How to Find Archived Emails in Gmail

Gmail is a modern email service that doesn’t follow the outdated email management practices of Microsoft Outlook, using a flexible labeling system instead. In this article, we talk about how to find archived emails in Gmail and how to make the most out of Gmail’s labeling system with the help of Clean Email, a popular bulk inbox organizer with useful automation features.

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What Are Archived Emails?

Older email software, most notably Microsoft Outlook, organize email messages into folders. The problem with this approach is that one email message can belong only to one folder. Let’s say you want to place all work-related emails into a folder called “Work,” but you also want to organize your emails based on their importance.

With a folder-based email organization system, you can either place an email message into a folder called Work or into a folder called Important, but the message can’t be in both folders at the same time. To overcome the limitations of folder-based email organization systems, Gmail uses a label-based system.

Essentially, Gmail lets you attach as many labels to email messages as you want. You can easily tell Gmail to display all emails with a certain label or labels, which is how labels make inbox management much easier.

Where Do Archived Emails Go in Gmail?

Archived emails are just ordinary email messages with the label “archive” attached to them while the “inbox” label is removed. Such messages are not deleted or otherwise made inaccessible. In fact, they are still stored alongside all other messages and can be retrieved in just a few seconds because Gmail makes them fully searchable.

How to Find Archived Emails in Gmail?

By default, Gmail creates a catch-all label called “All Mail.” When you click on this label, Gmail instantly displays all email messages that are present in your inbox, including archived messages.

  1. Enter your Google email address and password and tap Sign In if you aren't logged into Gmail.
  2. Tap the hamburger menu in the top-left corner of the screen to open a pop-out menu with labels.
    • If you’re on desktop, you need to click More/Less near the bottom of the inbox options tree to reveal the “All Mail” label.

How to find archived emails in Gmail

  1. Select the “All Mail” label toward the bottom of the screen.

This method works best if you don’t have too many email messages in your inbox. If you do, we suggest you use the following method on how to find archived emails in Gmail instead.

  1. Go to the search bar.
  2. Type “has:nouserlabels -in:Sent -in:Chat -in:Draft -in:Inbox”.

How to access archived emails in Gmail app

The last method how to find archived emails in Gmail involved the use of the search bar again.

  1. Go to the search bar.
  2. Type one or two words that you know appears in the email you want and hit enter.
    • The more words you enter, the fewer results you will get, so it’s always better to start with as few words as possible and expand them to narrow down the results.
  3. Gmail will instantly display all email messages that contain the word/s.

How to Retrieve Archived Emails in Gmail?

Many people don’t know where to find archived emails in Gmail because they don’t understand how Gmail organizes email messages, and even more, people don’t know how to access archived emails in Gmail and retrieve them. It’s important to remember that archived emails in Gmail are just regular emails with the label “archive” attached to them, so retrieving them is a matter of removing the “archive” label.

You already know how to access archived emails in Gmail, so simply use any of the three methods described in the previous chapter of this article to locate the email message that you would like to unarchive. Then open the message and choose Move to Inbox from the toolbar. This will remove the “Archive” label and, you’ve guessed it, move the message to inbox.

How Clean Email Archives Emails Automatically?

Email archiving is great because it allows you to clean up your inbox without deleting any email messages. Since all Gmail users get 15 GB of data per account for free, it simply doesn’t make much sense to delete emails anymore. You never know when an email message will be useful—even if it seems completely useless at the moment.

Ideally, you want to archive emails automatically, but Gmail doesn’t have this feature. That’s why we recommend Clean Email, an online bulk email cleaner with intelligent filters that sift through your inbox for you, grouping emails into easy-to-manage bundles and automatically applying various actions, such as archiving emails.

Apart from Gmail, Clean Email works with all other major email services, and all you need to do to get started with it is log in with your email address and password. To automatically archive emails using Clean Email, you simply choose to apply an action to all matching emails in the future with a single click. For example, you can automatically archive all social media notifications because you most likely don’t read them anyway.

How to archive emails in Gmail with Clean Email

In order to find archived emails in Clean Email, you just need to click “Archived Emails” filter among the “Smart Views” labels on the left sidebar. Clean Email is also available as an Android and iOS app, and its fantastic user rating speaks for itself. If you want to take your email management to the next level without much effort, give Clean Email a try and discover how it can make your life easier.

Conclusion

In this article, we’ve explained how to find archived emails in Gmail apps and how Clean Email, an online bulk email cleaner with intelligent filters, can archive emails automatically, among many other useful things. Once you discover the power of email archiving, we’re sure you won’t be able to imagine going back to older email organization systems.

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