We know for a fact that spam accounts for 45 percent of all emails sent. We also know that about 14.5 billion spam emails are sent every single day, many being some form of advertising. To say that spam emails lead to a productivity loss would be an understatement.
But is there even a way how to fight against the onslaught of spam and not lose? Yes, there is: email management. In a nutshell, email management is a specific field of communications management for managing high volumes of inbound emails. While it would be outside the scope of this article to explain email management in detail, we can provide a concise description of several foundational principles of email management, the mastery of which will go a long way in helping you keep your mailboxes organized.
Considering how many emails are spam, it should be clear that it’s not necessary to be instantly alerted to every new email that reaches your inbox, unless, of course, responding to emails is part of your job. Instead, we recommend you check your email regularly—but not too regularly—during the day to keep the level of distraction and interruption low. You might also want to consider disabling desktop notifications in your email client of choice, so you’re not tempted to open incoming emails.
There are several categories of emails. Some emails can be deleted even without opening them, some take just a few seconds to reply to, and others are huge time-thieves. You should train yourself to instantly sort all emails you receive into these three categories and learn how to delete all emails that don’t deserve your attention without opening them. It’s also advisable to respond to easy emails instantly and to postpone difficult emails until you really have enough time to handle them.
Developed by productivity expert Merlin Mann, Inbox Zero is an email management technique aimed at keeping the inbox empty all the time. Mann argues that email users should learn how to mass delete emails and do so as often as possible, leaving only important emails that should be responded to instantly. Inbox Zero is not easy to achieve without proper tools, which is why we introduce Clean Email, an email management software in the next chapter. With Clean Email, anyone can achieve Inbox Zero in no time and enjoy email without constantly feeling overwhelmed by the sheer number of unopened emails just sitting in the inbox and waiting to be opened.
In this section, we would like to explain to you how you can delete multiple emails in Gmail, Outlook, and Yahoo. Knowing how to do this will save you a considerable amount of time and allow you to clean up your inboxes in much less time than it would take you if deleted emails individually.
Open Gmail and make sure your Primary inbox is selected. Click the checkbox above the Primary inbox tab to select all displayed emails. Now click on the Trash icon to delete them. This is how to delete all emails on Gmail, and it takes just three simple clicks. The biggest limitation of this method is that it deletes junk emails as well as important emails. To learn how to delete all emails from one sender, skip to the last section of this chapter, where we talk about Clean Email.
Open Outlook and make sure that the Folder pane is expanded. Right-click the folder that you want to clear and then click Delete All. Confirm the action when prompted. All the emails you’ve chosen to be deleted will be moved to the Deleted Items folder.
Open your Yahoo inbox. Click on the More tab and select “Filter emails like this.” Then just filter by All again in the Filter bar and click the Trash button to move emails to the Trash folder.
Mass deleting emails across multiple inboxes can be overwhelming. Clean Email is a popular email organizer designed to make the task easier. It connects to most popular email services and securely analyzes your emails without reading their content. It then sorts them into bundles for you to remove, archive, move, label, and more. For example, one bundle may contain only spam and junk emails, another bundle may contain social media notifications, and yet another bundle may group together all emails from one sender.
After you take a first pass with Clean Email’s Quick Clean feature, it’s a good idea to instruct Clean Email to apply selected actions automatically. That way, you can configure Clean Email to watch over your inbox once, forget about it, and forever enjoy a tidy inbox not overflowing with junk.
Knowing how to mass delete emails on Gmail, Outlook, Yahoo, and other email services is essential in the day and age of mass spam. Clean Email is by far the most convenient way how to mass delete emails on Gmail, Outlook, Yahoo, and other email services, offering advanced automation features and an easy-to-use user interface suitable even for complete beginners.
Clean Email is built to work from any device and for all email clients, with additional functionalities and support added on a regular basis as new services emerge and new devices become available. One Clean Email subscription covers your mailbox across ALL your devices!
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