How To Forward Multiple Emails In Gmail: Detailed Methods And Tips

Can You Forward Multiple Emails at Once on Gmail?

Yes. But with limitations.

“How to forward emails in Gmail?” is something you’d search on Google if you’re fed up with sending emails one by one. It’s not a silly query since Gmail users often run into problems with too many emails in their inboxes and manual forwarding becomes an unpleasant chore.

Multiple email forwarding at once in Gmail is possible, but it will depend on how and where you’ll do it. For bulk email, forwarding is best done on a desktop. From there, you’re able to choice multiple messages and choose from more advanced options. If you’re using the Gmail mobile app, you won’t have as many options.

When you look into search engines if you can forward multiple emails at once or if you can you mass forward emails in Gmail, you’re likely:

• Sending over several existing emails at once (as an attachment)
• Forwarding a group of emails in a single message
• Automatically forwarding emails with certain criteria.

Let’s do a breakdown of each scenario to see the different solutions and what Gmail rules to follow.

Method 1: Forward Emails as Attachments (best for 5+ emails)

Multi-email forward on Gmail isn’t a core feature, but it provides a few options on how to forward a group of emails. Knowing which option to use for the number of emails you need to forward makes the task faster and simpler.

If you have to forward five or more emails in a single go, doing it via attachments is the most reliable way. This is especially effective when the format and the details of the emails matter. Gmail sends selected emails as .eml files, which preserve details from the original email, including the headers, body, attachments, and formatting.

This is useful when forwarding legal records and invoices. It’s also an effective technique when transferring emails between different email clients.

1. Open your Gmail account in a desktop browser.
2. Select all the emails you want to forward.
3. Go to the More menu (the three-dot option).
4. Click the option Forward as attachment.
5. Type in the name of the recipient in the pop-up window.
6. Send the message as an attachment.

This is how to forward multiple emails in one email while keeping all integral details intact.

That said, you need to follow Gmail’s attachment rules, especially with its 25 MB size limit. With this restriction, forwarding too many emails with large attachments won’t go through. A good workaround is to forward text-based emails or smaller file attachments.

Method 2: Forward Multiple Messages in One Message (inline)

Yes, you can mass forward emails in Gmail with the inline method. This means you can send several emails within a single message. This method is more viewable (and readable) than the first method, but it can easily get confusing if you’re forwarding several emails.

1. Open your Gmail account (again, better in a desktop browser).
2. Select all the emails you want to forward.
3. Right-click any of the messages you’ve chosen.
4. Choose Forward.

⚠️ Gmail will not insert all the messages into a single outgoing email. Rather than attached files, the recipient will see a “normal” email within your email, and each forwarded message will be sent separately. There is no native option to bundle multiple selected emails into one readable message body.

If you don’t want to do attachments or if proper formatting isn’t a must, this is how to forward several emails at once in Gmail. However, Gmail creates one forward action per message. And it gets challenging when you want a more organized thread, since you can’t forward several messages in one email this way.

Method 3: Automatically Forward Emails Using Filters

If you have future work or personal emails that need to be forwarded, set your Gmail filters. Gmail enables you to automatically forward messages based on categories like subject lines, keywords, or sender. You get to establish your own rules, which can be a bit techy, but still not too complex that you can’t do it on your own.

The idea is to send over future emails to a specific person or address without you having to manually do anything. For example, if you regularly receive tech support inquiries, you can set up automatic forwarding, so all incoming support requests are forwarded to the IT department.

1. Open your Gmail account.
2. Go to Settings and click on See all settings.
3. Choose Forwarding and POP/IMAP in the top menu.
4. Set up a forwarding address and click on Save changes.
5. Once you have an address, go to Filters and Blocked Addresses.
6. Create the filters that correspond to your future emails. The criteria range from the size of the email to specific words in the subject or body.
7. Choose the forwarding you set up on the next window so all emails will be sent to that address.

Automatic email forwarding is a good answer to how to bulk forward emails in Gmail for ongoing tasks. The downside to this method is that you can only set up one forwarding address. If you plan to share emails with multiple recipients, you have to do them manually.

All three methods answer how to forward multiple emails in Gmail. One thing you have to remember though is that there’s no live or updatable option for these threads. Once the emails are forwarded, you can only take snaps or screenshots of the past emails.

Forwarding to Multiple Addresses in Gmail

So, can Gmail forward to multiple emails at once? If you’re using filters, no. Since you’re only allowed one forwarding address at a time, this task can be tricky. You can use third-party tools like Clean Email to help you organize your emails first, so complex workflows become an orderly, simpler task.

Other than that, you need to add multiple recipients on the CC or BCC options when forwarding an email. If it’s a one-time task, the manual work might not be as laborious. But if you’re forwarding groups of emails regularly, it may become an issue.

How other tools like Streak help

Another good tool to use is Streak Share. With this one, you’re able to create live links for your email conversation. That means you as the sender and all the recipients of the email can see the latest responses on the email thread.

Everyone gets updated on what’s happening in the conversation, so you don’t have to scroll up and down to find something specific. You can just check the live link and see the thread’s history.

Why the Gmail Mobile App Falls Short for Bulk Forwarding

Yes, you can do a lot of cool things on Gmail mobile. Unfortunately, bulk forwarding is not it. You can’t forward all emails from Gmail mobile because it has limitations, such as selecting large groups of emails. Not all of the forwarding options on the desktop version are available on the mobile app.

If you’re sharing a short discussion with a couple of people, then you can get away with it. Otherwise, it might be better to switch to desktop as it’s a more practical step.

Tips on Managing Bulk Email Forwarding

Preparation helps, so:

• Check the sizes of the attachments to prevent failed sends.
• Organize your Gmail efficiently to refine your workflow.
• Remove unnecessary messages before hitting Forward.
• Be fluent with email forwarding basics, Gmail limits, and third-party options.