How to Delete Emails in Bulk Across Mailboxes

In this article, we approach email management as a necessary activity for being productive in the 21st century. Along with several general email management tips, we introduce Clean Email and explain how to mass delete emails using this sophisticated email organizer app to reclaim your digital life.

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Remove, archive, label, move to Trash groups of useless emails with Clean Email inbox cleaner appClean Email organizes mailbox into smart views using rules and filters to simplify email managementClean Email segments your mailbox into relevant groups, allowing to quickly clean up useless emails

Email Management and Why It Matters

We know for a fact that spam accounts for 45 percent of all emails sent. We also know that about 14.5 billion spam emails are sent every single day, many being some form of advertising. To say that spam emails lead to a productivity loss would be an understatement.

But is there even a way how to fight against the onslaught of spam and not lose? Yes, there is: email management. In a nutshell, email management is a specific field of communications management for managing high volumes of inbound emails. While it would be outside the scope of this article to explain email management in detail, we can provide a concise description of several foundational principles of email management, the mastery of which will go a long way in helping you keep your mailboxes organized.

Stop Checking Your Email All the Time

Considering how many emails are spam, it should be clear that it’s not necessary to be instantly alerted to every new email that reaches your inbox, unless, of course, responding to emails is part of your job. Instead, we recommend you check your email regularly—but not too regularly—during the day to keep the level of distraction and interruption low. You might also want to consider disabling desktop notifications in your email client of choice, so you’re not tempted to open incoming emails.

Respond Instantly

There are several categories of emails. Some emails can be deleted even without opening them, some take just a few seconds to reply to, and others are huge time-thieves. You should train yourself to instantly sort all emails you receive into these three categories and learn how to delete all emails that don’t deserve your attention without opening them. It’s also advisable to respond to easy emails instantly and to postpone difficult emails until you really have enough time to handle them.

Aim for Inbox Zero

Developed by productivity expert Merlin Mann, Inbox Zero is an email management technique aimed at keeping the inbox empty all the time. Mann argues that email users should learn how to mass delete emails and do so as often as possible, leaving only important emails that should be responded to instantly. Inbox Zero is not easy to achieve without proper tools, which is why we introduce Clean Email, an email management software in the next chapter. With Clean Email, anyone can achieve Inbox Zero in no time and enjoy email without constantly feeling overwhelmed by the sheer number of unopened emails just sitting in the inbox and waiting to be opened.

How to Delete Multiple Emails and Not Lose Your Mind

In this section, we would like to explain to you how you can delete multiple emails in Gmail, Outlook, Yahoo, and other major email services. Knowing how to do this will save you a considerable amount of time and allow you to clean up your inboxes in much less time than it would take you if deleted emails individually.

How to Delete All Emails in Gmail

Gmail makes it easy to delete multiple emails both from its web app and mobile app. When deleting multiple emails in Gmail, always double-check that you’ve selected only the emails you actually want to delete and nothing else.

How to delete all emails in the Gmail web app:

  1. Open Gmail and make sure your Primary inbox is selected.
  2. Click the checkbox above the Primary inbox tab to select all displayed emails.
  3. Now click on the Trash icon to delete them.

How to delete multiple emails in the Gmail mobile app:

  1. Open the Gmail app on your phone or tablet.
  2. Tap the icon next to each email you want to delete.
  3. Tap the Trash icon to delete all selected emails.

As you can see, deleting multiple emails in Gmail is easy and takes just a few simple clicks. The biggest limitation of this method is that it deletes junk emails as well as important emails. To learn how to delete all emails from one sender, skip to the last section of this chapter, where we talk about Clean Email.

How to Delete Multiple Emails in Outlook

Outlook is available across all major platforms, and each of its versions is slightly different. Let's take a look at how to delete emails in bulk from the Outlook web app, desktop app, and mobile app.

How to delete multiple emails in the Outlook web app:

  1. Open and log in with your email address and password.
  2. Click the small checkmark below the New message button to select all email messages at once or click the small icon next to each email you want to delete.
  3. Click the Delete button located in the top toolbar.

How to delete multiple emails in the Outlook desktop app:

  1. Open Outlook and make sure that the Folder pane is expanded.
  2. Right-click the folder that you want to clear and then click Delete All.
  3. Confirm the action when prompted. All the emails you've chosen to be deleted will be moved to the Deleted Items folder.

How to delete multiple emails in the Outlook mobile app:

  1. Open the Outlook app on your mobile device.
  2. Hold tap and hold one of the emails.
  3. Select all emails you want to delete.
  4. Tap the Trash icon to delete all selected emails.

If you would like more granular control over your Outlook inbox and the ability to instantly delete all email messages of a certain type (such as newsletters, social media notifications, or emails from a specific sender), you should skip to the end of this article to learn more about Clean Email, a bulk email cleaner with many useful features.

How to Delete All Emails on Yahoo

If you have multiple Yahoo emails that you don’t need anymore, you can get rid of them in one go from the Yahoo web or mobile app.

How to delete multiple emails on Yahoo web app:

  1. Open your Yahoo inbox.
  2. Click on the More tab and select “Filter emails like this.”
  3. Then just filter by All again in the Filter bar and click the Trash button to move emails to the Trash folder.

How to delete multiple emails on Yahoo mobile app:

  1. Open the Yahoo app on your mobile device.
  2. Tap the boxes or bubbles next to the emails you want deleted.
  3. Tap the Delete icon at the bottom of the screen.

You can also, tap the grouping box or bubble to select emails in a set timeframe, such as by day, week, or month, but you can’t quickly and easily select all emails of a certain type. To do that, you need to use a bulk email organizer like Clean Email, which we describe later in this article.

How to Mass Delete Emails on Gmail, Outlook, and Yahoo with Clean Email

Mass deleting emails across multiple inboxes can be overwhelming. Clean Email is a popular email organizer designed to make the task easier. It connects to most popular email services and securely analyzes your emails without reading their content. It then sorts them into bundles for you to remove, archive, move, label, and more. For example, one bundle may contain only spam and junk emails, another bundle may contain social media notifications, and yet another bundle may group together all emails from one sender.

After you take a first pass with Clean Email’s Quick Clean feature, it’s a good idea to instruct Clean Email to apply selected actions automatically. That way, you can configure Clean Email to watch over your inbox once, forget about it, and forever enjoy a tidy inbox not overflowing with junk.

In addition to providing a convenient solution for all people who are wondering how to delete multiple emails in Gmail, Outlook, Yahoo, and other email services, Clean Email can also make sure that unwanted newsletters and promotional emails will not show up in your inbox anymore by allowing you to unsubscribe from any newsletter with a single click.

In fact, you can block any unwanted sender and make sure that all future emails from the sender won’t reach your inbox. If you ever change your mind, you can just as easily remove the block or resubscribe to a newsletter.


Knowing how to mass delete emails on Gmail, Outlook, Yahoo, and other email services is essential in the day and age of mass email spam. Clean Email is by far the most convenient way how to mass delete emails on Gmail, Outlook, Yahoo, and other email services, offering advanced automation features and an easy-to-use user interface suitable even for complete beginners.

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Clean Email is built to work from any device and for all email clients, with additional functionalities and support added on a regular basis as new services emerge and new devices become available. One Clean Email subscription covers your mailbox across ALL your devices!

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