How To Delete Old Emails In Your Email Provider

If your inbox is overflowing with old, irrelevant emails, you might be wondering how to delete old emails efficiently. This article provides a step-by-step guide on deleting old messages, focusing on various commonly used email provider platforms. For an effortless process, we'll showcase Clean Email's advanced filters to identify old emails and set up automated cleanup rules.

How to Find and Delete Old Messages

Navigating a crowded inbox to locate and delete old messages can often feel like a challenging task. Fear not - with the right techniques and tools, this job can become a breeze. In the following section, we will outline the simple steps needed to find and eliminate those outdated messages easily and effectively.

Select your email client below to obtain detailed instructions:

How to find and delete old emails in Gmail

To find old emails in Gmail on the web:

  1. Log into your Gmail account.
  2. Click on the down arrow in the search box at the top of the page to open the Advanced Search Options.
  3. How to search in Gmail appHow to search in Gmail app
  4. In the pop-up window, you can specify the details of the emails you're looking for. To search for older messages, fill in the ‘Date within’ field with your desired time frame.
  5. After you've entered your search criteria, click on the Search button at the bottom of the window.
  6. For more details, check out our guide on How to Sort Gmail by Date, Subject, and Name.

    To delete old Gmail emails:

  7. Your search results will appear in the main inbox view. Click the checkbox in the top left corner above your emails to select all messages in the search result.
  8. With your emails selected, click the Trash Can icon to delete old messages.
How to delete old emails in Gmail appHow to delete old emails in Gmail app

How to find and delete old email in Outlook

To find old emails in Outlook on the web:

  1. Sign into your account and open your inbox.
  2. Located at the top of your inbox, click on the search bar to access the advanced search options.
  3. The quickest method to locate older messages is to focus on completing the 'Date from' section. Simply click on the 'Select a date' options, and choose the start and end dates corresponding to the timeframe when the emails you're searching for were sent or received.
  4. How to find old emails in Outlook
  5. Click Search to display your results.
  6. To delete old emails in Outlook:

  7. Once your search results or sorted list is displayed, check the boxes next to the messages you want to delete. If you want to select all emails, press Ctrl + A (for Windows) and Command + A for Mac.
  8. After selecting the messages you want to delete, click the ‘Delete’ icon at the top of the page. This will move these messages to the ‘Deleted Items’ folder.

Find and delete old emails in Yahoo Mail

Here is how to do this in Yahoo Mail on the web:

  1. Click on the search bar that says Find messages, documents, photos or people in your Yahoo inbox on web.
  2. On the right, select the Advanced downwards arrow.
  3. Fill out the Date field.
  4. How to search old emails in Yahoo
  5. Press the Search button and all the messages within that timeframe will show up.
  6. Click the Select all checkbox above the messages to select all search results.
  7. Once you've thoroughly reviewed the messages you wish to clean up, click on the 'Delete' trashcan icon.

Learn how to delete multiple emails in Yahoo Mail in our other post.

How to delete old messages on iPhone

  1. Access your mailbox or mailboxes by opening the Apple Mail app on your iPhone.
  2. In the Search bar, enter the specific month and year, or only the year, and then tap the 'Search' button.
  3. How to delete old emails on iPhone
  4. All email threads from that specified timeframe will then appear in your search results.
  5. If you wish to delete email threads one by one, simply swipe from right to left on each message and tap the 'Delete' icon, or select 'More’ → ‘Delete X Messages'.
  6. For deleting multiple messages at once, tap the 'Edit' button located in the bottom right corner. Following that, mark the checkboxes for each email thread you wish to send to trash.
  7. Once you've selected all the messages you want to clean up, tap the 'Trash can' icon or select 'Move’ → ‘Bin' to remove them.
Delete multiple emails on iPhone

Learn more about how to delete all emails on iPhone.

How to access old AOL emails

Knowing how to find old AOL emails can be a lifesaver for many email users who have lost important files from months or years ago in their AOL inbox.

