What Does It Mean to Archive an Email?

If you’ve ever tried to tidy up your inbox, you probably wondered what does it mean to
archive an email. If you still do, this article is for you.

When you archive emails, the messages disappear from your inbox without being deleted. To access them, simply go to your email archive folder, where they will be waiting intact. As you can see, the email archive feature is a lot like a junk drawer that allows you to hide emails you’re not ready to delete quite yet from view. To archive emails in Gmail, Yahoo, and Outlook, all you have to do is click on a single button, so you should learn how to use this excellent email management feature and use it often.

How to Archive Emails in Gmail

Gmail is one of the most popular advertising-supported email services, and it was among the first to introduce email archive support. Many Gmail users have never learned how to archive emails—some don’t even know what does archive mean in email—because Gmail gives all users 15 GB of storage space for free.

But it’s important to realize that this storage space is shared among all Google apps, including Google Drive, Google Keep, Google Hangouts, and Google Photos. While you can purchase additional storage space from Google, it’s a much better idea to learn how to archive email in Gmail so you can later bulk delete them without accidentally deleting anything important along with them as you might if they were intermingled with important emails in your inbox.

  1. Go to: https://www.google.com/gmail
  2. Log in to your Gmail account.
  3. Find an email message you would like to archive.
  4. Check the box on the left-hand side of the message.
  5. After you’ve selected the message, click the email archive icon at the top of your inbox list. It should be the second icon from the left.

How to archive emails in Gmail

  1. The message will be archived, and you can access it by going to your email archive folder.

To archive email on the Gmail app:

  1. Open the Gmail app on your mobile device.
  2. Find an email message you would like to archive.
  3. Tap on the message and hold to select it.
  4. After you’ve selected the message, click the email archive icon at the top of your inbox list. It should be the first icon from the left.
  5. Again, you can access the archived message by going to your email archive folder.

To retrieve an archive message, simply move it back to your inbox.

How to Archive Emails in Outlook

Not to be confused with Microsoft Outlook, a personal information manager from Microsoft that’s available as a part of the Microsoft Office suite, Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services from Microsoft and one of the world's first webmail services. There are currently two versions of Outlook that you can access: Outlook classic and Outlook beta.

To archive emails in Outlook classic:

  1. Go to: https://outlook.live.com/mail
  2. Click on an email message you want to archive.
  3. Select Archive from the menu bar at the top of your inbox list. It should be the third icon from the left.
  4. The message will be archived, and you can access it by going to your email archive folder.

To archive emails in Outlook beta:

  1. Go to: https://outlook.live.com/mail
  2. Click on an email message you want to archive.
  3. Select Archive from the menu bar at the top of your inbox list. It should be the fourth icon from the left.

How to archive emails in Outlook

  1. The message will be archived, and you can access it by going to your email archive folder.

To retrieve an archive message, simply move it back to your inbox.

How to Archive Yahoo Emails

Even though Yahoo Mail offers 1 TB (1,000 GB) of storage for all emails and attachments, you should still learn how to archive Yahoo emails to keep your inbox nice and tidy. If you consider that the average size of an email message without any attachments is around 100 KB, it becomes easy to see why it’s a very bad idea to let emails pile up in your inbox instead of archiving them as they arrive.

  1. Go to: https://mail.yahoo.com
  2. Click on an email message you want to archive.
  3. Click the Archive icon at the top of your inbox list.

How to archive Yahoo emails

  1. The message will be archived, and you can access it by going to your email archive folder.

To retrieve an archive message, simply move it back to your inbox.

How Clean Email Can Help

Clean Email is an online email organizer that can archive, delete, or label emails in bulk and automate parts of your email management. It relies on smart algorithms to analyze email headers and group emails into bundles based on their type.

You can then apply actions to entire groups of emails instead of selecting them one by one. When applying an action to a group of emails, Clean Email gives you the option to apply the same action automatically in the future, so you can set it once and forget about it.

How to archive email in Clean Email

For example, you could tell Clean Email to automatically archive all social media emails as soon as they arrive to your inbox to prevent them from popping on your smartphone all the time. You can try Clean Email for free, and it works with all major free and paid email services, including Gmail, Outlook, and Yahoo.

Conclusion

Now that you know what happens when you archive an email, you should use this useful email management feature as often as possible. To save time, we recommend you automate email archiving using Clean Email, which can also help you deal with unwanted messages and do many other things to keep your inbox organized, and reach Inbox Zero.

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