How to Stop Spam Emails

Do you find it difficult to be as productive as you would like to be because you are constantly interrupted by spam emails? In this article, we explain why spam always finds its way into your inbox and teach you how to stop getting spam emails using a combination of best email practices and Clean Email, a powerful email cleaner that can empty your overloaded inbox with a few clicks.

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What Is Spam and Why We Get It?

Spam emails are any unsolicited messages that are sent by email. The very first spam email was sent in 1978 to 600 people, and it wasn’t intended to cause any harm. Today, spam emails account for nearly half of all email traffic worldwide, and they fall into several different categories: advertising, phishing scams, 419 scams, adult content, malware, and others.

What all categories of spam email have in common is the reason why they are sent: to make money. Even though spammers receive only 1 reply for every 12,500,000 emails sent, they can still earn up to $7,000 per day because over 14 billion spam messages are sent on a daily basis.

You might think that sending countless spam email messages every day is a terrible job, regardless of how much it pays, but that’s really not the case. Spammers use sophisticated tools to automate their work and launch massive spam email campaigns with a click of a button. The only thing spammers struggle with is finding valid email addresses.

That’s why they often purchase massive email databases from websites that don’t care about the privacy of their visitors or purchase long lists of email addresses on digital black markets from hackers who have obtained them illegally. The next time you sign up for an email subscription, keep in mind that your email address may end up offered for sale somewhere on the internet.

8 Tips on How to Stop Spam Emails

Some of the most effective ways how to stop junk email messages are surprisingly simple and intuitive. Let’s look at eight tips on how to stop spam emails in Gmail, Yahoo, Outlook, and other email service providers.

1. Set Up Spam Filters

All popular email services let you set up spam filters to prevent spam emails from reaching your inbox. With spam filters, you can manage your incoming email messages by automatically assigning them labels or marking them as important, archiving them, deleting them, forwarding them to another email address, and more.

This is how to set up Gmail spam filters:

  1. Open your Gmail inbox.
  2. Click on the Down arrow in the search box to access Gmail spam settings.
  3. Click Create filter at the bottom of the search window.

Create spam filter to stop spam

  1. Choose what you’d like the filter to do.
  2. Click Create filter.

How to set up spam filters in Yahoo Mail:

  1. Open your Yahoo inbox.
  2. Click on the Settings icon, located on the right side of the main toolbar.
  3. Choose the More settings option.
  4. Select the Filters tab on the Yahoo Settings page.
  5. Select Add new filters in the Your filters section.
  6. Configure your filter and confirm.

How to set up spam filters in Outlook:

  1. Open your Outlook inbox.
  2. Select the Settings icon at the top of the page.
  3. Click View all Outlook settings -> Mail -> Rules.
  4. Click Add new rule.
  5. Configure your filter and confirm.

Warning: Email spam filters can be extremely powerful when it comes to stopping unwanted email messages, but they are also a double-edged sword because they can catch even legitimate emails that meet certain criteria. As such, we recommend you use spam filters sparingly and mindfully.

2. Unsubscribe

Marketing emails are required by law to give you the option to unsubscribe, and you should use this option as often as possible. When you unsubscribe from a company newsletter, you stop receiving marketing emails but can still receive emails from other departments of the company and individual employees. For this reason alone, it’s better to unsubscribe from spam marketing emails than it is to block them entirely.

If you’re not keen on manually unsubscribing from dozens and dozens of different email newsletters, you should consider using an email cleaner such as Clean Email, which allows you to easily unsubscribe from multiple newsletters and unwanted subscriptions.

Unsubscribe from spam emails with Clean Email

Feel free to skip to the last section of this article to learn more about Clean Email and the numerous ways it can help you organize your inbox and finally the daily flow of spam.

3. Use Alternative Email Addresses

It’s a good idea to have multiple email addresses and use each for a different purpose. Reserve your main email address only for work, family, and friends and have at least one more email address ready for online shopping, entertainment, and other purposes. It’s also handy to have a junk email address that you can use whenever a shady website wants you to register. If worst comes to worst and that shady website turns out to be a source of spam emails, you can just create a new junk email address and forget about the old one.

Today, there’s no shortage of excellent email services that provide gigabytes of free email storage space. Gmail is by far the most popular option, but there’s also Outlook.com, Yahoo Mail, Zoho Mail, AOL Mail, Yandex, and others. Keep in mind that not all email services are equally resistant to spam emails. If one of your inboxes starts overflowing with spam messages for no apparent reason, we recommend you consider leaving it for an email service that handles spam better.

4. Create a Temporary Email Address

There are many online services that let you quickly create a temporary email address that you can use instead of your main one. Temporary email addresses are automatically destroyed after a while, making them perfect for registering on sites that are known for sending spam emails and don’t offer any email unsubscribe option.

Web administrators sometimes blacklist domain names used by the providers of temporary email addresses, so you may have to try multiple temporary email services before you find one that works for you. We recommend Tempail.com because it’s available in multiple languages, has a clean user interface, and works with most websites.