  1. Click the dropdown arrow near the Search Mail bar in your AOL Mail app (instructions are given for Classic Mail view on the web).
  2. How to delete old emails in AOL
  3. To execute a more thorough search, click on the Advanced Search function, allowing you to input more detailed information.
  4. Fill in the required parameters such as Date From and To and click the Search button.
  5. Select the search icon
  6. After your search results list appears, select the checkboxes next to the messages you wish to delete. Alternatively, you can click the checkbox in the top left corner above your emails to choose all messages in the search results.
  7. At the top of the page, click the Delete icon.

Clean Email's Power: How to Get Rid of Old Emails in a Flash

Curious if there's a simpler method to access and delete your unused emails in just a few taps? Well, the answer is yes, and it's called Clean Email. This secured application for email organization is compatible with all the leading email services such as Gmail, Outlook, Yahoo, AOL, and others.

The Auto Clean feature of this app lets you formulate rules to automatically handle messages beyond a certain age. It's like having a personal assistant that removes outdated emails.

Here's how to use Clean Email for automatic deletion of old emails:

  1. Navigate to and sign in with your mail account.
  2. Opt for the All Mail folder in the left-hand menu. Apply the Old Mail filter present above the search bar.
  3. How to delete old emails with Clean EmailHow to delete old emails with Clean Email
  4. Adjust the default Older than 6 months filter to suit your needs and select the email messages to manage. To delete all emails older than your specified period, hit Select All. Alternatively, choose specific senders.
  5. Press the Create Rule button on the action bar in blue.
  6. Older than 6 months filter in Clean EmailOlder than 6 months filter in Clean Email
  7. In the Apply Action segment, pick either Trash or Delete - with Delete meaning permanent removal.
  8. Hit Create Rule once more for confirmation.

Your rule is now established and added to the Auto Clean panel, where you can conveniently modify it as needed.

Auto Clean feature with Clean EmailAuto Clean feature with Clean Email

Working with aged emails, you might require extra filtering options. Clean Email has your back with its Smart Folders. These preset filters are the ultimate organizational tool of the app, sorting your messages into relevant categories like 'Top Senders', 'Social notifications', 'Online Shopping', and more.

Smart Folders feature in Clean EmailSmart Folders feature in Clean Email

You might also find the Keep Newest feature handy. If you like to retain the latest email from a sender while eliminating the rest, this function is perfect for you. It ensures you have the freshest correspondence at your disposal, unhampered by previous threads.

Keep Newest feature in Clean EmailKeep Newest feature in Clean Email

Seeking more guidance? Do check out our guide on How to Delete All Emails from One Sender for additional useful tips.


By following these steps, your old messages will be removed from your inbox in no time. You’ll get the space back from those large files and have a clean and organized inbox. If you feel that manually deleting messages is too time-consuming, Clean Email is ready to help with our safe and secure email management software.

How To Delete Old Emails - FAQs

Should you delete old emails?

Yes, it will free space for new important messages, attachments, and files. Deleting old messages will also help keep your inbox clean and organized.

How do I delete old emails?

To effectively manage and delete outdated messages, you could utilize Clean Email. This app allows you to create rules that automatically manage emails older than a specific period, thereby simplifying the process of email decluttering.

Where are my old emails in Gmail?

Your old unused emails in Gmail are generally located in your Inbox or, if you've previously archived them, under the ‘All Mail’ label. You can find specific old emails by using the search bar at the top of the page and entering relevant details such as keywords, sender's name, or date range.

How do I delete thousands of old emails in Gmail?

To delete thousands of old messages in Gmail, you can use the 'Select All' checkbox in your Inbox and then click the ​​Trash Can icon. If you're looking for a more automated solution, Clean Email can be a handy tool, as it allows you to create rules that automatically manage and delete messages older than a specified period.

How far back does Gmail keep emails?

Gmail doesn't impose a time limit for storing messages in your inbox. However, emails that end up in the Spam or Trash folders are automatically deleted after a period of 30 days.

How to delete old emails in Yahoo?

First, you’ll need to fill out the blank fields in the search bar and click the “search” button. Next, select the checkbox to highlight all the old messages you want to remove and press the Delete icon.

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