Whether willingly or unwillingly, you probably spend more time in your Gmail inbox than you’d like to admit. Since that probably won’t change anytime soon, you might as well make the most out of it by familiarizing yourself with new Gmail features in 2020.
Google first launched Gmail in 2004 to a small group of beta users, and it has since then improved the free email service by refreshing its design (the last refresh took place last year) and adding new features.
Today, the sheer number of features of Gmail would put many desktop email applications to shame, so it’s understandable that many users are not familiar with new Gmail features that were made public in 2019 and 2020. If you count yourself among them, don’t worry: what we have for you here is a list of the top 7 best new Gmail features you absolutely need to know about.
On July 2, 2019, the Gmail development team made public a feature called Dynamic Email, which allows you to easily take action, such as leaving a comment in Google Docs, filling out a questionnaire, or browsing an online catalogue, directly from within the message itself.
The best thing about Dynamic Email is that you don’t have to do anything to take advantage of it. When you receive a dynamic email from a fellow Gmail user, you can simply open it just like any other email and take action without ever leaving your web browser.
It was always possible to right-click on an email in Gmail and quick take an action, but the list of supported action grew significantly in 2019. You can now move emails to different tabs, archive or delete them, assign labels, or snooze them (more about the Gmail snooze feature later in this article), just to give a few examples.
What’s more, certain actions are now available when you hover your mouse cursor over an email. These options include archive, delete, mark as read, and snooze, and they make it far easier to deal with a whole bunch of unread emails (but not as easy as Clean Email).
The chances are that you’ve already noticed that there’s a new side panel in Gmail. Located in this panel are icons that open Google Calendar, Google Keep, and Google Tasks. By clicking the little plus icon below them, install add-ons from the G Suite Marketplace to add more functionality to the panel. The available add-ons include Trello for Gmail, Zoom for Gmail, Asana for Gmail, Slack for Gmail, DocuSign for Gmail, and many others.
Gmail add-ons are essentially lightweight apps that provide the most essential functionality in a very convenient package. For example, that you receive an email from your significant other, who wants to know if you’re free on Saturday. Instead of opening another browser tab and logging in to your Google Calendar, you can simply click the Google Calendar icon located in the side panel and instantly see your calendar.
If this new Gmail feature doesn’t excite you too much, you can simply keep the right side panel collapse all the time and safely ignore it.
Have you ever received an email, opened it, and immediately realize that you don’t have enough time to write a satisfactory reply? Most Gmail users have experienced the same, which is why Google has recently added a snooze function. To use it, all you need to do is click on the little click icon that is now present right in the Gmail toolbar.
When you do so, a menu will appear and present you with several options. You can either snooze the email until later today, until tomorrow, this weekend, next week, or until any future date you pick. The email will then disappear from your inbox and reappear only when the time comes. If you accidentally snooze an email, you can retrieve it from the “All Mail” inbox.
This feature includes several minor Gmail new features that we wanted to mention but decided they didn’t deserve their own sections. Basically, Gmail now allows its users to pick from three different display layouts. To access them, click on the cog icon located in the top-right corner, select the “Display Density” option. You should be presented with three options:
If you tend to open email attachments often, then the Default display density is your best option because it can save you a lot of time and make the tedious task of hunting for attachments in long conversations a thing of the past.
Gmail has an overwhelming number of settings to play with, and most users need just a couple of them. To make it easier for the average user to customize Gmail, Google recently introduced a new quick settings menu, which features some of the most commonly used settings options, including display density, theme, inbox type, and others.
One great thing about the quick settings menu is that it doesn’t take up the entire screen, so you can instantly see how each change you make transforms your Gmail inbox. Regular Gmail users should already have access to the quick settings menu, while all G Suite customers should be able to enjoy it from the second half of 2020.
Search chips are one of the most exciting new Gmail features in 2020. They are essentially clickable search filters that automatically appear underneath the search box when you make a search, allowing you to easily narrow down the search results to a more manageable number.
There are search chips for displaying only emails with attachments, emails older than a certain number of days, or emails sent by a specific person. To activate a search chip, all you need to do is click on it, and Gmail will take care of the rest.
Search chips can be used together with traditional search filters, so it’s not just casual Gmail users who benefit from them. G Suite users were among the first to start enjoying this new Gmail feature, but most Gmail users should already have access to it as well by now.
While it’s great that Google is constantly improving Gmail by adding new features, some of the most needed features are still completely missing. To be more specific, Gmail is missing advanced email management features, including bulk email organizations and automated bulk unsubscribe.
The good news is that Clean Email elegantly fills all the blanks, helping you manage your inbox and be more productive. To get started:
Then you can tell Clean Email to automatically organize all your emails into convenient bundles or unsubscribe you from unwanted newsletters and subscriptions—all with just one click.
In this article, we’ve introduced 7 new Gmail features that Google rolled out in 2019 and 2020. The features we selected included Dynamic Email, quick access controls, collapsible side panel, email snooze, display density settings, and others. While great additions that most Gmail users will appreciate, some of the most important features are still completely missing, especially when it comes to email management. Fortunately, email management is something Clean Email excels at, and it takes just a few clicks to use it to get rid of unwanted emails.
Clean Email is built to work from any device and for all email clients, with additional functionalities and support added on a regular basis as new services emerge and new devices become available. One Clean Email subscription covers your mailbox across ALL your devices!Get Started for Free