Regular users can use Outlook and Gmail for free, and the same is true for companies. The situation is, however, different when email alone isn’t enough. To make this Outlook vs Gmail for business comparison accurate, we must compare the cost of Microsoft’s and Google’s subscription services, which are called Office 365 and G Suite respectively.
The most affordable Office 365 subscription plan, called Office 365 Business Essentials, costs $5 per user per month, and it includes business email and other business services on PC, Mac, or mobile. It doesn’t include Office applications. A tier above it is Office 365 Business, which costs $8.25 per user per month and includes Office applications plus cloud file storage and sharing on PC, Mac, or mobile. It doesn’t include business email.
Finally, there’s Office 365 Business Premium, which is essentially a combination of the previous two subscription plans, offering business email, Office applications, and other business services on PC, Mac, or mobile for $12.50 per user per month.
Just like Office 365, G Suite starts at $5 per user per month. The most affordable plan, called Basic, includes business email through Gmail, video and voice conferencing, secure team messaging, shared calendars, Google Docs, and limited cloud storage. Companies that would like unlimited storage and archiving are encouraged to upgrade to the Business plan, which costs $10 per user per month. There’s also the Enterprise plan, which includes advanced controls and capabilities for $25 per user per month.