Why Sort Gmail by Sender
There are many reasons why you might want to sort Gmail by sender. If you’re like most people, you probably receive hundreds of marketing emails each month. It’s not uncommon for marketing emails to represent over 90 percent of the storage space occupied by emails, which is why getting rid of them is one of the first steps you should take to clean up your Gmail inbox.
The problem is that marketing emails are typically mixed in with legitimate emails from friends, colleagues, and business partners, many of which may be very important and definitely not intended for deletion. If you tried to individually select every single marketing email in your inbox, you would most likely find the task very tedious, and there’s a strong chance that you would select at least a few legitimate emails by accident.
By learning how to sort Gmail by sender, you can group all emails from a particular sender together and delete them all at once without also accidentally deleting emails that shouldn’t be deleted.
You may also want to learn how to sort emails in Gmail by sender to save time when forwarding emails to colleagues or when searching for a certain piece of information from a specific sender. In other words, learning how to sort emails by sender in Gmail significantly upgrades your email management toolbox, allowing you to better control the steady influx of emails and stay organized and productive in today’s digital day and age.
How to Sort Gmail by Sender
What if you’re looking for a specific email from a specific person? Let’s say an email from your boss with important contact information. You know your boss’s email address, and you know the name of the person whose contact information you need, but how can you easily find the email that contains it without going through all recent emails from your boss?
- You type the email address you need into the search bar at the top of the main Gmail page and click on the small down-facing arrow.
- A pop-up window should appear with multiple different search criteria. By default, the “Has the words” field will contain the email address you search for. Copy it and paste it into the “From” field. Use the “Has the words” field to make your search more specific by including the name of the person whose contact information you need.
- When you’re done, hit enter or click the blue search button located in the bottom-left corner of the pop-up window to get the specific email from that sender.
- You can also create a filter with your search by clicking on the “Create filter” button in the bottom-right corner of the pop-up window.
This allows you to automatically apply certain actions (e.g. “Star it”) next time you receive an email that matches the specific criteria.
Sometimes, it’s useful to know how to sort emails by sender in Gmail for clean up purposes. Let’s say you have hundreds of emails with large attachments from your former colleagues, and you want to delete them (or at least archive them) to free up valuable email storage space and make it easier to retrieve the emails you actually need.
If that’s the case, the simplest solution is to use the search function in Gmail:
- Log in to your Gmail account.
- Type the email address of your former colleague and hit enter to display all emails from the sender.
To display emails from all former colleagues at the same time, you can use the wildcard functionality, assuming the email addresses of your former colleagues all share the same domain name.
- Log in to your Gmail account.
- Type an asterisk (*) followed by the domain name of the company. For example: *@techcompany.com
- The asterisk is a wildcard, a placeholder represented by a single character used for finding multiple records with similar information.
- You can, of course, replace any part of an email address with an asterisk—not just the first one. Examples include firstname.lastname@example.org, john.deer@*.com, or even john.deer@techcompany.*
You may also be familiar with other search operations, such as quotation marks and parentheses. In Google Search, you can type something like “gift ideas” to restrict the search results to those that contain the exact specific phrase. Unfortunately, Gmail doesn’t support this search operator. When you use quotation marks on in Gmail, the built-in search feature will return inexact matches.
What does work, however, are parentheses, which group multiple independent keywords together in a single search. For example, subject:(dinner movie) will retrieve all emails that contain the words dinner and movie in the subject line, while subject:(dinner OR movie) will retrieve all emails that contain either the word dinner or the word movie in the subject line. If you would like to learn how to sort emails in Gmail with advanced search operators, we recommend Google’s official guide.
Follow our guide on how to sort Gmail by subject, date, and name.
How to Sort Gmail by Sender on Mobile Using Gmail App
The good news is that you don’t need to log in to Gmail on your computer just to sort Gmail inbox by sender. You can simply open the Gmail app on your iOS or Android smartphone and complete the following steps:
- Launch the Gmail app on your smartphone.
- Log in with your username and password if prompted to do so.
- Tap on the search bar at the top.
- Type the email address of the sender whose emails you want to display and click the search icon.
Unfortunately, the Gmail app doesn’t let you include additional search criteria to further filter the search results. If you want to an email from a known sender that contains or doesn’t contain specific words, you need to log in to Gmail on your computer and follow the first method.
How Clean Email Can Sort Gmail Inbox by Sender
Clean Email is a popular bulk email cleaner that organizes all of your emails into easy to review bundles and allows you to remove, archive, move, label, and perform other actions on groups of emails with a single click, instead of selecting them one by one.
For example, Clean Email can easily sort your Gmail account by Sender / Subject / Time / Size, etc. You will need to sign up to Clean Email for free using your Gmail account. Let this email sorter app analyze your mailbox, and when it’s done, click the “All mail” box located in the Toolbar column on the left. Then click “Group” filter above the email groups and choose “Sender”. Then choose the way you want your emails to be organized by clicking “Sort:” filter (e.g. sort by Sender Email or Sender Name in ascending order).
Now your Gmail account is sorted by Sender in your preferred order, and it is that simple. No need to search for each sender manually using Gmail filters. Moreover, you can easily apply any action to the group of emails from the same sender.
What’s more, Clean Email can also unsubscribe you from newsletters and unwanted subscriptions, block emails from senders from whom you would rather not hear again, and automatically apply certain actions to emails as soon as they arrive thanks to its powerful Automation features.
Unlike filters in Gmail, Clean Email’s automation rules can be created and applied to all matching emails in the future with a single click. Every automation rule you create appears in the Auto Clean dashboard, where you can pause it, modify it, or delete it.
Clean Email has been designed with your security in mind, which is why it never reads the content of your emails—only the email headers, and it supports all the major email services providers.
Now that you know how to automatically sort emails in Gmail, you can say goodbye to inbox overflow and manage your emails more efficiently than ever before. Remember that Clean Email can also help you with other aspects of email management by organizing all of your emails into easy-to-review bundles and allowing you to apply various actions to them.