How to Delete Multiple Emails in Outlook

The huddle of maintaining a clean mailbox is an everyday process for many. However, it doesn't have to be so. For Outlook users wondering how to delete multiple emails in Outlook, we have your solution right here.

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The Importance Of a Clean Mailbox

Unless you practice good email hygiene, your mailbox has probably been overrun by messages that are irrelevant, stale, or both. Outlook.com offers users nearly 15 GB of free storage. This means that for some heavy email users, you are probably near your storage limit if you don’t delete old emails or irrelevant messages.

But, storage isn’t the only reason why a clean inbox is important. Having a clean mailbox boosts productivity and improves response time. A cluttered inbox will hide important messages and you’ll have to dig through hundreds of emails to find one that is important.

How to Delete Multiple Emails on Outlook

Unlike many other service providers, Outlook offers its users a variety of options to clean up emails. Wondering how to mass delete emails in Outlook? Check out this video to know how to rejuvenating your cluttered mailbox.

1. Use Outlook Built-in Cleanup Tool for Desktop App

Outlook provides a built-in email cleaner which lets you clean up an entire email folder at once. This tool is only available in the Desktop Outlook email client and can be used to clean out redundant emails in a folder. To use, select the desired folder and click clean up from the ribbon drop bar.

Deleted emails are then moved to the trash folder. You will have to remove messages from trash to get rid of them completely.

2. Delete All Emails in a Single Folder for Mobile and Desktop App

Outlook like Gmail allows users the ability to delete all emails in an entire folder. Considering the fact that this service provider doesn’t offer many default folders, you can create one where you simply move redundant messages that are no longer needed.

On mobile, you will find a Select All button at the top of the folder. Highlight all messages in the folder and remove them. On the Desktop app, you can do so by selecting Delete all from ribbon after selecting the desired folder. While on Desktop, you can also use shortcut keys such as Ctrl + A on Windows and command + A on Mac to highlight all messages in a folder. You can proceed to select delete after highlighting all messages.

Follow our guide on how to delete all emails on Android.

3. Delete Range of Consecutive Emails for Desktop App

This method applies to Desktop app users only. To delete consecutive messages together, hold Shift on keyboard, select the first email and the last message. This automatically highlights all messages between point A and B. You can then proceed to delete multiple messages.

4. How To Delete Multiple Emails in Outlook Web App

For businesses using the Exchange server and web access as their web-based connection method, you can also delete emails in bulk with or without opening messages.

This way, users can save time and effort to have an organized inbox. Simply follow the steps below:

  1. Log into your account at the web app.
  2. Select the desired folder i.e. Inbox or Sent Items.
  3. Select checkboxes in front of every message you’d like to remove.
  4. Select check boxes in front of every email
  5. Once done, select the Delete button on the top toolbar.
  6. How to delete multiple emails in Outlook
  7. For permanently deleting, empty the Deleted Items folder.

5. Use Third-party Apps Like Clean Email

The final method on how to delete multiple emails in Outlook, and one of the best, involves using a third-party cleaning tool. There are a lot of cleaning options you can do with Outlook email client or web version. However, with a third-party cleaning tool, you can do much more to keep your mailbox organized and become more productive.

With Clean Email you can take actions on emails that match given criteria. For example, you can automatically delete social media notifications, block certain senders, unsubscribe from unwanted newsletters, laber your work-related messages, and more.

Clean up your inbox with Clean EmailClean up your inbox with Clean Email

Clean Email’s Auto Clean feature allows setting up automatic rules that apply to incoming messages and organize your mailbox. This means that you can have a clean Outlook inbox without manually managing each incoming message. Auto Clean rules will do it for you. All you need to do is to set up them once. Follow these instructions:

  1. Launch the app and sign into your account.
  2. Choose the message you want to apply the auto rule to.
  3. Before applying the action, check the Selected and future similar emails option. All new messages matching the rule will be managed automatically.
Automatically move emails with Auto Clean in Clean EmailAutomatically move emails with Auto Clean in Clean Email

Conclusion

It is crucial to know how to delete multiple emails in Outlook if you want to have a clean and organized mailbox without running out of storage. While there are several methods to do this manually, having an app like Clean Email will help save you time and keep everything in your mailbox in order.

Wondering how to delete emails in Gmail or Yahoo? Check out our blog to know how to maintain Inbox Zero and have an organized account!


How to Delete Multiple Emails in Outlook - FAQs

How do I delete multiple emails in Outlook?

You can delete them by highlighting and deleting emails in groups. Shortcut keys such as Ctrl + A on Windows and command + A on Mac can be used to highlight an entire email folder. Once messages are selected, you can proceed to click the Delete button on your keyboard or on the app.

How do I mass delete emails in Outlook by date?

On the Outlook Desktop app, you can sort and delete messages by date, size, and subject. To mass delete emails by date, follow these steps. Launch the Desktop app → select Sort by date on ribbon → highlight messages by date → select Delete.

How do you delete multiple emails in Outlook mobile app?

On the Outlook mobile app, there is a box in front of every message. Depending on your version, you might sometimes have to hold down an email to toggle on the highlight. Select as many messages as you want and delete. You can also highlight an entire email folder from “Select all” shown at the top of a folder.

Is there an app to mass delete Outlook emails?

You can use third-party apps for better email management, control, and to mass delete emails. With an app like Clean Email, you can set up rules and filters to remove incoming messages matching the rule automatically. It also has a Smart Views feature that combines similar messages into easy-to-review bundles allowing you deleting multiple messages in a few clicks.

How do you select multiple emails in Outlook?

On the mobile and web version of Outlook, you can select multiple emails and take group actions. On the Desktop app, you can use shortcuts such as Ctrl + A to highlight all emails in a folder.

David Morelo Updated on Aug 3, 2022
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