5. Don’t Respond to Spam Emails

Don’t waste your time by responding to spam emails. No matter how nicely or menacingly you ask them to stop emailing you, you will only make the situation worse. When you respond to a spam email, you’re automatically flagged as a responder. Spammers will then focus their attention on you, trying to continue the communication and make you click on malicious links or get you to send them money. Instead of responding, simply move the message to the spam folder and forget about it.

Unfortunately, not all spam emails are as easy to identify as those containing ads for medication used to treat erectile dysfunction. Spammers sometimes go to great length to make their emails seem completely legitimate, and they may even attempt to impersonate someone you know, such as your colleague from work or relative. When in doubt, look for the following telltale signs of spam emails:

6. Don’t Make Your Email Address Public

You should limit the places where you publish your email address. If you have a website, use a web contact form as an alternative to simply posting your email address. Spammers use intelligent bots that constantly crawl the web and look for email addresses. When they encounter one, they add it to their database. Some spammers even sell long lists of collected email addresses on the dark web to other spammers.

If you absolutely have to post your email address one the web, try to obfuscate it as much as possible. Instead of writing my@email.com, write my (at) email (dot) com. You won’t fool all bots, but it’s still better than nothing.

7. Avoid Purchasing from Shady Online Sellers

Before you submit your personal information, including your email address, to an online seller or service you know nothing about, take the time to review their terms of service and privacy policy. Many websites sell all the information they collect about their customers to third parties without caring in the slightest what the third parties do with it.

You should also watch out for pre-selected checkboxes when finalizing your order because that’s how websites often get their customers to consent to something they would never willingly consent to. If a website doesn’t let you finalize your order without you giving away your personal information to third parties, consider taking your business somewhere else.

8. Mark Spam Emails as Spam

When you receive a spam email, you should mark it as such immediately. By doing so, you help your email service automatically recognize future spam messages, improving the experience of all of its users.

How to mark spam emails as spam in Gmail:

  1. Log in to your Gmail account.
  2. Click on the checkbox next to the email you want to mark as spam (you don’t need to open the email).
  3. Click on the Report Spam button from the top menu.

How to mark spam emails in Yahoo Mail:

  1. Log in to your Yahoo Mail account.
  2. Click on the checkbox next to the email you want to mark as spam (you don’t need to open the email).
  3. Click on the Spam button from the top menu.

How to mark spam emails in Outlook:

  1. Log in to your Outlook.com account.
  2. Click on the checkbox next to the email you want to mark as spam (you don’t need to open the email).
  3. Click on the Junk button from the top menu.

Bonus: Use Clean Email to Stop Getting Spam Emails

In the previous part of this article, we’ve mentioned how Clean Email can unsubscribe you from multiple email newsletters thanks to its sophisticated algorithms and Smart Unsubscribe features. But Clean Email can do a lot more than that.

Clean Email email cleaner to eliminate spam

Clean Email is an intuitive inbox cleaner that knows how to block spam emails from cluttering your inbox. Its Automation features allow you to apply any action to new emails automatically. You can move emails from social networks to a single folder, mark daily reports from your superior as read as soon as they arrive, or keep your inbox clean by automatically archiving all emails from spammers.

Conclusion

The sad reality is that spam emails are not going away anytime soon. If you don’t want to see your inbox slowly turn into a cesspool of spam, you need to be proactive and protect yourself with spam filters, temporary email addresses, and other best practices. You should also take advantage of tools like Clean Email to ensure that your inbox always remains well-organized and usable.

How to Stop Spam Emails - FAQs

1. What is spam?

There are a variety of different kinds of spam emails, such as: advertising, phishing scams, scams, adult content, malware, and others. These are the messages that cause clutter in our mailboxes and are usually unsolicited.

2. Why we get spam emails?

Most spam emails are sent with the intention of advertising something, or getting someone trapped into a scam. Most companies and scammers send these kinds of emails to make money.

3. What are the best tips on how to stop spam emails?

Spam emails can be addressed using a few different methods: Unsubscribing, setting up spam filters, and using different email addresses.

4. How do spam filters work?

A spam filter prevents spam emails from reaching your inbox, however they can also mistakenly catch emails that match some spam criteria, but aren't spam. All popular email services have options for spam filters.

5. How to stop spam emails using "Unsubscribe" option?

Unsubscribing to spam emails is one of the best ways to stop receiving unwanted spam emails. These emails are required to have an unsubscribe option and if you no longer want the emails, this is the surest route to make sure you wont receive them any more.

6. Should I respond to spam emails?

Responding to spam can flag you as a responder, therefore making spammers more likely to target you. The best option is to flag the emails and delete them.

7. How to stop getting spam using Clean Email?

While there are other solutions to getting rid of spam emails, Clean Email is a fast and convenient solution. Instead of you sorting through your inbox to find each spam email, Clean Email's automated features allow you to apply a single action to multiple emails, including automatically moving new emails from Spam senders to your archive.

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