How To Delete Old Emails In Your Service Provider

You notice your inbox is full of old messages whose information is no longer relevant or needed. In this article, we will tell you how to delete old emails and locate them based on individual, common email provider platforms step-by-step.

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How to Find Old Emails in Outlook and Gmail

There are 306.4 billion email messages sent and received around the world each day. That means you’re amongst the 4.03 billion email users worldwide that have had trouble finding old messages and experienced a cluttered inbox at least once in their life. If you’re a Gmail or Outlook user, we’re going to go step-by-step on how to find old emails for those providers.

How to Find Old Emails in Gmail

  1. Log into your Gmail account.
  2. At the top, there will be a “search mail” option.
  3. Once you click the box, select the down arrow on the right to fill out the fields that will narrow your search.
  4. Fill out the “date within” field.
  5. Then press “search” to see the results.

The “date within” field tells Gmail how far back it should look from the date you select on the calendar icon. If you are not able to locate the email you want, it may have been deleted or in spam.

Wondering how to delete all emails on Gmail or delete all emails from one sender? Check out our blog section to become an email guru!

How to Find Old Emails in Outlook

  1. In your Outlook inbox, you should see a search bar labeled “search” and a drop-down button on either side.
  2. Select the right drop-down button.
  3. Fill in the empty fields to narrow your search.
  4. The fastest way to find older emails is to only fill in the “date from” section.
  5. How to find old emails in Outlook
  6. Click on the “select a date” options and choose the start and end dates that reflect the timeframe the messages you want to find were sent or received.
  7. Press “search” for your results.
  8. Press Search to find old emails in Outlook

Learn how to delete multiple emails in Outlook in our other post.

How to Delete Old emails for Yahoo, Gmail, and iPhone Users

Knowing how to remove old messages no longer has to be a mystery. Below are simple and efficient instructions to help you delete old emails on Yahoo, iPhone, and Gmail.

How to Delete Old Emails in Yahoo

  1. Click on the search bar that says “Find messages, documents, photos or people” in your Yahoo inbox.
  2. On the right, select the up arrow.
  3. How to delete old emails in Yahoo
  4. Fill out the “date” field.
  5. Press the “search” button and all the messages within that timeframe will show up.
  6. Then you’ll select the checkbox to select all the emails.
  7. Select all old emails in Yahoo to delete them
  8. After you’ve double-checked the messages you want to be deleted, have a checkmark in the boxes next to the email itself, press the remove tab with the trashcan icon.

Learn how to delete multiple emails in Yahoo Mail in our other post.

How to Delete Old Emails in Gmail

Here are instructions on how to delete old Gmail emails so you can permanently free the occupied space:

  1. Choose how you want to separate the messages you want to remove or keep by category, inbox tabs such as “social,” “promotion,” and “search mail” bar, etc.
  2. Click on the “search mail” bar and type in a command like “has: has:attachment” of “from:me.” If you don’t care to figure out the meaning of all the search bar commands, then select the small arrowhead on the right to populate a more in-depth search field.
  3. Fill out the information that the message contains or only fill out the “date within” section to get quick, accurate, and narrow results.
  4. Next, click the “search” button and all of the old messages should have populated.
  5. Remove messages as normal by checking the checkbox and clicking the trashcan icon.

Follow our guide on how to delete all unread emails in Gmail at once.

How to Delete Old Emails on iPhone

  1. Open the Apple “Mail” app to access your messages.
  2. In the “search” bar, type in the month and year or only the year. You can select the information you typed will show up under the “date” section of the results.
  3. All of the messages in that timeframe will populate in your results.
  4. You can delete emails one by one by swiping from left to right on the message to show the “trash” name and icon.
  5. If you want to delete multiple emails, click the “edit” button at the top right corner and then hit “select all.”
  6. Once every message you want is selected, press the “trash” button to remove them.

How to Access Old Emails in AOL

Knowing how to access old AOL emails can be a lifesaver for many email users who have lost important files from months or years ago in their AOL inbox.

  1. Click the dropdown icon on the side of the search bar in your AOL Mail app.
  2. You can either choose “advanced options” to fill out more detailed information or choose the section of your AOL email account you want to search for.
  3. Select the “search” icon.

How Clean Email Can Delete Old Emails

Clean Email understands that many of us don’t have time to take the steps to manually search for and remove old messages every day. That’s why the Clean Email app uses a pre-set smart view option called “emails older than ...” to help you easily isolate all of the old messages into one place for mass deletion. You can choose the time period by yourself, filtering messages older than 6 months, 1 year, 2 years, etc.

Delete old emails with Smart View feature in Clean EmailDelete old emails with Smart View feature in Clean Email

You can also use the search bar in any of the “smart views” to search and filter your results whether that’s by email size, how long ago it was received, the folder, etc.


By following these steps, your old messages will be removed from your inbox in no time. You’ll get the space back from those large files and have a clean and organized inbox. If you feel that manually deleting messages is too time-consuming, Clean Email is ready to help with our safe and secure email management software.

How To Delete Old Emails - FAQs

Should you delete old emails?

Yes, it will free space for new important messages, attachments, and files. Deleting old messages will also help keep your inbox clean and organized.

How to delete old emails in Yahoo?

First, you’ll need to fill out the blank fields in the search bar and click the “search” button. Next, select the checkbox to highlight all the old messages you want to remove and press the delete tab.

How to automatically delete old emails in Gmail?

First, you have to manually remove the email. Once it is in your trashcan, Gmail will automatically delete it after 30 days.

How far back does Gmail keep emails?

There is no limit on how long Gmail will keep messages in your inbox. However, emails in spam or trash will be permanently removed once it has been in the folders for 30 days.

Where are my old emails in Gmail?

You may find them in specific folders like archives in Gmail. The other possibility is that it has been deleted and sent to trash.

Clean Email Team Updated on May 8, 2022
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