How to Manage Multiple Email Accounts

Everyone Has Multiple Email Accounts

Many of us rely on technology to perform a large number of daily tasks both in the office and at home. Because of this, most people have at least a few addresses to manage. Unfortunately, though, email management can be a bit of a pain, especially if you are trying to manage multiple inboxes at once.

Luckily, there are lots of great ways to manage multiple mail addresses. In fact, there are even apps out there to help you manage all your messages from one place!

Best Tips for Managing Multiple Email Addresses

Although there are many benefits to having multiple accounts, managing each inbox can feel overwhelming at times. However, these tips for organizing multiple mail addresses can help you keep everything straight without letting email take over your life.

1. Turn Off Push Notifications For Email Accounts

First and foremost, you should consider turning off push notifications for as many mail accounts as possible. Notifications on your phone or desktop instantly distract you, and these notifications can happen constantly if you have multiple inboxes, including business email accounts. However, turning off these notifications keeps you focused on your work and lets you check your messages as you have time, which is great for time management.

2. Dedicate Each Mail Address To A Specific Purpose

Also, if you aren’t sure how to manage email overload, dedicating each mail address to a specific purpose can really help. For example, you can set up one mail address for all of your subscriptions and newsletters while using another address for all of your work-related emails. This helps you sift through messages more quickly since each inbox only contains certain type of emails.

3. Use Folders And Filters

Folders and filters can help you better organize your messages within each inbox. Folders help keep all of your messages sorted, which helps both when checking emails and when looking for messages later on. However, sorting every message manually takes lots of time too, which is why automated filters are so handy. You can set up filters to sort your emails, then you can quickly go through folders one at a time and keep what you need while deleting the rest.

4. Use A Desktop Mail Client

Finally, a desktop mail client can help you manage multiple email accounts in one place. Desktop email clients like Outlook or Thunderbird let you quickly check multiple inboxes at once, which can save you tons of time. Furthermore, many desktop clients offer tools that can help you snooze notifications, filter out spam messages, and sort emails into folders — all of which save you time.

5. Use Email Management Software to Organize Multiple Accounts

Although the tips mentioned above can certainly help you manage your inboxes, they don’t always address the underlying issue of having so many emails to go through. Believe it or not, there are actually apps and tools that are designed to help you organize your inboxes and manage all emails in one app. In fact, email management software just might be the missing piece of the mailbox management puzzle for you.

If you’re looking for a tool that offers all of the best email hacks for better inbox management, then we strongly recommend Clean Email.

Clean Email Helps You Put All Emails in One App

Clean Email is an inbox management tool that allows you to manage all of your messages and newsletter subscriptions in one place. Although you can’t write and send emails with this app as you would with a mail client, you can add all of your mailboxes to your Clean Email account for easy inbox management. You can delete, move, archive, block, unsubscribe, and more, all from a single app.

Clean Email connects with most mail service providers and offers many features that can help you carefully organize your emails. For example, the Smart Forlders feature helps you sort all of your messages into smart bundles such as “social media notifications” or “emails older than 1 year.” These smart views can help you go through your mail in minutes, which saves time for you to tackle other important daily tasks.

Additionally, the Auto Clean feature lets you automate any of your routine mail tasks. To create an Auto Clean rule for your inbox, simply log into your app’s account, head over to the Auto Clean feature, then check the "Create New Rule" option. It’s super simple!

The Unsubscriber tool helps you clean up your inbox permanently by removing any newsletters or promotional emails you simply do not want. Or, if you’d rather just clear certain newsletters from your inbox but check them when you have free time, Unsubscriber can also help you by moving selected emails to the ‘Read Later’ folder.

Are you ready to manage multiple mail accounts more effectively and work your way to Inbox Zero? If so, it may be time to learn more about how Clean Email can help you achieve all of your email goals.