How to Send Large Files Via Email

Best Ways for Sending Large Files via Email

You have important documents, photos, or videos to send, but the email server you're using keeps saying the file is too large. How do you avoid this? It's simple, you need to learn how to send large files via email attachment to avoid the error messages. Here is a quick overview of the solutions you have:

1. Use Cloud Services:
   • Google Drive
   • Dropbox
   • SharePoint
   • OneDrive

1. Compress the file.
2. Create a ZIP file.
3. Send attachment in individual parts.

These are the most efficient ways to send larger email attachments through any email provider you use. Typically, you will want the file to be under the 25 or 20MB limit to forward it to the recipient successfully.

How to Send Large Files through Gmail

Trying to email files over 25MB seems like a nightmare when you don't know how to email large files with Gmail. The best way to email files over 25MB is to upload the document, photo, or video into Google Drive. You have two ways how to do send it:

1. As an attachment
2. As a Drive link

Both ways are sufficient and can be done by simply opening Gmail on your computer and composing the message.

To insert the document, you'll want to:

1. Click the Google Drive icon.
2. Select the file.
3. Choose between "attachment" or "drive link" so Google knows which version of the document you prefer for sending.
4. Select Insert and then forward the message as normal.

How to Send Large Files via Yahoo Email

Learning how to send files larger than 25MB on Yahoo is easier than you think. We're going to walk you step by step on how to email large files with your Yahoo account.

1. Open Yahoo! Mail and compose a new message.
2. Select the paper clip icon for attachments.
3. You'll have four options to choose.
4. Select either Google Drive or Dropbox to locate and send your file.
5. Once you've clicked the document you want, it will bring you back to your draft.
6. Click "OK" to give permission to anyone who receives your mail to view the file.
7. Send as normal.

How to Send Large Files through Outlook

If you have an Outlook account and tried to email a file larger than 20MB, you know that you'll receive an error message letting you know its size is too large. Here's how you can avoid this pesky error.

Use a Share Link from Your Cloud Service

If you're not using OneDrive, you're going to need to copy and paste a direct link to your file from your service provider.

1. Log into the cloud service provider like Google Drive or iCloud.
2. Upload the file as normal if you haven't already completed this step.
3. Click the share button with an arrow pointing out of a square.
4. Copy the link and edit permissions if necessary.
5. Go into Outlook and compose a new message.
6. Paste the link in the document and forward it as normal.

If you do have OneDrive you'll do things a little differently.

1. Log into OneDrive to upload the file.
2. Log back into Outlook and compose a new message.
3. Click on the paperclip symbol that signifies creating an attachment.
4. Select the OneDrive option and click on the file you want to send.
5. Once attachment and the message are in place, email the message as normal.

Zip or Compress the Size of the Email Attachment

Another way to forward documents bigger than 20MB through Outlook is by converting them into a zip file or compressing the file. Both will allow you to condense the file at once without having to forward it in pieces one by one or not have the ability to send the documents at all.

Make the Most of SharePoint Server Libraries

Those Outlook users who have their account because of a company can utilize SharePoint as a way to forward documents. All you have to do is upload the attachment to SharePoint's server then copy and paste the link into your message.

Conclusion

Learning how to send large files via email doesn't have to be a difficult task. This article aims to make sending email attachments a smooth process for you with these simple steps. The Clean Email app will help you keep your large messages and attachments organized and easy to access at any time.