How to Send Large Files Via Email

Figuring out how to email large files can take up hours of your day. However, it doesn't have to because there are many avenues you can take to send your large email attachments. In this article, we are going to discuss how to send large files via email and ways the Clean Email app will keep large files organized in your inbox.

Best Ways for Sending Large Files via Email

You have important documents, photos, or videos to send, but the email server you're using keeps saying the file is too large. How do you avoid this? It's simple, you need to learn how to send large files via email attachment to avoid the error messages. Here is a quick overview of the solutions you have:

  1. Use Cloud Services:
  1. Compress the file.
  2. Create a ZIP file.
  3. Send attachment in individual parts.

These are the most efficient ways to send larger email attachments through any email provider you use. Typically, you will want the file to be under the 25 or 20MB limit to forward it to the recipient successfully.

How to Send Large Files through Gmail

Trying to email files over 25MB seems like a nightmare when you don't know how to email large files with Gmail. The best way to email files over 25MB is to upload the document, photo, or video into Google Drive. You have two ways how to do send it:

  1. As an attachment
  2. As a Drive link

Both ways are sufficient and can be done by simply opening Gmail on your computer and composing the message.

To insert the document, you'll want to:

  1. Click the Google Drive icon.
  2. Select the file.
  3. Choose between "attachment" or "drive link" so Google knows which version of the document you prefer for sending.
  4. Select Insert and then forward the message as normal.

How to Send Large Files via Yahoo Email

Learning how to send files larger than 25MB on Yahoo is easier than you think. We're going to walk you step by step on how to email large files with your Yahoo account.

  1. Open Yahoo! Mail and compose a new message.
  2. Select the paper clip icon for attachments.
  3. You'll have four options to choose.
  4. Select either Google Drive or Dropbox to locate and send your file.
  5. Once you've clicked the document you want, it will bring you back to your draft.
  6. Click "OK" to give permission to anyone who receives your mail to view the file.
  7. Send as normal.

How to Send Large Files through Outlook

If you have an Outlook account and tried to email a file larger than 20MB, you know that you'll receive an error message letting you know its size is too large. Here's how you can avoid this pesky error.

Use a Share Link from Your Cloud Service

If you're not using OneDrive, you're going to need to copy and paste a direct link to your file from your service provider.

  1. Log into the cloud service provider like Google Drive or iCloud.
  2. Upload the file as normal if you haven't already completed this step.
  3. Click the share button with an arrow pointing out of a square.
  4. Copy the link and edit permissions if necessary.
  5. Go into Outlook and compose a new message.
  6. Paste the link in the document and forward it as normal.

If you do have OneDrive you'll do things a little differently.

  1. Log into OneDrive to upload the file.
  2. Log back into Outlook and compose a new message.
  3. Click on the paperclip symbol that signifies creating an attachment.
  4. Select the OneDrive option and click on the file you want to send.
  5. Once attachment and the message are in place, email the message as normal.

Zip or Compress the Size of the Email Attachment

Another way to forward documents bigger than 20MB through Outlook is by converting them into a zip file or compressing the file. Both will allow you to condense the file at once without having to forward it in pieces one by one or not have the ability to send the documents at all.

Make the Most of SharePoint Server Libraries

Those Outlook users who have their account because of a company can utilize SharePoint as a way to forward documents. All you have to do is upload the attachment to SharePoint's server then copy and paste the link into your message.

Bonus: Organize Large Email Files with the Clean Email App

Clean Email is an inbox cleaner solution that will help you keep your mailbox clean and organized. Its features "Smart Views," "Auto Clean," and "Quick Clean" will prevent you from getting overwhelmed cleaning out the hundreds of messages sent to you every week. If you receive a ton of large messages, this app will be the perfect tool to locate, organize, and remove them from your inbox to avoid your server from being slowed down.

Clean up your inbox with Clean EmailClean up your inbox with Clean Email

While the app can't help you with sending emails, it can help you with managing your messages with large attachments to clean up storage in your mailbox. The "Smart Views" feature automatically sorts through your messages and combines emails larger than 10MB into a separate folder. The "emails larger than 10MB" folder will allow you to determine which messages need to be deleted to free up space, which email attachments can be saved to your cloud or desktop, and which emails need to be kept without externally saving the file.

Smart Views feature in Clean EmailSmart Views feature in Clean Email


Learning how to send large files via email doesn't have to be a difficult task. This article aims to make sending email attachments a smooth process for you with these simple steps. The Clean Email app will help you keep your large messages and attachments organized and easy to access at any time.

How to Send Large Files Via Email - FAQs

Why can't I send large files through email?

Sending large files via email could slow down the server and take up too much space in the email provider's database. This results in users not being able to send or receive messages in the future.

How can I email a file larger than 25MB?

Depending on your email provider there a variety of ways to send emails larger than 25MB. The most common way is through file sharing.

How can I send large files via Gmail?

The easiest and fastest way to send large files through Gmail is by using Google Drive. You have the option to compose a message and attach the Google file that way or go into Google Drive to share the original file directly with the recipient.

How to email large pdf files?

Large pdf files need to be compressed in a compressor tool before sending it by email. Another option is to send the pdf via a sharing service like Dropbox or Google Drive.

How to email large video files?

If you're not able to compress the video's size then try using a cloud service. Some examples of cloud services are Google Drive and Outlook's OneDrive. They allow you to attach larger files when you compose a new message.

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