all your emails in one place is much more convenient and allows you to get more work done quickly.

This is especially true for your appointment and meeting schedules, as having them stored on two different accounts can make things confusing. Integrating Google Calendar into Outlook gives you all of your events in one calendar and makes it easy to see when you’re really available.

How to Setup Gmail in Outlook 2016

  1. From Gmail, open Settings and navigate to Forwarding and POP/IMAP. Enable IMAP and save your changes.

how to add Gmail to Outlook 2016

  1. Open Outlook 2016 and select File.

how to add email account to Outlook 2016

  1. Add your Gmail account via Add Account, then click on Manual setup or additional server types. Choose “POP or IMAP”
  2. Enter your account details along with the following information:
    • IMAP for account type
    • imap.gmail.com for incoming mail server
    • smtp.gmail.com for outgoing mail server
  3. In the Outgoing Server menu, select “my outgoing server requires authentication,” then use the same settings as your incoming mail server.
  4. In Advanced, double check that the following fields are correct:
    • 993 or 143 for incoming server
    • SSL for incoming server encrypted connection
    • 465 or 587 for outgoing server
    • TLS or Auto for outgoing server encrypted connection

After finishing these steps, simply check the connection and make sure that you can view your messages in Outlook. Congratulations—you’ve setup Gmail in Outlook 2016!

How to Add Gmail to Outlook Mail

If you’re trying to figure out how to set up your Gmail account in Outlook Mail, the process is slightly different from how to set up Gmail in Outlook 2016. That said, the first step is the same, simply requiring you to enable IMAP in Gmail. After that, just complete the following:

  1. Go to Settings and then View all Outlook settings → Sync email in Outlook.com.
  2. how to set up gmail account in outlook

    1. Under Connected accounts, select Gmail.
    2. On the Connect your Google account page, enter a name for your Gmail account that recipients will see when they receive an email from you.
    3. Select the Gmail account you want to use and enter your username and password for that account. If you've turned on two-step verification for your connected Gmail account, you will need to create an app password. Go to security page in your Gmail and then return to Outlook.com to enter that password on the Connect your Google account page.
    4. Select Allow.

How to Add Gmail Calendar in Outlook

Viewing your Google Calendar in Outlook makes it easy to manage your entire schedule in one place, and it’s just as easy to set up as your Gmail account. Outlook allows you to subscribe to your own Google Calendar in order to stay current with the latest updates. Follow these steps to add your Google Calendar to Outlook:

  1. In Google Calendar, click My Calendars and select the one you want to import to Outlook.
  2. Go to Settings, then Integrate Calendar. Right click the “Secret address in iCal format,” then copy.
  3. From Outlook, navigate to Account Settings.
  4. Create a new internet calendar and paste the data you copied from Google Calendar.
  5. Enter the name you want this calendar to appear as in Outlook.

Once you’ve finished these steps, your Outlook account will automatically receive the latest changes to your Google Calendar. Keep in mind that this doesn’t work the other way around—nothing you modify within Outlook will be reflected in Google Calendar.

Use Clean Email to Declutter Your Inbox

If you have both Gmail and Outlook accounts, you’re probably receiving more emails than you can easily manage. Clean Email is the perfect application to help streamline your inbox and remove spam and other unwanted content. You’ll be able to mass unsubscribe from newsletters, set up filters for incoming emails, and more.

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Clean Email’s Quick Clean feature checks your entire mailbox and moves each message into clear categories like subscriptions and notifications. From there, you can set up an action (move to trash, archive, remove, apply labels, etc.) for each category which will automatically be applied to future emails.

After you set up automatic filters for future emails, you can change them anytime if anything is sorted incorrectly. Clean Email doesn’t delete any of your emails, so you can always recover them and won’t have to worry about losing anything important.

With Unsubscriber and automatic filters, you’ll be able to manage all of your emails in a single place while spending less time looking through irrelevant content. You’ll be much more productive while reading and responding to emails—you’re only shown the messages you want to see.

Clean Email never downloads the content of your emails, using only the subject line, sender and recipient information, date, email size, and other metadata to filter emails. We value customer feedback and continually update the application based on our users’ needs. We all have trouble managing our cluttered inboxes, and Clean Email is the perfect email productivity solution.

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