How to Auto Forward Emails in Outlook

In this article, we explain how to automatically forward emails in Outlook 2016, Outlook 365, and Outlook.com. We also explain how Clean Email, an easy-to-use email management tool with advanced automation features, can be used to go beyond Outlook email forwarding to filter all incoming emails.

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Why Use Outlook Automatic Forwarding?

Let’s imagine for a second that you have a business email address that you use exclusively for work-related purposes. You typically read emails sent to this address only through your work computer, but you would like to read them on your smartphone as well. However, your company doesn’t allow its employees to use their own devices to access their business email addresses for security reasons.

With automatic email forwarding, you can have all work-related emails you receive sent automatically to your personal email address. As a nice bonus, you end up with multiple copies of your emails, which may come in handy if you ever accidentally delete the wrong email or forget your login credentials at the worst possible moment.

How to Automatically Forward Emails in Outlook.com

Let’s start with how to auto forward email in Outlook.com since that’s the version of Outlook with the most users. Outlook.com launched in 2012 is a complete redesign of Windows Live Hotmail, featuring webmail, contacts, tasks, and calendaring services.

At the time of writing this article, Outlook.com has around 400 million users with the seamless integration of Office Online that allows them to edit Microsoft Word, Excel, and PowerPoint documents attached to email messages without having to download them first.

  1. Go to Outlook.com: https://outlook.live.com/
  2. Select the Settings icon from the toolbar.
  3. Click the “View all Outlook settings” option at the very bottom of the newly appeared Settings pane.

how to find settings in Outlook

  1. Select Mail → Forwarding in the Settings dialog box.
  2. Select the Enable forwarding check box.

how to automatically forward emails in Outlook

  1. Enter the email address where you want the forwarded email messages to be sent.
  2. Select the Keep a copy of forwarded messages check box if you want to keep copies of the forwarded messages in your Outlook account.
  3. Finally, click Save.

How to Automatically Forward Emails in Outlook 365

Outlook 365 is part of Microsoft Office 365 Suite, which is a line of subscription services that Microsoft offers as part of the Microsoft Office product line. It includes up-to-date versions Microsoft Office applications, hosted Exchange Server, Skype for Business Server, and SharePoint, and, of course, Outlook 365.

Outlook 365, just like all other parts of Microsoft Office 365 Suite, is offered on a software as a service basis, and it can be configured through an online portal. This is what you need to do to auto forward Outlook 365 emails:

  1. Sign into your Outlook 365 account.
  2. In the top right, select Setting and then choose Options.
  3. Click on Inbox rules and New.
  4. Choose Automatic Processing and Inbox Rules.
  5. Select New.
  6. Select Apply to all messages and then Forward the message to.
  7. In the next window, Add the email address you want mail forwarded to.
  8. Click the Save button to create the rule.

Just keep in mind that not all Outlook 365 setups are the same. Not all network administrators are happy about employees learning how to auto forward emails in Outlook 365, which is why they sometimes disable certain apps and features.

How to Automatically Forward Emails in Outlook 2016

Since all versions of desktop Outlook newer than 2010 are mostly the same, the instructions below also apply to Outlook 2019, 2013, and 2010.

  1. Open Outlook 2016.
  2. Activate the Home tab and click the small arrow located under Rules → Manage Rules & Alerts.
  3. Select New Rule.
  4. Select Apply rule on messages I receive under Start from a blank rule and click Next.
  5. Choose which messages you want to forward. To forward all emails, leave everything blank and click Next.
  6. Select Forward to people or public group.
  7. Click the link for people or public group.
  8. Enter the email address where you want to automatically forward emails.
  9. If there are any, select the criteria for emails you want to exclude from this rule.
  10. Name the newly created rule and don’t forget to check the Turn on this rule option.
  11. Finally, click Finish.

If you would at any point like to stop automatically forwarding emails, all you need to do is disable the rule you’ve just created from Rules → Manage Rules & Alerts.

How Clean Email Automatically Filters Emails in Outlook

Clean Email is a bulk email organizer that is most known for its ability to group related emails into easy-to-review bundles, allowing its users to delete/archive/move them with a single click. However, it also deserves recognition for its automation features, which make it possible to automatically apply any action to new emails without any manual work.

how to automatically filter emails in Clean Email

The way Clean Email’s filters work far exceeds email filtering capabilities of Outlook, Gmail, and other similar email services. Let’s say you want to automatically archive all emails from Facebook so they don’t clutter your inbox. Simply tell Clean Email to find all emails from Facebook and check the checkbox labeled as "Apply this action to all matching emails in the future" when archiving email messages.

The next time you receive an email from Facebook, it will be archived automatically, so it won’t clutter your inbox and waste your valuable time.

Conclusion

Knowing how to forward email in Outlook may come in handy for a variety of different reasons, and we hope that this article has demonstrated to you that the whole process is actually quite simple. If you would like to take inbox management automation to the next level, you should use Clean Email to automatically filter all kinds of emails to have more time to spend on those that actually matter.

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